Temporary security guard services

The West Virginia Office of Shared Administration (WVOSA) Purchasing Division, on behalf of the Department of Health Facilities and Mildred Mitchell-Bateman Hospital (MMBH) in Huntington, Cabell County, is soliciting bids for temporary security guard services on an as-needed basis through Agency Request for Quote (ARFQ) 0512 MMB2600000003. The procurement seeks pricing for four line items: Guard II regular hourly pay (2,080 estimated hours), Guard II overtime/holiday pay at 1.5 times the regular rate (100 estimated hours), Guard Site Supervisor regular hourly pay (2,080 estimated hours), and Guard Site Supervisor overtime/holiday pay at 1.5 times the regular rate (100 estimated hours). The successful vendor must provide security personnel to support 24-hour facility operations with no guaranteed minimum number of positions or fixed shift schedules; coverage may be scheduled for any day and any shift. All security guards must complete TB testing, Titer testing, comprehensive background checks, drug and alcohol screening, WV Cares screening, and a mandatory two-week orientation prior to deployment, with Crisis Intervention Training provided by the facility at no cost. The contract award will be based on lowest total cost to a responsive and responsible bidder meeting all specifications. The written question period closes February 23, 2026, at 10:00 AM EST, and sealed bids are due March 6, 2026, at 10:30 AM EST, submitted to the Office of Shared Administration Purchasing at One Davis Square, Room 107, Charleston, West Virginia 25301, via WV Oasis platform, USPS, FedEx, UPS, hand delivery, or fax to (304) 558-2892, with inquiries directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov.

Vendors responding to this solicitation must be properly registered with WV Oasis and the West Virginia Secretary of State Office prior to award and must have paid all applicable registration fees. The current incumbent vendor is A1 Security LLC, with 2024 annual spending of $189,591.81 and year-to-date 2025 spending of $375,384.06; current bill rates are $21.00 per hour for Guards, with the On-Site Supervisor position newly added to this contract. The facility utilizes federal funding and no longer requires the federal contractor minimum wage; however, vendors must comply with a comprehensive HIPAA Business Associate Agreement (BAA) governing the handling of protected health information and personally identifiable information. Additionally, all vendors must execute a West Virginia Purchasing Affidavit certifying they are not in default on any monetary obligations owed to the state or its political subdivisions and do not have aggregate debts exceeding one thousand dollars. Invoices are due Net 30 upon receipt of acceptable timecards, with no annual spending cap specified, indicating that compensation will be based entirely on actual services rendered. The contract term is one year with options for three additional one-year renewals upon written mutual agreement, with no automatic renewals; services are to be performed and invoiced at Mildred Mitchell-Bateman Hospital, 1530 Norway Avenue, Huntington, West Virginia.