RFB Special Provisions.pdf

SPECIAL PROVISIONS

(Special Instructions and Technical Specifications)

Special Provisions are deemed to be part of these Bid Specifications and shall supersede any conflicting term, requirement or condition in the Bid Specifications.

INTENT: To obtain street sealing materials that will be used in street surfacing to protect and preserve asphalt pavement.

DELIVERY/FREIGHT CHARGES: All bid prices should reflect the inclusion of delivery/freight charges from the nearest plant to the Oklahoma City Yard unless otherwise specified.

PLANT LOCATION: All bidders must indicate their general plant location for the items they are bidding.

TECHNICAL SPECIFICATIONS: Items furnished under this contract shall conform to the manufacturer's specifications and shall perform the functions for which they were designed and manufactured. Specification submittals to each bid item should be provided to the City.

TECHNICAL SUPPORT: All products within this document shall have Technical support provided by Bidder. The cost of Technical support shall be included in the base price of the product. Technical support shall include, but not be limited to, field performance, test reports, mix designs, compatibility with aggregate sources located at designated City Of Oklahoma City storage areas, shot rates of products, trouble shooting of products in field and/or lab and periodic testing of aggregates to ensure compatibility and quality of finished product. In the event an issue cannot be resolved by phone, a qualified Technical Support Representative shall make a field visit to evaluate issues and make necessary adjustments in writing to resolve issues. Refusal to comply with Technical support shall be considered breach of contract.

SECTION 901.08 - JOINT FILLERS AND SEALANTS

This subsection covers the requirements for joint fillers and sealants for PCC.

A. Preformed Expansion Joint Filler for Concrete (Bituminous Type)

Provide preformed expansion joint filler in accordance with AASHTO M 33. The City will not allow this type of expansion joint filler if the Contract requires a sealant.

B. Preformed Expansion Joint Fillers for Concrete Paving and Structural Construction

(1) Non-bituminous Joint Filler

Provide non-bituminous joint filler in accordance with AASHTO M 153.

(2) Bituminous Joint Filler (Non-extruding and Resilient Bituminous Types)

Provide bituminous joint filler in accordance with AASHTO M 213, except the maximum allowable load to compress the test specimen to 50 percent thickness before testing is 1,500 psi. The City Engineer will waive compliance with the asphalt content requirement if the material meets all other specified physical requirements.

C. Preformed Elastomeric Compression Joint Sealant

This subsection covers preformed elastomeric compression joint sealants for PCC pavements and concrete bridge floors.

(1) Preformed Joint Seals

Provide joint seals manufactured from an elastomeric material that is resistant to heat, oil, jet fuel, and ozone. Ensure the material is compatible with concrete and is in accordance with ASTM D2628.

(2) Shape and Dimensions

Make the molded joint seals to the cross-sectional dimensions, lengths, and tolerances as shown on the Plans. Place the sealant in one piece for the full length of transverse joint and in practical lengths to suit field conditions for longitudinal joints.

(3) Inspection

The City Engineer will inspect the surface and dimensions of representative sections of each lot after application to determine visual compliance. If there is an issue, replace preformed elastomeric compression joint sealant that elongates more than 2 percent during placement, at no additional cost to the City.

(4) Lubrication Adhesive

Provide lubricant adhesive, if necessary, that maintains consistency at the installation temperature and is compatible with the sealant and concrete. Ensure the lubricant remains unaffected by the normal moisture in the concrete. Ensure the lubricant adhesive consists of the same base polymer as the sealant, blended with a volatile solvent.

D. Hot Poured Joint Sealant

Provide hot poured joint sealants that readily bond to concrete surfaces.

(1) Sealant

Provide joint sealants in accordance with ASTM D6690, Type I, Type II or Type III.

Heat the sealant material to the manufacturer’s recommended temperature range.

