10-J - Offeror Technical Response and Proposal Worksheet.xlsx
XLSX spreadsheet 82 KB Posted
- Attached to
- Sports Video Technology - RFxPremier Cooperative
- Solicitation number
- DL27-100
- Issued by
- Utah
About this file
This is an Offeror Technical Response and Proposal Worksheet for a Sports Video Technology RFP issued by the State of Utah Division of Purchasing in collaboration with Alpine School District through the RFxPremier Cooperative. The procurement seeks to establish contract(s) for sports video technology solutions, with the potential for multiple awards based on evaluation criteria. The contract term is five years, and vendors must guarantee pricing for a minimum of twelve months from the proposal submission date.
Evaluation of proposals will be based on technical criteria with a threshold score of 455 points and cost points valued at up to 300 points. Vendors must achieve a combined score of at least 650 points to be considered for award under the multiple award threshold methodology. The RFxPremier Administrative Fee of 1.00% will be applied to all contract awards. This worksheet serves as the standardized format for offerors to submit their technical responses and pricing proposals in accordance with the RFP requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 12-E - Sample Master Agreement.docx | DOCX document | |
| 7-K - Offeror Cost Response and Proposal Worksheet.xlsx | XLSX spreadsheet | |
| 4-Hawaii EIT Exhibit C.pdf | ||
| 1-PA RFxPremier Aloha eBUYS Template v06-04-2026.docx | DOCX document | |
| 13-D - RFP Evaluation Plan.docx | DOCX document | |
| 9-F - Participation Information.docx | DOCX document | |
| 11-C - Scope of Work.docx | DOCX document | |
| 5-I - Data Protection Provisions.docx | DOCX document | |
| 3-B - RFP Terms and Conditions.docx | DOCX document | |
| 8-A - RFP Overview.docx | DOCX document | |
| 2-AG-008-Exhibit A.pdf | ||
| 6-H - Proposed Modifications to Sample Master Agreement.docx | DOCX document | |
| 5-RFX ITP Sports Analytics Technology 07-24-26.pdf | ||
| 4-G - Protest Information.docx | DOCX document | |
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 3-FEMA Special Provisions Exhibit B.pdf | ||
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Instructions
| RFP DL27-100: SPORTS VIDEO TECHNOLOGY |
| Attachment J, OFFEROR TECHNICAL RESPONSE AND PROPOSAL WORKSHEET |
| Issued by the State of Utah Division of Purchasing and General Services and Alpine School District, through RFxPremier |
| Instructions |
| • Complete every yellow-highlighted cell in this workbook. Do not alter section headers, values, or criterion text. Mandatory Minimum Requirements, Offeror information, acknowledgements, and certifications are answered as mandatory questions in Bonfire, not in this workbook. |
| • This workbook has three tabs: (1) Instructions; (2) Technical Response, and (3) Score Sheet. |
| • Tab 2 (Technical Response) captures your narrative response to scored criteria in Sections 1 through 3 of Attachment D, RFP Evaluation Plan. |
| • Tab 3 (Score Sheet) is a draft sample scoresheet to demonstrate how proposal scoring will be determined. |
| • Refer to Attachment D, RFP Evaluation Plan, for the complete evaluation criteria, point allocations, and scoring rules governing this proposal. |
| • Offeror must complete all required elements of this Technical Proposal. Inclusion of technical information in any document format other than this Technical Proposal Worksheet may result in Offeror’s proposal being deemed non-responsive. |
| Offeror Information |
| Company / Offeror Legal Name |
| State / Country Where Organized (US or International) |
| Primary Contact Name |
| Primary Contact Title |
| Primary Contact Email |
| Primary Contact Phone |
| Proposal Submission Date |
Technical Response
| Attachment J, Sections 1-3 Technical Response (700 points) | |||
| Respond to each item below. Responses should be complete but concise. Do not attach supporting documents unless a question specifically requests them. Items 1a through 3d include questions. | |||
| # | Criterion | Description / Evaluation Basis | Offeror Response |
| SECTION 1 — GENERAL EVALUATION | |||
