Specialty Paper Request

The Illinois Secretary of State is conducting a Request for Quote (RFQ) for specialty paper products, specifically seeking bids for two distinct paper types to be procured for government use. The first requirement is for 250,000 sheets of white uncoated offset text paper, sized 17.5" x 22.5" with a 60# weight, to be packaged in boxes containing 2,000-3,000 sheets. The second requirement is for 60,000 sheets of white state seal watermark paper, sized 11" x 17" with a 24# light cockle finish, featuring a ghosted seal image centered on both 8.5" x 11" halves, to be ream-wrapped in 500-sheet sets and boxed in 2,000-sheet units. Delivery must be completed by March 15, 2025, with the contract term running from execution through June 30, 2025. Vendors must submit quotes to Katie Speck via email or BidBuy, and the award will be made to the lowest responsive and responsible bidder. Evaluation criteria include pricing, which must include shipping costs with FOB destination to Springfield, IL, and compliance with specified paper specifications.

The RFQ does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The total contract value is firm, and vendors must provide proof of insurance coverage, including $1M per occurrence and $2M aggregate for general commercial liability, $1M for auto liability, and appropriate worker's compensation insurance. No incumbent vendors are identified in the documentation, and there are no specified integration requirements with existing infrastructure or technology. While a precise budget range is not provided, the procurement involves approximately 310,000 sheets of specialized paper products. Interested vendors should carefully review the complete RFQ document to ensure they can meet all specified requirements, with quotes due by February 25, 2025, and the potential contract to be executed shortly thereafter.