E. Low Modulus Silicone Joint Sealant (Non-Sag)

This subsection covers non-sag, low modulus silicone joint sealants and expanded polyethylene backer rod for sealing PCC pavement joints. Provide silicone sealant in a one-part silicone formulation. The City will not allow acetic acid cure sealants.

(1) Silicone Sealant

Provide a silicone sealant in accordance with ASTM D 5893, Type NS.

F. Low Modulus Silicone Joint Sealant (Self-Leveling)

This subsection covers self-leveling, low modulus silicone joint sealants and polyethylene backer rod for sealing PCC pavement joints, PCC to asphalt concrete pavement joints, or both.

Provide self-leveling silicone sealant in a one-part silicone formulation. The City will not allow acetic acid cure sealants.

(1) Silicone Sealant

Provide a silicone sealant in accordance with ASTM D 5893, Type SL.

G. Rapid Cure Joint Sealant and Elastomeric Mortar

This subsection covers rapid cure joint sealant and elastomeric mortar for expansion joints in bridge decks.

1. Joint Sealant

Provide self-leveling, rapid cure silicone joint sealant that cures to a low modulus rubber when exposed to atmospheric moisture. The City defines rapid cure as the development of integrity within the silicone in no more than 8 hours, to accommodate highway traffic and bridge movements. Deliver sealing compound to the job site in the manufacturer’s original sealed container. Ensure each container is marked with the manufacturer’s name, batch, or lot number, and has the manufacturer’s certification.

Ensure petroleum is not deleterious to the sealant. Provide joint sealant in accordance with Table 901:1.

Table 901:1 - Joint Sealant Characteristics Test Characteristic Limit Test Method

As supplied:

Extrusion rate ≥ 200 g/min MIL S 8802 Specific gravity 1.25 – 1.35 ASTM D 1475 As installed at 77°F and 46 – 54% relative humidity:

Accelerated weathering, 5,000 hr

No cracks, blisters, or bond loss ASTM C 793

Skin-over time ≤ 20 min OHD L-3 Non-volatile content ≥ 93% OHD L-4 Joint elongation ≥ 600% ASTM D 3583-85 Joint modulus at 100% 3 psi – 12 psi ASTM D 3583-85a a Modify Section 14 of ASTM D 3583-85 as follows: Clean six 1 in × 1 in × 3 in concrete blocks. Hold them under running tap water and scrub with a brush for 30 sec. Allow blocks to dry for 24 hr. at room temperature. Assemble blocks with 1 in × 3 in surfaces facing with ½ in × ½ in × 1 in Teflon spacers. Use clamps to hold blocks in place. Insert backer rod, closed cell, ½ in diameter by 2 in; do not touch the surface with fingers. Inject sealant to fill the cavity, with no air entrapment. Allow the sealant to flow to a smooth surface. Do not strike off. Allow to cure at 77°F and from 46 to 54 percent relative humidity. Cure for 160 hr., remove clamp and Teflon spacers, and pull the test specimens at 2 in/min.

2. Elastomeric Mortar

Provide binder material consisting of a two-component, rapid curing, liquid polymer that cures to a dense, semi-flexible polymer. Ensure the final product is resistant to chemicals, weather, abrasion, and impact. Provide binder material that the sealant manufacturer determines compatible with the sealant. Cure the binder in the “neat” to form the primer between the elastomeric mortar and the existing surfaces. Mix the binder with aggregate to form the polymer-based mortar. Provide aggregate for the elastomeric mortar that the manufacturer determines compatible with the liquid polymer binder material. Ensure the binder material properties are in accordance with Table 901:2.

Provide elastic mortar that has the properties specified in Table 901:3.

Table 901:2 - Combined Liquid Components Property Limit Test Method

Viscosity, 75°F ±2°F (Brookfield Model LVT) (Spindle No. 2, 30 RPM)

0.9 – 2.0

ASTM D 2393

Gel time 25 min – 60 min AASHTO M 200

Elongation (Epoxy) 40 – 55% ASTM D 638 a

Elongation (Polyurethane) 100% min. ASTM D 638 a

Tensile strength ≥ 900 psi ASTM D 638 a

Shore D Hardness, 7-day cure at 77°F 45 – 75 ASTM D 2240 a Test Method Type 1, Molded Specimens, ¼ in thickness; speed of testing shall be 0.2 in ±0.05 in.