| 1a | Data Privacy & Security | Certify compliance with FERPA, COPPA, and NDPA v2.2 or substantially equivalent terms. Describe your data security program: how you protect stored and transmitted video and data, your approach to access control, and your breach notification practices and timeline. A named certification (NIST CSF, ISO 27001, SOC 2 Type II, or equivalent) may be cited as supporting evidence but is not required. Describe any artificial intelligence or machine learning technologies used in your solution and for what purposes. State whether Purchasing Entity video, images, or student data are used to train, improve, or develop any model or product, and if so, how a Purchasing Entity may opt out. | |
| 1b | Training and Onboarding | Describe your training and onboarding program for coaches, athletic directors, and technical staff, including on-site, virtual, or self-paced options, hours included at no additional cost, and delivery format. | |
| 1c | Proprietary Metrics & Data Format Disclosure | Describe any proprietary or trademarked metrics, scoring systems, or data formats central to your solution's core functionality. Confirm whether the underlying raw data necessary to replicate or use this metric outside your solution is included in the data export described in Item 2e. | |
| 1d | Vendor Experience & Financial Stability | Beyond the minimum 3-year experience threshold required in the Mandatory Minimum Requirements of this RFP, describe your firm's depth of experience serving public agencies, colleges, universities, or comparable institutional buyers, and evidence of financial stability and continuity of operations. Include any experience under cooperative contracts. Provide evidence of customer satisfaction, including your client retention rate for the past three years and at least three references from K-12 schools or districts, colleges or universities, or organized sports leagues, clubs, or associations (organization, contact name, email, phone, and scope of services). | |
| 1e | Value-Added Services | Describe any supplemental services, resources, or benefits offered at no additional charge. | |
| SECTION 2 — QUALITY EVALUATION | |||
| 2a | Solution Functionality & Coverage | Describe your complete video technology solution; whether delivered through proprietary hardware, proprietary software, a named third-party integration, or a combined offering and demonstrate that it meets the functional requirements in the Scope of Work for both indoor and outdoor athletic venues: video capture, management, analysis, and sharing, and the Deliverables identified in Attachment C, Scope of Work. | |
| 2b | Service Level Agreement & Support | Describe your support structure, including hardware repair/replacement timelines (if applicable), software uptime commitments, maintenance windows, and escalation procedures. Include help desk hours and channels (including evening and weekend support during scheduled games and events), availability of named account personnel, and your quality assurance practices. | |
| 2c | Capture-to-Analysis Integration Pathway | Describe how video moves from capture to analysis within your solution whether through a named partnership or an open, standards-based pathway. If a named/certified partner is required, disclose that. If open/generically compatible, describe how compatibility is determined. | |
| 2d | Real-Time In-Game Instant Replay | Describe whether your solution offers real-time, in-game instant replay capability distinct from post-game analysis. If not offered, enter 'Not Offered.' | |
| 2e | Data Portability & Exit Terms | Describe data export capabilities available to Purchasing Entities upon termination or at any time during the term, at no additional charge: what is exportable, in what format, and within what timeframe. | |
| 2f | Network Sharing & Interoperability Recommendations | Describe your approach to film and data sharing across multiple schools, districts, and institutions, and recommendations for preserving data continuity/interoperability if a Purchasing Entity adds institutions on a different platform or exits your solution. | |
| 2g | LMS/SIS Roster Sync & Integration | Describe whether and how your solution integrates with common Learning Management Systems (LMS) and Student Information Systems (SIS) for automated roster sync. Identify platforms supported. If not offered, enter 'Not Offered.' | |
| SECTION 3 — CONTRACT TERMS AND COOPERATIVE ADMINISTRATION | |||
| 3a | Ordering + Fulfillment | Describe how orders will be placed under the Master Agreement, including online ordering options, lead times, and delay notification procedures. | |
