DQ1 AADA 2019-0624 Production Inserter Maintenance and Repair.pdf

DQ1 AADA 2019-0624

Production Inserter Maintenance and Repair

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STATE OF COLORADO

DOCUMENTED QUOTE

Date: April 9, 2019 DQ1 AADA 2019-0624

Return all

Sealed Bids to:

Department of Personnel & Administration

1525 Sherman 5th Floor

Denver, CO 80203 Larry Ryan

DQ Opening

Date: April 24, 2019 DQ Closing Time:

3:00p.m.

(MST)

Per the attached specifications, terms and conditions

F.E.I.N.: Payment Terms:

(Minimum of Net 45) Delivery Date:

Authorized

Signature:

Typed/Printed Name:

Title:

Company Name:

Address:

City: State: Zip:

Phone Number: Fax Number:

Contact for

Clarifications:

Title:

Phone Number: Fax Number:

E-mail Address:

The purpose of the coversheet is to fully identify respondents so they may be considered, to quickly identify the costs and billing terms, and other basic information. Submit this coversheet (completed and signed), price page(s), supporting descriptive/technical literature for substitutes where applicable, and other enclosures requested or relevant to this solicitation. In the interest of minimizing processing time and economizing our resources, unrelated or unsolicited material submitted with offers will not be considered or retained on file. Vendors are to complete the presented format.

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IMPORTANT: The following information must be on the outside of the Bid Return Envelope or included with the

Electronic Bid:

Bid Number -Opening Date and Time

Please be advised that mailed or delivered bids will be accepted directly in the Department of Personnel &

Administration (DPA) Contracts and Procurement Office (See bid cover page for address).

Submit electronic bids (e-mail) to dpa_contracts@state.co.us. Bidders are advised to utilize delivery verification for e-mail bids. Faxed documents will not be considered. Bidders are urged to read the solicitation document thoroughly before submitting a bid. Bidders are required to submit Federal employer Identification

Number (F.E.I.N.) prior to payment from the State of Colorado.

The State respects the environment and desires to do business with vendors who share this concern. Accordingly, the vendor who is awarded this solicitation agrees that, wherever required, all reports, catalogs, correspondence, or other submittals will be made on recycled paper with copying on both sides of the pages. (Recycled paper meaning not less than 50% of the total weight consisting of secondary and post-consumer waste, and not less than 10% total weight consisting of post-consumer waste.)

In accordance with Procurement Code, CRS 24-103-207.5 titled - Purchasing Preference for Environmentally

Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Bidders are advised that no bid responses shall be submitted on an electronic device with a value of fifty ($50.00) dollars or more. Any bid submitted on an electronic device with a value of fifty ($50.00) dollars or more shall be considered as non-responsive. All non-responsive bids shall be removed from any further award consideration.

Low Tie Bids: Low tie bids shall be decided in accordance with the provision of C.R.S., Section 24-103-202.5, as it currently exists or is hereafter amended, which give a preference to resident bidders. Any bidder who wishes to be considered a "resident bidder" for purposes of the tie bid procedure provided in C.R.S., Section 24-103-202.5 shall include with their bid proof that he/she meets the definition of resident bidder as set forth in either C.R.S., Section

24-103-101(6)(a) or C.R.S., Section 24-103-101(6)(b).

The Department of Personnel & Administration (DPA) reserves the right to reject any or all proposals, to waive informalities and minor irregularities in proposals received, and to accept any portion of a proposal or all items proposed if deemed in the best interest of the State

This solicitation is published using the Colorado Operations Resource Engine (CORE). Solicitation documents and information are posted on VSS. VSS, vendor registration information, CORE and other information may be accessed at https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService . As an alternative to the link provided, vendors may search on Colorado.gov/VSS.

Vendors must be registered in VSS in order to be eligible for award. Vendors are strongly encouraged to complete the VSS registration process prior to submitting their bid response and to provide a copy of their

W9 with their bid response to prevent delays in the award.

Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

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SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs

(www.vip.vetbiz.gov).

DPA shall give a certified SDVOSB a 5% preference in response to any DQ, IFB, or RFP published. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to a solicitation. Certification can be received through the Center for Veteran Enterprise website (see above link)

1. Bid Information and Bid Process

1.1 Purpose:

The State of Colorado, Department of Personnel and Administration (DPA), Integrated Document Solutions (IDS) program is seeking a vendor to provide maintenance and repair services for a Pitney Bowes Flowmaster production inserter operated at a State facility in Metro Denver.

1.2 Schedule of Activities:

All Times are Mountain Standard Time / Mountain Daylight Time (MST/MDT)

(a) DQ Notice Published on VSS April 9, 2019

(b) Mandatory Pre-Bid Meeting & Site Visit Walk Through April 12, 2019

(c) Prospective Bidder Written Inquiry Deadline April 16, 2019, 3:00 P.M.