Table 901:3 Elastic Mortar Properties

Property Limit Test Method

Absorption ≤ 1.0% ASTM D 570

Compressive strength, 24 hr. Method B ≥ 2,500 psi ASTM C 579

Bond shear strength ≥ 750 psi ASTM C 882

Abrasion Resistance Wear Index Taber H-22 ≤ 1.5 ASTM C 501

3. Alternative Joint Products

The City Engineer may consider alternative sealants and elastomeric mortar systems as equals to the expansion joint system above if they successfully complete a 3-year trial installation and evaluation in Oklahoma.

H. Construction Joint and Expansion Joint Sealers

(1) Joint Sealants Made of Preformed Silicone Bonded with Adhesive for Inverted “V” Joints

Provide sealant glands made with carbon black fillers meeting the material properties of Table 901:4A for preformed silicone. Provide a non-sag, high modulus silicone adhesive meeting the material properties in accordance with Table 901:4B. Provide a letter from a 3rd party agency stating that the joint system was tested and passed the New York DOT test for cyclic loading. Note whether the joint was tested in an armed and armor less joint configuration. The cyclic test requires 200 cycles from maximum opening to maximum closure on a 45-degree skew at room temperature and at -20°F.

Sealants with alternate materials will be considered provided the sealant passes the cyclic test noted above.

(2) Joint Sealants for Preformed Silicone Foam Joints

Provide sealant with impregnated cellular foam with silicone in accordance with Tables 901:4C and 901:4D.

(3) Joint Sealants for SEJ and Modular Joints

Provide sealant glands meeting the material properties of Table 901:4A for neoprene (polychloroprene). Provide a lubricant adhesive to bond the polychloroprene seal to the steel shapes that is one-part moisture curing polyurethane and hydrocarbon solvent mixture meeting the requirements of ASTM D 4070. For modular joints, provide 100% virgin Teflon (PTFE), woven PTFE fabric, or dimpled PTFE conforming to the requirements of Section 18.8, AASHTO LRFD Bridge Construction Specifications, most recent edition including interim specifications.

Compressive stress ≥ 350 psi OHD L-6

Resilience ≥ 70% OHD L-6

Thermal compatibility Pass ASTM C 884

Table 901:4A Physical Properties of Joint Sealants

Property

Test Method

Value

Preformed Silicone

Neoprene (Polychloroprene)

Inverted “V” SEJ & Modular

Durometer (Shore A) ASTM D 2240 55 ± 5 50 - 70

Tensile Strength, min. ASTM D 412 1,000 psi 2,000 psi

Elongation, min. ASTM D 412 400% 250%

Tear (die B), min. ASTM D 624 100 lb.f/in None

Compression set at 212̊ F, 70 hrs., max

ASTM D 395 30% 40%

Heat Aged Properties, max loss on durometer

ASTM D 573 5 pt 0 to +10 pt

Tensile and Elongation, max loss ASTM D 573 10% 20%

Color Visual Black or Gray None

Oil Swell, ASTM Oil #3, 70 hrs. @ 212°F

Weight change, max, % ASTM D 471 None 45

Ozone Resistance, 20% Strain

300 pphm in air 70 hours @ 104°F

ASTM D 1149

None

No cracks modified

Low Temperature Stiffening D 2240 None 0 to +15

(a) Adhesive for Preformed Silicone Inverted “V” Joints

(b) Foam for Preformed Silicone Foam Joints

Table 901:4C

Physical Properties for Preformed Silicone Foam Joints - Foam

Property Test Method Typical Value

Temperature Service Range High 185o F Low -40o F ASTM C711

UV Resistance No Changes – 2000 Hours ASTM G155 Resistance to Aging No Changes – 2000 Hours ASTM G155

