Street Sealing Materials

The City of Oklahoma City is soliciting bids for a pricing agreement to procure Street Sealing Materials, specifically aimed at protecting and preserving asphalt pavement. The procurement opportunity, identified as Bid Number BID26605, seeks materials including joint fillers, sealants, polymer modified asphalt emulsion sealers, fiber reinforced polymer patching materials, and tack coat materials. Bidders must submit comprehensive proposals through the Electronic Bidding System (Bidnet) by 10:00:00 a.m. CST on April 30th, 2025, with a designated question-and-answer period ending on April 24th, 2025 at 12:00:00 p.m. CST. Evaluation criteria will include technical specifications, performance requirements, warranty provisions, and compliance with detailed material testing standards such as viscosity, solids content, and abrasion resistance. The initial contract will be for one year, with potential renewal options for two additional one-year periods, and the procurement is governed by Oklahoma law with venue in Oklahoma County. Bidders must provide comprehensive documentation including a Pricing Agreement, Item Response Form, insurance certificates, warranty information, and a Vendor Contact Form.

The procurement opportunity does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with non-discrimination requirements and participate in the Status Verification System, including the Employment Verification Program (E-Verify). While specific budget ranges are not detailed in the documents, the bid allows for potential price adjustments during renewals based on the Consumer Price Index. Bidders are required to maintain firm pricing and discounts throughout the agreement period and must carry specific insurance coverages, including worker's compensation, general liability, and automobile liability insurance with predetermined coverage amounts. The City of Oklahoma City and its Public Trusts may utilize the resulting pricing agreement, suggesting potential multi-agency usage. Vendors must demonstrate technical capability to provide high-quality street sealing materials that meet stringent environmental and performance standards, including reduced volatile organic compound (VOC) emissions. The procurement process emphasizes transparency, with provisions for audit rights and open records access.