TFC boiler system replacement

The Oregon Department of Forestry (ODF) is conducting a competitive Invitation to Bid (ITB) #4264 for a comprehensive boiler system replacement project at the Tillamook Forest Center located in Tillamook, Oregon. The procurement involves removing three existing biomass boilers, one pellet feed auger, and three circulation pumps, and installing a new vacuum pellet feed system with two new pellet-fired boilers, an enlarged concrete pad, a new buffer tank, and associated systems integration. The project requires a contractor to provide all necessary physical connections, systems integration, and comply with technical specifications detailed in multiple addendum documents. A mandatory pre-bid meeting was held on October 26, 2022, with the bid submission deadline set for November 16, 2022, at 2:00 PM PT. The anticipated Notice to Proceed and project start date is November 30, 2022, with the contract to be awarded to the responsible bidder submitting the lowest total responsive Base Bid. Bidders must comply with prevailing wage rates and provide performance and payment bonds.

The solicitation does not explicitly indicate any specific set-aside designations for disadvantaged business enterprises. The total bid amount ranges from $313,100 (submitted by Apex Mechanical, the apparent low bidder) to $398,844, with four contractors submitting bids. Performance requirements include integration with the owner's existing Building Automation System (BAS) using BACnet/MODBUS protocol, with strict requirements for new sensors, dampers, valves, and electronic actuators. The project involves replacing existing wood pellet-fired boilers with two new TARM/FRLING wood pellet boilers of 200,000 BTU/H and 341,000 BTU/H capacities. Contractors must be factory trained and have a local support facility, with extensive testing, calibration, and system functionality demonstration required prior to acceptance. The project is funded by the State of Oregon, specifically through the Oregon Department of Forestry, and will involve work in the basement mechanical room, pellet silo area, and portions of the existing parking lot.