(c) Silicone for Preformed Silicone Foam Joints

Table 901:4D

Physical Properties for Preformed Silicone Foam Joints - Silicone

Property Test Method Typical Value

Elongation % > 1,400 ASTM D412 Stress @ 150% elongation 22 (psi) ASTM D412 Resilience % > 95 ASTM D5329

Joint Movement Capability +100/-50%; 10 cycles

Pass ASTM C719

Table 901:4B Physical Properties for the Silicone Locking Adhesive

Property Test Method Typical Value

Tensile Strength, min. ASTM D 412 200 psi Elongation, min. ASTM D 412 450% Tack Free Time, max ASTM C 679 20 minutes Cure Time 1/4" bead, max ASTM C 679 24 hrs.

Resistance to UV ASTM C 793 No cracking, chalking, or degradation VOC ASTM D 3960 0 lb./gal

901:30 High Solids Polymer Modified Asphalt Emulsion Sealer

General

High solids polymer modified asphalt emulsion sealer is a sealer that is engineered to exceed typical pavement sealers in performance and durability. High solids polymer modified asphalt emulsion sealer is used for a wide range of applications including low-volume roads, airport runways and taxiways, and commercial and industrial parking lots.

1. Physical Data

High solids polymer modified asphalt emulsion sealer consists of selected asphalt cements blended with specific choice polymers and mineral fillers to produce the highest quality asphalt pavement sealer on the market. The fast-drying capabilities of high solids polymer modified asphalt emulsion sealer means less inconvenience and down time for the contractor and general public.

It offers a high asphalt content, high softening point, deep black color, and excellent adhesion.

2. TEST METHODS: ASTM D-1010, ASTM D-2939, ASTM D-466, ASTM D-140,

AASHTO T-59

Table 901:30

TEST SPECIFICATIONS RESULTS

Solids Content, (Non-Volatiles) % 54% - 62% Pass

Ash Content of Solids, % 40% - 60% Pass

Polymer/Asphalt Ratio 3% min. Pass

Specific Gravity @77 F 1.0 min. Pass

Adhesion No Loss Pass

Flexibility No Cracking Pass

Water Resistance No Solubility Pass

Heat Resistance No Blistering/Sagging Pass

Impact Resistance No Chipping Pass

Homogeneity No Separation Pass

901:31 TEXTURED BITUMINOUS MASTIC SURFACE TREATMENT GUIDELINE

1. DESCRIPTION:

The Textured Bituminous Mastic Surface Treatment (TBMST) Or (MST) consists of applying a designed mixture of asphalt emulsion, minerals, polymers, water and other additives to a prepared surface in accordance with plans and specified contract documents for the purpose of extending the life of that surface through pavement preservation.

BID ITEM UNITS

Mastic Surface Treatment Gallons or Pounds

2. MATERIALS:

A. EMULSIFIED ASPHALT

Provide asphalt emulsion consistent with CSS-1 or CSS-lH and complies with specifying agency according to Table 901:31A - Emulsified Asphalt.

Table 901:31A - Emulsified Asphalt

Criterion Standard Min Max

Viscosity, Saybolt Furol at 77° F, seconds AASHTO T 59 /

ASTM D244 15 100

Particle Charge Test

In case of inconclusive particle charge, material having a maximum pH value of 6.0 will be acceptable as a CSS type

AASHTO T 59 /

ASTM D244 Positive

Sieve % AASHTO T 59 0 0.1

Residue by Distillation, percent AASHTO T 59 57 80

Penetration at 77° F, 100 g, 5 seconds (Test on Residue from Distillation)

AASHTO T 49 /

ASTM D 5 15 150

B. AGGREGATE

Use aggregate that is clean and free from organic matter, detrimental substances and cemented or conglomerated material that complies with gradation in Table 901:32B

- Aggregate unless expressly allowed by the TBMST Manufacturer and Agency Representative. The aggregate must meet the requirements of the TBMST Manufacturer and Agency Representative with regard to physical properties such as

- angularity, hardness, cleanliness, durability, color, moisture content and any other parameters deemed appropriate by said manufacturer and representative.