| 3b | Cancellation Terms | Describe cancellation conditions and notice requirements, including cancellation for convenience | |
| 3c | Return and Exchange Policy | Describe conditions under which hardware or software may be returned or exchanged. | |
| 3d | Cooperative Contract Administration | Describe how you will administer the Master Agreement for many Purchasing Entities across multiple states, including: (a) how you will accept and fulfill orders issued by Purchasing Entity purchase order without a Participating Addendum, and your approach where a state requires one; (b) your ability to serve Eligible Entities nationwide, including on-site installation and service for any hardware; (c) any dealers, resellers, or channel partners that will fulfill orders; (d) the dedicated Master Agreement website and its online ordering features; (e) the named contract manager and staff assigned, and how staff will be trained on Master Agreement terms and pricing; (f) your ability to accept orders immediately upon award; and (g) how you will fulfill the Contractor Responsibilities and Tasks in Attachment C, Scope of Work. |
Score Sheet
| RFP DL27-100: SPORTS VIDEO TECHNOLOGY |
| RFP EVALUATION SCORESHEET: (SAMPLE) |
| Issued by the State of Utah Division of Purchasing and General Services and Alpine School District, through RFxPremier |
SAMPLE: This score sheet illustrates how proposals will be scored. Offerors do not complete or return this tab
| Score will be assigned as follows: | |||
| 0 = Fail | |||
| Firm Name: | 1 = Poor | ||
| 2 = Unsatisfactory | |||
| Evaluator: | 3 = Satisfactory | ||
| 4 = Good | |||
| Date: | 5 = Excellent | ||
| Minimum Mandatory Requirements | Evaluation (Pass/Fail) | ||
| 1 | Proposal submitted through Bonfire by the RFP Close Date in the required format | ||
| 2 | Offeror has provided solutions of the type described in Attachment C to K-12 schools or districts, colleges or universities, or organized sports leagues, clubs or associations for at least three (3) years preceding the RFP Close Date | ||
| 3 | Offeror has answered all the mandatory questions in Bonfire, including certification of the award thresholds |
Scoreable Technical Criteria RFP Section Evaluator Score (0-5) Criteria Weight % of Tech Criteria Points Possible Points Earned
| 1 | Section 1: General Evaluation (Att. J items 1a-1e) | ATT: J | 70 | 50.0% | 350.00 | 0.00 |
| 2 | Section 2: Quality Evaluation (Att. J items 2a-2g) | ATT: J | 50 | 35.7% | 250.00 | 0.00 |
| 3 | Section 3: Contract Terms and Cooperative Administration (Att. J items 3a-3d) | ATT: J | 20 | 14.3% | 100.00 | 0.00 |
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 0.0% | 0.00 | 0.00 | ||||
| 100.0% | 700.00 | 0.00 |
| Required Technical Point Threshold | RFP Section | Min Percent | Min Points Required | Points Earned | Percent Earned | Evaluation |
| Stage 3: technical score must meet the threshold to advance to Stage 4, Cost Evaluation | ATT: J | 65% | 455.0 | 0.0 | 0.0% |
| Cost | RFP Section | Low Cost Option | Offered Cost | Percent of Total | Points Possible | Points Earned | |
| Location 1: Indoor Gymnasium, one-year total (Att. K, 4a) | ATT: K | 15% | 150.0 | 0.0 | |||
| Location 2: Outdoor Athletic Field, one-year total (Att. K, 4b) | ATT: K | 15% | 150.0 | 0.0 | |||
| * Purchasing will use the following cost formula for each location scenario: The points assigned to each Offeror's cost proposal will be based on the lowest proposed price for that scenario among Offerors that meet the technical threshold. The Offeror with the lowest Proposed Price for a scenario will receive 100% of that scenario's points (150). All other Offerors will receive a proportional share based on the formula: 150 x (Lowest Proposed Price / Offeror's Proposed Price). Total cost points are the sum of both scenarios (maximum 300). | |||||||
| Total Evaluation Points | Percent of Total | Points Possible | Points Earned | ||||
| Total Technical Evaluation Points | 70% | 700 | 0.0 | ||||
| Total Cost Evaluation Points | 30% | 300 | 0.0 | ||||
| Total Evaluation Points | 100% | 1000 | 0.0 | ||||
| Multiple Award Threshold | Min Points Required | Points Earned | Evaluation | ||||
| Any Offeror that meets the technical threshold and whose total technical + cost points meet or exceed this threshold will be eligible for Award. Awards are not ranked. | 650 | 0.0 |
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