Sports Video Technology - RFxPremier Cooperative

The State of Utah Division of Purchasing and Alpine School District, in collaboration with RFxPremier cooperative, are requesting proposals for sports video technology solutions by November 17, 2026 under solicitation DL27-100. This RFP may result in multiple awards and is available nationwide to states, cities, counties, school districts, institutions of higher education, healthcare entities, tribes, nonprofit organizations, and eligible Canadian entities through the RFxPremier master-purchasing vehicle.

The scope covers video capture, storage, online posting and sharing, access and telestration, and live streaming for two reference venues: an indoor gymnasium (84 feet × 50 feet, supporting basketball, volleyball, and wrestling with 8 concurrent coaches and 50+ simultaneous viewers) and an outdoor athletic field (standard 100-yard field for football, soccer, and track with 10 concurrent coaches and 50+ simultaneous viewers). Purchasing entities will provide single 1080p, 30FPS cameras for each venue, though contractors may propose alternative hardware. Solutions must maintain a three-year data retention period and comply with FERPA, COPPA, and NDPA v2.2 standards. Contractors must provide data export and portability capabilities at no charge, documented support hours, service-level commitments, and 12 months' advance notice of product discontinuation or platform transitions. All technology processing, storing, or transmitting State of Utah data must demonstrate FedRAMP or GovRAMP compliance at award or within 12 to 24 months depending on certification level.

The contract term is five years with pricing guaranteed for 12 months. The estimated annual volume across nine Utah school districts and the State of Hawaii totals approximately $920,100. Evaluation uses a technical criteria threshold of 455 points, with 300 cost points available and a 650-point combined minimum for award consideration. RFxPremier charges a 1.00% administrative fee on all sales under the master agreement. Vendors must submit a complete, unbundled product catalog with not-to-exceed pricing. Proposals require mandatory minimum requirements (including three years of prior experience), technical response, and itemized cost proposals for Years 1 of each location separately and a complete itemized catalog with pricing for all offerings available under the master agreement.