(d) Responses to Written Inquiries Published on VSS April 17, 2019 (estimated)

(e) Bid Submission Deadline April 24, 2019, 3:00 P.M.

(f) State Contract Award April 29, 2019 (estimated)

All dates above are preliminary and are subject to revision by the State.

1.2.1. Mandatory Pre-Bid Meetings and Walk Through Site Visit

The purpose of the walkthrough is to aid the Bidder to view the location where work will be performed, to determine the equipment and/or motor vehicles needed, and the timeframe of work to be performed.

Attendance at the Pre-bid Meeting and Site Visit Walk-Through is mandatory. Bidders must be present for the site visit to the listed State Location. Bid responses from Bidders who have not attended the pre-bid meeting and attended the site visit for the Work Location will not be considered for award.

(a) Meeting Location: 1001 E 62nd Avenue, Denver CO 80216

Date: Friday, April 12, 2019

Enter main entrance on West side of the West building of the IDS campus. Main entrance is on the East side of the parking lot located North of 62nd Avenue approximately ½ block West of Downing Street.

Time: 1:00 P.M. MST/MDT

State Contact: Larry Ryan (303) 866-3752

All prospective Bidders at the pre-bid meeting and will be given an overview of the process. Bidders will then be escorted to the location to start the walk-through site visits. Bidders shall provide their own transportation to the meeting site. Public parking at this location is limited so Bidders need to plan accordingly to insure they arrive on time and are able to be present at each location visited.

http://www.vip.vetbiz.gov/

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It is important that attendees arrive on time in order to be allowed to participate in the walk-through site visits.

DPA Contracts and Procurement Unit will be the sole judge as to what constitutes “lateness”. Bidders will not be allowed to revisit any sites after the scheduled walk-through site visit. All Bidders attending the pre-bid meeting and walk-through site visits must have picture ID in their possession in order to access certain State locations.

In the case of inclement weather on the day of the walk-through site visit, Bidders are required to contact the purchasing agent listed on page one, from 7:30 a.m. to 8:30 a.m. on the day of the site visit, to verify the schedule.

An emergency number will be provided for use only on the day(s) of the walk-through site visits and only for the purpose of checking on any severe weather delays or for getting directions to the meeting or site visit locations.

The temporary emergency number is 303-866-3752.

Questions can be asked, but to have them formally considered, they must be submitted in writing and only responses in writing shall be considered as a response. Contractors may submit questions as a result of the walk-through site visit and the review of the specifications for this solicitation per Section 1.8 Written Inquiries.

Questions are to be submitted no later than the date and time indicated in the Schedule of Activities (See 1.2

Schedule of Activities).

1.3 Contact Information

The sole point of contact concerning this Documented Quote is the Contract and Procurement Unit for the Colorado

Department of Personnel and Administration. All communication must be done through the DPA Contracts and

Procurement Office, Attention: Larry Ryan, Purchasing Agent, 303-866-3752 office, email dpa_contracts@ state.co.us, or mail or deliver to the address stated on the DQ cover sheet.

1.4 Purchase Order Contract

The successful bidder will be awarded and issued a State Contract with DPA. The Contract will incorporate parts of this solicitation, published addenda, and the response of the awarded vendor. Except as modified herein, the standard State of Colorado Model Contract Terms and Conditions included in this Documented Quote (Exhibit B) shall govern this procurement and is hereby incorporated by reference.

Bidders shall specify any payment terms, delivery terms, order minimums and/or delivery restrictions or conditions.

The State shall review any vendor proposed terms and/or conditions and shall reserve the right to accept or reject any or all at the State’s sole discretion. The failure of the bidder to note any special condition or exception shall be deemed a waiver of any such condition or exception. Any service agreements, privacy forms or other documents which the Bidder requests that the State agree to prior to doing business with your company must be submitted by the Deadline for Written Inquiries as stated in Section 1.2 Schedule of Activities. Unless otherwise noted, pricing shall include all bidder costs and shall be quoted “F.O.B Destination”.

Bidders are advised that any condition or exception taken to the requirements of this solicitation may be grounds for rejection of their bid as non-responsive.

1.5 Contractual Obligations

Any additional terms and conditions proposed by the vendor must be submitted by the Deadline for Written

Inquiries as stated in Section 1.2 Schedule of Activities in order to be considered. The State will review the documents requested and submitted by the Bidder and shall make one or more determinations regarding acceptance in whole or in part or for rejection at the State’s sole discretion based upon the State’s determination of the best interests of the State. The terms and conditions on any offeror(s) time sheets, invoices, or other forms, including but not limited to indemnification, limitation of liability, or cancellation fees, shall be void and of no effect against the State of Colorado or any of its employees. The offeror(s) and State’s rights and obligations shall be solely governed by the terms and conditions of the contract. Any employee’s signature on offeror(s) forms shall be effective only to establish receipt of services.