Table 901:31B - Aggregate

Physical Properties (a)

Criterion Standard Min Max

Water absorption, percent (b) AASHTO T 84 4

Gradation (c)

Sieve

Standard

Master Grading

Band Limits Percent Passing

Target Tolerance No.8 ASTM C 136 95-100

No.16 ASTM C 136 75-100 +/- 5

No. 30 ASTM C 136 50-95 +/- 5

No. 50 ASTM C 136 25-65 +/- 5

No. 60 ASTM C 136 20-65 +/- 5

No. 100 ASTM C 136 20-60 +/- 5

No.200 ASTM C 117 15-55 +/- 5

Perform physical property tests on aggregates that are received before blending into sealer.

Perform on aggregate retained on larger than the #SO Sieve.

Includes all mineral components.

C. CENTRAL PLANT ADDITIVES

Central plant additives may be utilized at the central manufacturing plant as approved or supplied by the TBMST Manufacturer to meet mix design requirements and achieve adequate field performance.

Central plant shall use water that is clean, non-detrimental and free from salts and contaminant Central plant mixture contains a minimum of 30 percent mineral solids by weight of wet mix.

Central plant mixture contains a minimum of 10 percent polymer by weight of asphalt binder in the mix.

i.FIELD CONSTRUCTION ADDITIVES

Field construction additives may be utilized in the final mix before application as approved or supplied by the TBMST Manufacturer and Agency Representative to meet final field mixing or application to achieve adequate field performance.

Pavement pretreatment is recommended to be applied on all surfaces to be TBMST applied.

The pretreatment contains an adhesion promoter as approved and supplied by the TBMST Manufacturer. The pretreatment must be applied according to TBMST supplier's recommendations and rates.

ii.MIX DESIGN

Mix design must be developed and submitted to Agency Representative for approval of the TBMST application. TBMST approved and submitted must meet the criteria set forth in this guideline or equivalent to be accepted as an approved, compliant mix design.

TBMST must meet criteria in Table 901:31C - Asphalt Mastic Mix Design.

Table 901:31C - Asphalt Mastic Mix Design

Criterion Standard Min Max

Dynamic Rotational Viscosity @ 20 RPM/ RV Spindle @ 25°C, cps

ASTM D 2196

Solids content by Evaporation Method @ 130°C, percent (a), (b)

AASHTO T 59 /

ASTM

D 6934

Binder content by Ignition Method, percent (b)

AASHTO T 308

(Modified)

Wet-Track Abrasion Loss (3-day soak), g/m2 (c), (d)

ASTM D 3910 /

ISSA

TB 100 (Modified)

RFB.SP.VI.2025 Page 1

901.32 Fiber Reinforced Polymer Patching Material

DESCRIPTION:

Repair spalled areas, potholes, and joints on concrete and asphalt pavements using a fiber reinforced polymer patching material, bulking aggregates, and finishing aggregates as specified below.

BID ITEM UNITS

Fiber Reinforced Polymer Patching Material Gallons or Pounds

1. MATERIALS:

Provide a hot-applied patching material consisting of a combination of binder, polymers, graded fillers, aggregates, fibers, and rubber that once heated provides an impermeable, void less solid mass at ambient temperatures. Formulate the patching material according to climatic conditions to provide a durable pavement repair with good fluidity at process temperature, low temperature flexibility, and ambient temperature flow resistance.

The binder may be liquid asphalt or polymer based, unless otherwise shown on the plans, and may be provided separately or premixed with the other components of the patching material.

Bulking Aggregate: Provide single-sized bulking aggregate consisting of a crushed, double-washed, and dried Type A Aggregate.

