SP w/ SS condition IIRER Leadership Symposium

The State of Illinois is seeking a hotel accommodation for a state employee leadership symposium through a small purchase with sole source conditions. The procurement specifically requires a hotel facility with a minimum of 70 rooms to host state employees for overnight accommodations on June 11-12, 2025. This opportunity spans multiple jurisdictions, including Champaign County and two separate listings for Chicago City, indicating potential flexibility in location. The contract appears to be a direct procurement for lodging services to support a leadership symposium, with strict requirements around room capacity and dates. The solicitation was posted on February 28, 2025, with proposals due by March 5, 2025, representing a relatively short response window of approximately five days. The procurement is classified as a small purchase with sole source conditions, suggesting limited competitive bidding and a specific, targeted approach to securing the required accommodations.

While the solicitation does not explicitly outline set-aside designations or specific enterprise restrictions, the standard terms and conditions document suggests compliance requirements typical of Illinois state procurement. The attached standard terms and conditions outline important contractual provisions, including mandatory $1,000,000 liability insurance, record retention requirements (3 years for state funds), and potential provisions for minority contractor requirements such as a $15 fee for contracts over $1,000. The procurement appears to be governed by standard state procurement protocols, with potential preference for local or minority-owned businesses. Though a specific budget range is not provided, the requirement for 70 rooms indicates a moderate-scale event with associated lodging costs. The sole source nature of the procurement suggests the selected hotel may have unique characteristics or capabilities that specifically meet the state's symposium requirements.