Addendum_2.pdf

DQ1 AADA 2019-0624

Production Inserter Maintenance and Repair

Addendum_2

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This Addendum modifies the Bid Document(s) for Work only to the extent indicated herein. All other areas not specifically mentioned or affected by this Addendum shall remain in full force. This

Addendum shall be added as a part of the Original Bidding Document.

This Addendum is issued for two reasons: (1) To modify the Schedule of Activities to add a second Pre-Bid

Meeting and Site Visit, and to extend the Bid Submission Deadline, (2) To modify Section 1.2.1 to provide information on the second Pre-Bid Meeting and Site Visit.

(1) Modify the Schedule of Activities

(1A) Section 1.2 Schedule of Activities subsections (c), (d), and (e), and (f) are deleted in their entirety and replaced with the following statement:

1.2 Schedule of Activities:

All Times are Mountain Standard Time / Mountain Daylight Time (MST/MDT)

(c) Pre-Bid Meeting and Site Visit #2 April 16, 2019, 10:00 A.M.

(1) Bidders are required to attend at least one Pre-Bid Meeting and Site Visit to be qualified to submit a Bid Response

(2) A Meeting and Site Visit was held on April 12, 2019

(3) Bidders who attended the Pre-Bid Meeting and Site Visit on April 12, 2019 are not required to attend the April 16, 2019 meeting but may do so voluntarily.

(d) Prospective Bidder Written Inquiry Deadline April 18, 2019, 3:00 P.M.

(e) Responses to Written Inquiries Published on VSS April 19, 2019, (estimated)

(f) Bid Submission Deadline April 25, 2019, 3:00 P.M.

(g) State Contract Award April 30, 2019 (estimated)

All dates above are preliminary and are subject to revision by the State

(2) Modification to Pre-Bid Meeting and Site Visit

(2A) Section 1.2.1 Mandatory Pre-Bid Meetings and Walk Through Site Visit is modified by the deletion of subsection (a) and the addition of subsection 1.2.1.1 Pre-Bid Meeting and Walk Through Site Visit #2 and subsection 1.2.1.2 Meeting Location for Pre-Bid Meeting and Walk Through Site Visit #2 as stated below:

1.2.1.1. Pre-Bid Meeting and Walk Through Site Visit #2

(a) This Meeting and Walk Through Site Visit is mandatory for Bidders who did not attend the April 12, 2019 Pre-Bid Meeting and Walk Through Site Visit. Bidders must attend at least one Pre-Bid Meeting and Walk Thru Site Visit to be qualified to submit a Bid Response.

(b) Bidders who attended the April 12, 2019 Pre-bid Meeting and Walk Through Site Visit may attend the

April 16, 2019 Meeting and Site Visit at their sole discretion.

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(c) The purpose of the Walk Through is to aid the Bidder to view the locations where work will be performed, to determine the equipment and/or motor vehicles needed, and the timeframe of work to be performed.

(d) Bidders must be present for the complete Site Visit to the work locations. Bid responses from Bidders who have not attended at least one of the Pre-Bid Meetings and at least one of the Site Visits to the Work

Locations will not be considered for award.

1.2.1.2 Meeting Location for Pre-Bid Meeting and Walk Through Site Visit #2

(a) 1001 E 62nd Avenue, Main Building, West Entrance, Denver CO 80216

(b) (This is a secure building. The Security Office and Public Entrance are on the West Side of the Main

Building. Bidders must sign in at the Security Office and will be escorted to the building break room for the meeting)

(c) Date: Tuesday, April 16, 2019

(d) Time: 10:00 A.M. MST/MDT

(e) State Contact: Larry Ryan (303) 866-3752

(f) All prospective Bidders at the pre-bid meeting and will be given an overview of the process. Bidders will then be escorted to the work location to start the walk-through site visit. Bidders shall provide their own transportation to the meeting site. There is public parking at this location but Bidders are advised that they need to plan accordingly to insure they arrive on time and are able to be present at meeting and site visits.

(g) It is important that attendees arrive on time in order to be allowed to participate in the walk-through site visits.

DPA Contracts and Procurement Unit will be the sole judge as to what constitutes “lateness”. Bidders will not be allowed to revisit the site after the scheduled walk-through site visit. All Bidders attending the pre-bid meeting and walk-through site visits must have picture ID in their possession in order to access certain State locations.

(h) In the case of inclement weather on the day of the walk-through site visit, Bidders are required to contact the purchasing agent listed on page one, from 7:30 a.m. to 8:30 a.m. on the day of the site visit, to verify the schedule. An emergency number will be provided for use only on the day(s) of the walk-through site visits and only for the purpose of checking on any severe weather delays or for getting directions to the meeting or site visit locations.

(i) The temporary emergency number is 303-866-3752.

(j) Questions can be asked, but to have them formally considered, they must be submitted in writing and only responses in writing shall be considered as a response. Contractors may submit questions as a result of the walk-through site visit and the review of the specifications for this solicitation per Section 1.8 Written

Inquiries. Questions are to be submitted no later than the date and time indicated in the Schedule of

Activities (See 1.2 Schedule of Activities).

END OF ADDENDUM - See the required signature section on the following page

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This addendum represents a material change and is required to be signed and returned.

The undersigned hereby affirms that : He/she has read and understands the information in Addendum 2.

By:

Manual Signature of Agent Date

Typed/Printed Name of Agent

Title of Agent

Representing