NOTES

(a) Sample shall be dried to a state where weight measurements taken 30 minutes apart indicate a change of no more than 0.1%.

(b) Due to high asphalt binder content of the mix, the sample size processed in the ignition oven needs to be adjusted to account for this in the allowable binder content for a particular model. A 500 – 1000-gram representative sample of the mix is typically dried in a suitable oven with homogenizing until weight loss ceases. Solids content shall then be defined as the net residual weight divided by net original weight expressed in percent. This residual dried mix is used for asphalt binder content testing (AASHTO T 308) at a typical sample size of 250 – 500-gram homogenized mix sample.

(c) Use the modified method to account for realistic application depth and fine emulsion mixture while allowing for a three day soak with proper coating thickness and substrate integrity.

(d) Specimens are prepared before addition of coarse frictional aggregate.

RFB.SP.VI.2025 Page 2

Note - Patching material may be supplied with the bulking aggregate premixed, when shown on the plans. The Engineer may sample the material to determine the percentage by weight of bulking aggregate included.

Final Surface Aggregate: Provide final surface aggregate consisting of a crushed, double-washed, and dried Type A Aggregate.

901.33 Tack Coat Material

A. Cationic Emulsion - CSS-1h or CBC-1h The application rate shall be 0.15 Gallons/Square Yard of diluted emulsion, diluted with water at a ratio of 1:1. This ratio means that one-part water and one-part emulsion is mixed to apply the tack. Therefore, if the total application rate is 0.15 Gallons/Square Yard, then the emulsion rate is 0.075 Gallons/Square Yard. The 1:1 dilution rate shall not be changed by the contractor. The emulsion shall be measured and paid for by the gallon before dilution. The tack coat application rate may be adjusted slightly based on field conditions, with approval of the Project Engineer or Construction Inspector. The tack coat shall be completely cured before placing the hot mix asphalt.

Before the hot mix asphalt is laid, the pavement surface shall be cleaned thoroughly to the satisfaction of the Engineer. Cleaning efforts shall be such that PM10 fines are removed.

The tack coat shall be applied, with a sprayer approved by the Engineer. Tests (ASTM D 2995) shall be required to verify the application rate of the distributor truck. All contact surfaces of curbs and gutters, manholes and other structures shall be painted with a thin uniform coat of asphaltic material used for the tack coat.

B. Anionic emulsions - SS1 Often used for tack coatings, fog seals, and as a binder for cold mix asphalt, all of which are uses for which they are best suited. This is so because they are the programs that stand to gain the most from their application. Moreover, they are used in slurry seals and chip sealing. Application and emulsion are same as cationic emulsion.

C. UltraTack: UltraTack sets in 15 to 30 minutes. The application rate shall be at a minimum rate of 0.06 Gallons/Square Yard and should not exceed 0.10 Gallons/Square Yard. The UltraTack should never be diluted. The product temperature must be maintained at 160℉ to ensure smooth flow. The activation temperature of UltraTack is above 150℉. Recently paved surface must be cooled below 150℉ before applying UltraTack.

Temperature below 60℉ will significantly slow the DRY and SET time and surface temperature at or below 45℉ will result in failure.

D. Prime Emulsions - EAP, AEP, ePrime, PEP, IEP

Prime Emulsions are emulsions that have been engineered specifically for use as prime coats. They have properties that increase penetration into the base without all of the

RFB.SP.VI.2025 Page 3 drawbacks of a traditional cutback. There is not a universal nomenclature for these emulsions. Most large emulsion manufactures have developed their own prime emulsion products.

There are several environmental issues related to the use of prime and bond coat which are not solely related to the use of asphalt emulsions versus cutback asphalts. Numerous references were found stating that asphalt emulsions are replacing cutbacks due to environmental concerns. NCAT lists the following four reasons that asphalt emulsions should be used in lieu of cutbacks:

• Environmental regulations. Emulsions are relatively pollution free. Unlike cutback asphalts, there are relatively small amounts of volatiles to evaporate into the atmosphere other than water.

