14-RFP 26-19440-AE Presentation.pdf
PDF 1 MB Posted
- Attached to
- Terminal Storage Reservoir Valve Replacement
- Solicitation number
- RFP 25-19440-AE
- Issued by
- Hunt County, Texas
About this file
This is a Pre-Proposal Meeting Presentation document from the City of Lubbock, Texas, regarding RFP 26-19440-AE for Terminal Storage Reservoir Valve Replacement. The project scope includes replacing butterfly valves with remotely actuated butterfly valves, removing broken valves and associated piping, and installing new vault equipment, actuators, and supporting electrical equipment. A pre-proposal meeting was held on February 17, 2026, at 11:00 AM, with Alfredo Esparza, Buyer III, designated as the primary contact for the Purchasing & Contract Management Department. Electronic proposals are due March 5, 2026, at 2:00 p.m. via Bonfire, with hard copy submissions accepted at the Purchasing Office prior to the same deadline. The proposed date for City Council approval is April 14, 2026. Bidders were instructed to submit written questions, inquiries, and clarifications no later than 5:00 PM CST on February 26, 2026, with verbal responses from the conference not replacing or changing RFP information unless documented by formal addendum.
The offeror must submit proposals on forms furnished by the City with all blank spaces correctly filled in; proposals are valid and may not be withdrawn for 60 calendar days. Insurance requirements are substantial and include Commercial General Liability of $1,000,000 per occurrence with $2,000,000 aggregate, Commercial Auto Liability of $1,000,000 Combined Single Limit, Workers' Compensation at statutory limits with $1,000,000 Employer's Liability per occurrence, and Excess Liability of $4,000,000 per occurrence. The City of Lubbock must be named as additional insured on a primary and non-contributory basis with waivers of subrogation on all coverage types. All insurance carriers must maintain an A.M. Best rating of A- or better, provide 30-day written cancellation notice, and subcontractors must carry identical insurance limits. Certificates of insurance naming the City as additional insured and including products of completed operations endorsements are required prior to contract performance.
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Text version
11:00 AM
February 17, 2026
Alfredo Esparza, Buyer III
1314 Ave. K., Floor 9
Lubbock, TX 79401
Purchasing & Contract Management
Phone: 806-775-2129
Email: AlfredoEsparza@mylubbock.us
Post questions at https://ci-lubbock-tx.bonfirehub.com/portal/ mailto:TKFlores@mylubbock.us https://ci-lubbock-tx.bonfirehub.com/portal/
Department Member Introductions
Participant Introductions
◦ Pre-Proposal Meeting Sign-In Sheet:
https://forms.office.com/g/5rVz2T0pUW
◦ To mitigate sound reverb, please keep microphones muted until speaking.
◦ Please silence cell phones.
https://forms.office.com/g/5rVz2T0pUW
Electronic Proposals are due: March 5, 2026, at
2:00 p.m. via Bonfire
If you submit a hard copy instead of electronic, please submit per the Notice to Offers, prior to :
March 5, 2026, at 2:00 p.m.
Proposed date for City Council Approval: April
14, 2026.
Sign-In Sheets will be posted on Bonfire.com after meeting.
Buyer will go over the proposal packet and requirements and answer questions pertaining to bid process.
Department members will answer questions on project specs and plans.
The scope of work covered by the contract shall be as follows:
Category Description Estimated Composition
Replace Replace Butterfly Valve Replace butterfly valve with remotely actuated butterfly valve, includes line stop.
Remove Remove Broken Valve Broken valve and pipe will be removed, includes replacement of pipe.
Install New Equipment
Installation Installation of new vault, valves, actuators and supporting electrical equipment.
*For informational purposes only. Please refer to (01) RFP form
Specifications and Bid Table for full extent of services and quantities required.
Please share the insurance requirements with your insurance agent or broker. Insurance information is covered in the General Conditions, Section 28 in the RFP.
The City of Lubbock shall be named as additional insured on Auto/General Liability on a primary and non-contributory basis, to include products of completed operations endorsement, with a Waiver of Subrogation in favor of the City of Lubbock on all coverages.
It shall be the contractor’s responsibility to provide to the owner all proof of coverage insurance documents, including worker’s compensation coverage, for each subcontractor.
Insurance Endorsements will be required.
Liability Insurance
Commercial General Liability $1,000,000 per Occurrence /
(To include Products – Completion/OP, $2,000,000 Aggregate
Personal and Advertising Injury, *Additional Insured required
Contractual Liability, Fire Damage (any one fire), *Waiver of Subrogation required and Medical Expenses (any one person).) *Heavy Equipment Endorsement required
*XCU Endorsement required
Automobile Liability Insurance
Commercial Auto Liability $1,000,000 Combined Single Limit
(Any auto, including hired, and *Additional Insured required non-owned autos) *Waiver of Subrogation required
Workers’ Compensation Insurance
Workers’ Compensation Statutory Limit
Employer’s Liability $1,000,000 per Occurrence
$1,000,000 Disease – Each Employee
$1,000,000 Disease – Policy Limit
*Waiver of Subrogation required
Excess Liability $4,000,000 per occurrence
The City of Lubbock (including its officials, employees and volunteers) shall be afforded additional insured status on a primary and non-contributory basis on all liability policies except professional liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-payment.
* * * Carriers must meet a A.M. Best rating of A- or better.
*Failure to maintain the required insurance shall be grounds for termination of this contract.
*Subcontractors must carry the same limits listed above.
PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE FORM OF A CERTIFICATE OF
INSURANCE. THE INSURANCE CERTIFICATES FURNISHED SHALL NAME THE CITY OF LUBBOCK AS ADDITIONAL
INSURED ON AUTO/GENERAL LIABILITY ON A PRIMARY AND NON-CONTRIBUTORY BASIS TO INCLUDE PRODUCTS OF
COMPLETE OPERATIONS. PROVIDE A WAIVER OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK. IT SHALL BE
THE CONTRACTOR’S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PRO OF OF COVERAGE INSURANCE
DOCUMENTS INCLUDING WORKERS COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR. COPIES OF THE
ENDORSEMENTS ARE REQUIRED.
The offeror shall submit the proposal on forms furnished by the City. Alterations to the Proposal Form will not be accepted
All blank spaces in the form shall be correctly filled in and shall be written in ink or typewritten.
Proposals shall be good and may not be withdrawn for a period of 60 calendar days.
Please remember to sign the bid forms.
We will try to answer your questions as well as we can at this time.
Any response or question that requires a change from the RFP documents can only be documented by Addendum.
Verbal responses made at this conference will not replace or change any RFP information unless they are documented by an Addendum that is issued after this meeting.
◦ Questions, inquiries and clarifications must be submitted in writing to the buyer no later than 5:00 PM CST, February 26, 2026.
◦ PROPOSALS ARE DUE: March 5, 2026, at 2:00 p.m. via Bonfire or hard copy to Purchasing Office
Questions?
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