Terminal Storage Reservoir Valve Replacement

The City of Lubbock, Texas, issued a Request for Proposals (RFP 26-19440-AE) for the Terminal Storage Reservoir Valve Replacement project located in Hunt County. This competitive sealed proposal procurement seeks qualified contractors to furnish all labor, materials, and equipment necessary to replace valves at the reservoir storage terminal, including removal of a non-functional 36-inch butterfly valve, installation of a new remotely actuated 36-inch butterfly valve, replacement of approximately 20 linear feet of steel cylinder reinforced concrete pipe, installation of a line stop, and construction of a new vault with supporting electrical equipment and controls. The project must achieve substantial completion within 335 consecutive calendar days from the Notice to Proceed and final completion within 365 calendar days, with all shutdowns restricted to November 1st through March 1st to minimize facility disruption. Evaluation of proposals will be conducted on a maximum of 100 points distributed as follows: 60 points for price, 30 points for contractor qualifications, and 10 points for construction time. Contractors must demonstrate financial capability, technical experience on similar projects, commitment to safety practices, quality work philosophy, and compliance with contract documents. A non-mandatory pre-proposal conference was held on February 17, 2026, at 11:00 AM via Zoom, with three companies in attendance. Sealed proposals were due on March 5, 2026, at 2:30 PM, submitted electronically through Bonfire or in hard copy format to the City of Lubbock Purchasing and Contract Management Office at 1314 Avenue K, Floor 9, Lubbock, Texas 79401. Written clarification requests were required to be submitted no later than five calendar days prior to the proposal closing date (by February 26, 2026), with the City Council scheduled to consider proposals for award on April 14, 2026. All proposals must include a 5% proposal security via cashier's check or proposal bond, and must be accompanied by completed forms addressing contractor qualifications, references, safety records, conflict of interest disclosures, non-collusion affidavits, insurance affidavits, proposed subcontractors, and a primary contact person designation.

The City of Lubbock has not designated this procurement as a set-aside for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or historically underutilized businesses; however, the procurement documents require contractors to identify all proposed subcontractors with demographic information regarding firm ownership, suggesting the City may be tracking diversity metrics for compliance or reporting purposes. Contractors are required to comply with prevailing wage rate requirements under Texas Government Code Chapter 2258 and workers' compensation insurance requirements. Insurance requirements are substantial, including Commercial General Liability of $1,000,000 per occurrence with a $2,000,000 aggregate, Commercial Auto Liability of $1,000,000 Combined Single Limit, Workers' Compensation at statutory limits with $1,000,000 Employer's Liability per occurrence, and Excess Liability of $4,000,000 per occurrence, with the City of Lubbock named as additional insured on a primary and non-contributory basis. Successful contractors must provide performance and payment bonds equal to 100% of the total contract price if the contract price exceeds $100,000 and $50,000, respectively. Liquidated damages of $1,000 per consecutive calendar day apply for failure to meet substantial or final completion deadlines, with an additional $100 per day penalty if punch list items are not completed within 30 days following the Substantial Completion Certificate. The estimated budget for the construction phase is $425,000.00. A three-year warranty on 100 percent of the project is required following substantial acceptance, with an inspection at the 35-month mark to identify and remedy any defects at no cost to the Owner. All insurance carriers must maintain an A.M. Best rating of A- or better, provide 30-day written cancellation notice, and subcontractors must carry identical insurance limits to the prime contractor.