• Loss of high energy products. When cutback asphalts cure, the diluents which are high energy, high price products are lost into the atmosphere.

• Safety. Emulsions are safe to use. There is little danger of fire as compared to cutback asphalts, some of which have very low flash points.

• Lower application temperature. Emulsions can be applied at relatively low temperatures compared to cutback asphalt, thus saving fuel costs. Emulsions can also be applied effectively to a damp pavement base, whereas dry conditions are required for cutback asphalts.

1. Mixing Grade Emulsions SS-1, SS-1h, CSS-1, CSS-1h

SS and CSS emulsions are designed to work with fine aggregates to allow for maximum mixing time and extended workability. They are the most stable emulsions and can be used in dense-graded aggregate bases. SS and CSS emulsions can be diluted with water.

For most applications, cationic and anionic emulsions will perform equally well. Anionic emulsions such as SS-1 may provide better adhesion to calcareous aggregates with pH less than 7, such as limestone. Cationic emulsions such as CSS-1 may provide better adhesion to siliceous aggregates with pH greater than 7, such as granite.

Asphalt emulsions are typically used in place of cutback asphalts to eliminate VOC emissions. The use of cutback asphalt is regulated in many jurisdictions to help reduce VOC emissions. Prohibitions on the use of cutback, either permanently or during certain times of the year, are common in jurisdictions that have either reached, or are nearing non-attainment for the ozone requirements of the Clean Air Act.

2. Non-Asphalt Emulsions

A wide variety of non-asphalt emulsion have been used including coal tar emulsion primers, polymer-modified coal tar emulsion, emulsified wood pitch, emulsified

RFB.SP.VI.2025 Page 4 naphthenic oils, and EcoPrime. The results and effectiveness these products have not been widely evaluated.

3. Cutbacks - MC-30, MC-70, RC-250

A cutback is an asphalt cement that has been diluted with a cutter stock to make it more workable as a construction material. Cutbacks have been the traditional choice for prime coats, however due to environmental concerns, cutbacks have been restricted in some states and dramatically reduced in others.

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RFB.SP.VI.2025 Page 5

1. INSURANCE REQUIREMENTS

Bidder must carry such insurance and provide a certificate of insurance evidencing the insurance policies and coverage required here in the Special Provisions.

A. Any issue a Bidder may have with insurance requirements should be raised during the Question-and-Answer period before bid submission so that the Contracting Entity can determine whether a change, by Addenda, will be made to the insurance requirements for all potential bidders.

B. Bidder may not take exception to insurance requirements after the Question-and- Answer Period.

C. The following insurance requirements are applicable and must be obtained prior to contract award if the bid submitted includes on-site installation, on-site maintenance services or other repair services to be performed on the Contracting Entity’s property, or if insurance coverage is otherwise requested by the Contracting Entity here in the Special Provisions.

i. Worker’s Compensation & Employer’s Liability Insurance: Bidder shall carry Worker's Compensation Insurance in amounts prescribed by the laws of the State of Oklahoma, if any. If Bidder is exempt from compliance with Oklahoma’s worker’s compensation requirements, Bidder shall provide a certificate (Affidavit of Exempt Status Under the Administrative Worker’s Compensation Act) from the Workers’ Compensation Commission indicating such exemption. The certificate can be completed online at www.ok.gov/wcc.

ii. General Liability Insurance: Bidder shall carry a general liability insurance policy to protect the Bidder and the Contracting Entity shall be an Additional Insured from claims for property damage and bodily injury including death, or other loss which may arise directly or indirectly from the activities, omissions, and operations of the Bidder under the Pricing Agreement, whether such activities, omissions, and operations be by the Bidder, its subcontractor, or by any one employed by or acting for the benefit of the Bidder in conjunction with this Pricing Agreement. The general liability policy shall have at a minimum, the following coverage amounts:

1. Property Damage Liability - Limits shall be carried in the amount of not less than twenty- five thousand dollars ($25,000) to any one person for any single claim for damage to or destruction of property arising out of a single act, accident, or occurrence.

