Addendum_3.pdf
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- Solicitation number
- DQ1 AADA 2019000624 5
- Issued by
- Denver County, Denver City, Colorado
About this file
This is Addendum 3 to a Documented Quote issued by the State of Colorado Department of Personnel and Administration (DPA) for production inserter maintenance and repair services under solicitation DQ1 AADA 2019-0624. The addendum modifies the schedule of activities, terms and conditions, and pricing documentation for the solicitation. Key dates include a prospective bidder written inquiry deadline of April 18, 2019 at 3:00 P.M., with responses to written inquiries published on the Vendor Self-Service (VSS) portal on April 19, 2019 (estimated). The bid submission deadline is April 23, 2019 at 3:00 P.M., with an estimated state contract award date of April 30, 2019. The contract term is effective July 1, 2019 or upon approval of the State Controller through June 30, 2020, though the State reserves the right to modify the effective date to June 1, 2019 with mutual approval from the awarded vendor.
The awarded vendor will enter into a State Contract with DPA incorporating the solicitation documents, published addenda, and the vendor's response, governed by the standard State of Colorado Model Contract Terms and Conditions. Bidders must specify any payment terms, delivery terms, order minimums, delivery restrictions, or conditions, with the State retaining discretion to accept or reject proposed terms. Exhibit A (Pricing Sheet) has been replaced with Exhibit A2, which includes a Line 3 for pricing maintenance and repair services from June 1, 2019 through June 30, 2019 should the State elect to modify the contract effective date. Any conditions or exceptions taken to the solicitation requirements may result in bid rejection as non-responsive. This addendum constitutes a material change and requires acknowledgment and signature from the bidding agent before submission.
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DQ1 AADA 2019-0624
Production Inserter Maintenance and Repair
Addendum_3
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This Addendum modifies the Bid Document(s) for Work only to the extent indicated herein. All other areas not specifically mentioned or affected by this Addendum shall remain in full force. This
Addendum shall be added as a part of the Original Bidding Document.
This Addendum is issued for three reasons: (1) To modify the Schedule of Activities, (2) To modify terms and conditions, (3) to replace Exhibit A – Pricing Sheet with Exhibit A2 – Pricing Sheet.
(1) Modify the Schedule of Activities
(1A) Section 1.2 Schedule of Activities subsections (d), and (e), and (f), and (g) are deleted in their entirety and replaced with the following statement:
1.2 Schedule of Activities:
(d) Prospective Bidder Written Inquiry Deadline April 18, 2019, 3:00 P.M.
(e) Responses to Written Inquiries Published on VSS April 19, 2019, (estimated)
(f) Bid Submission Deadline April 23, 2019, 3:00 P.M.
(g) State Contract Award April 30, 2019 (estimated)
All dates above are preliminary and are subject to revision by the State
(2) Modify Terms and Conditions
(2A) Section 1.4 Purchase Order Contract is deleted in its entirety and replaced with the following statement:
1.4 State Contract
(a) The successful bidder will be awarded and the solicited maintenance service will be incorporated into a State
Contract with DPA. The Contract will include parts of this solicitation, published addenda, and the response of the awarded vendor. Except as modified herein, the standard State of Colorado Model Contract Terms and
Conditions included in this Documented Quote (Exhibit B) shall govern this procurement and is hereby incorporated by reference.
(b) The State reserves the option to utilize an existing DPA Contract which has been approved by the State
Controller based on mutual approval by the awarded Vendor and the State.
(b) Bidders shall specify any payment terms, delivery terms, order minimums and/or delivery restrictions or conditions. The State shall review any vendor proposed terms and/or conditions and shall reserve the right to accept or reject any or all at the State’s sole discretion. The failure of the bidder to note any special condition or exception shall be deemed a waiver of any such condition or exception. Any service agreements, privacy forms or other documents which the Bidder requests that the State agree to prior to doing business with your company must be submitted prior to the issuance of award for review and consideration by the State. The review and consideration by the State does not constitute acceptance by the State.
(c) Bidders are advised that any condition or exception taken to the requirements of this solicitation may be
DQ1 AADA 2019-0624
Production Inserter Maintenance and Repair
Addendum_3
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(2B) Section 1.6 Term of the State Contract is deleted in its entirety and replaced with the following statement:
1.6 Term of the State Contract
(a) The term of the State Contract awarded will be effective July 1, 2019 or upon approval of the State
Controller through June 30, 2020.
(b) The State reserves the right to modify the effective date to June 1, 2019 or upon approval of the State
Controller based on mutual approval by the awarded Vendor and the State.
(3) Replace Exhibit A – Pricing Sheet with Exhibit A2 – Pricing Sheet
(3A) Exhibit A – Pricing sheet has been deleted in its entirety and replaced by Exhibit A2 – Pricing Sheet.
Exhibit A has been removed from the VSS Bid Site and replaced with Exhibit A2 – Pricing Sheet.
Bidders are to utilize Exhibit A2 – Pricing sheet for their Bid Response.
Exhibit A2 – Pricing Sheet includes Line 3. for pricing for maintenance and repair services from June 1, 2019 through June 30, 2019.
Per the modification to Section 1.6 Term of the State Contract, the State retains the option to modify the effective date of the Contract to June 1, 2019. The pricing provided on Line 3. of Exhibit A2 – Pricing
Sheet would be incorporated into the Contract pricing for this period if the option is executed.
END OF ADDENDUM
This addendum represents a material change and is required to be signed and returned.
The undersigned hereby affirms that : He/she has read and understands the information in Addendum 3.
By:
Manual Signature of Agent Date
Typed/Printed Name of Agent
Title of Agent
Representing
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