2. All Other Liability - In the amount not less than one hundred seventy-five thousand dollars ($175,000) for claims including http://www.ok.gov/wcc

RFB.SP.VI.2025 Page 6 accidental death, personal injury, and all other claims to any one person out of a single act, accident, or occurrence.

3. General Aggregate Limit- In an amount not less than one million dollars ($1,000,000) for any number of claims arising out of a single act, occurrence or accident.

iii. Automobile Liability Insurance: The Bidder shall maintain automobile insurance coverage in, at a minimum, the amounts required by Oklahoma law as to the ownership, maintenance, and use of all owned, non-owned, leased or hired vehicles and equipment when said vehicles or equipment is utilized to meet the requirements of this Pricing Agreement.

D. The insurance policies required herein shall be issued by a company authorized to do business in the state of Oklahoma.

E. The Contracting Entity shall be furnished with a Certificate of Insurance evidencing all the above-referenced requirements before Pricing Agreement award.

F. All policies shall be in the form of an “occurrence” insurance coverage or policy.

If any insurance is written in a “claims made” form, the Bidder shall also provide tail coverage that extends a minimum of two years from the expiration of the Pricing Agreement.

G. Unless stated otherwise above, all policies must be fully insured with any single deductible not exceeding $25,000.

H. Bidder or Bidder’s insurance company must provide Contracting Entity at least thirty (30) days’ prior written notice of any cancellation or material coverage change in their policies.

I. Unless otherwise approved by the Contracting Entity prior to Pricing Agreement award, self-insured retentions will not be accepted unless accompanied by a bond or irrevocable letter of credit guaranteeing payment of the losses, related investigations, claim administration, and defense expenses not otherwise covered by the Bidder’s self-insured retention.

2. ACORD FORM

A. The Contracting Entity to this Pricing Agreement, whether named herein or by reference only, shall be named as additional insured on the Bidder’s insurance policies, except Worker’s Compensation and Employer’s Liability Insurance, to the full limits of the policies and consistent with the same coverages available to the named insured.

i. Any blanket additional insured endorsement which limits coverages to any Contracting Entity is not compliant with this Pricing Agreement and will be considered a breach. Contracting Entity must be provided with a Certificate of Insurance or Endorsement evidencing Contracting Entity’s additional insured status prior to contract award.

RFB.SP.VI.2025 Page 7

B. The policy description shall state the following:

i. “Additional insured(s) on the listed policies are those required in the contract.” [The City of Oklahoma City and its participating public trusts]

ii. The solicitation number BID26605.

3. WARRANTY

A. The Bidder warrants that at the time of delivery, all Bid Items furnished under this

Pricing Agreement will be free from defects in material and/or workmanship and each Bid Item will conform to the Bid Specifications and all other requirements of this Pricing Agreement.

B. Bidders must furnish with their bid one copy of their warranty applicable to the Bid Items to be furnished.

C. Bidder agrees that it alone is responsible for ensuring that Bid Items furnished to the Contracting Entity at the time of delivery and inspection meet all manufacturer warranties even if Bidder is not the manufacturer. If the Bidder is not the manufacturer and the Contracting Entity determines that the Bid Items furnished by Bidder do not meet the manufacturer’s warranty, Bidder alone is responsible for working with the manufacturer to promptly obtain Bid Item replacements for the Contracting Entity that meet all applicable warranties or in the alternative, refund Contracting Entity’s payment for said Bid Items. The election of remedies shall be at the sole discretion of the Contracting Entity.

D. This warranty shall be in addition to any other rights of the Contracting Entity established or implied by contract and/or in equity or at law.

E. All warranties shall start on the date of acceptance of the Bid Items and will be for the full term of said warranty.