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1.6 Term of the State Contract

The term of the State Contract awarded will be effective July 1, 2019 or upon approval of the State Controller through June 30, 2020.

1.7 Definitions

(a) “Bidder” and Vendor” have the same meaning for the purposes of this solicitation.

(b) “Contract” means State of Colorado Contract.

(c) “CORE” means Colorado Operations Resource Engine

(d) “Colorado PERA” means Public Employee Retirement Association of Colorado.

(e) “Contract” means State of Colorado Purchase Order Contract.

(f) “DCS” means the Division of Central Services.

(g) “DPA” means the Department of Personnel and Administration.

(h) “DQ” means Documented Quote.

(i) “F.O.B. Destination” means Free On Board Destination - seller pays for transportation to destination.

(j) “IDS” means Integrated Document Solutions program.

(k) “Pricing Sheet” means Exhibit A – Pricing Sheet.

(l) “Purchase Order” means State of Colorado Purchase Order.

(m) “Procurement Code” means CRS Title 24 Government - State, Articles 101 to 112.

(n) “State” means State of Colorado.

(o) “VSS” means Vendor Self Service

1.8. Written Inquiries

Offerors may make email or written inquiries concerning this DQ to obtain clarification of requirements. Inquiries that are submitted by FAX will not be accepted. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. The DPA Contracts and Procurement Unit prefers that all inquiries be sent by electronic mail with the DQ number in the subject to dpa_contracts@state.co.us.

Address Written Inquiries to:

Larry Ryan

DPA Contracts and Procurement Unit

1525 Sherman Street 5th Floor

Denver, Colorado 80203

It is incumbent upon the bidder to monitor VSS at the link provided for response(s) to offerors’ inquiries (if required). Responses will be available for bidder review in a timely manner prior to the bid closing to allow prospective bidders time to complete and submit their bids. Offerors should not rely on any other statements, either written or oral, that alter any specification or other term or condition of the DQ during the open solicitation period.

Offerors should not contact any other State office or individual regarding this DQ or this project

1.9 Doing Business in Colorado

A vendor wanting to do business in Colorado must register with the Colorado Secretary of State in accordance with Colorado Revised Statute (CRS) 7-90-801. The link for the Colorado Secretary of State’s web site is: http://www.sos.state.co.us/ .(Recommend going to the Alphabetical Index to access Colorado Business

Express for services for new and existing businesses and FAQ for frequently asked questions. A copy of the business entity’s Articles of Incorporation and/or Bylaws may be requested by the State.

1.10 Federal E-Verify and Colorado Department of Labor and Employment Program Effective May 13, 2008, Contractors who enter into a public contract for services with Colorado State agencies must participate in either the federal E-Verify program, or the newly created Colorado Department of Labor and

Employment Program (Department Program). The option to enroll in the new Department Program instead of E-

Verify was created by Colorado State Senate Bill 08-193, which amended the Public Contracts for Services and

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Illegal Alien Laws, 8-17.5-101 and CRS, C.R.S. The awarded vendor will be required to submit the required confirmation within one week of award.

1.11 Vendor Disclosure Statement

In compliance with CRS 24-102-206, Contractor Performance outside the United States or Colorado, the awarded vendor will be required to disclose information on where services will be performed under the contract within one week of award.

1.12 Federal Employer Identification Number (F.E.I.N.)

Bidders are required to submit their F.E.I.N. prior to contract, or purchase order issuance, or payment from the

State of Colorado. A W-9, Taxpayer Identification form provided by the State may be required. Vendors are strongly encouraged to provide a copy of their W-9 with their bid response (see Attachment 1 for W9 Form).

1.13 Independent Contractor

The contractor shall perform its duties arising out of this solicitation as an Independent Contractor, and not as an employee. Neither the contractor nor any agent or employee of the contractor shall be or shall be deemed to be an employee of the State. The contractor acknowledges that the contractor and its employees are not entitled to unemployment insurance benefits unless the contractor or a third party provides such coverage, and that the State does not pay for or otherwise provide such coverage. The contractor shall have no authority to bind the State to any agreements, liability or understanding except as may be expressly set forth in the Purchase Order. The contractor shall provide and keep in force, workers’ compensation and unemployment compensation insurance coverage in the amount required by law, and shall be solely responsible for the acts of the contractor, its employees and agents.

1.14 PERA

The State of Colorado DPA / Colorado State Archives program is a Colorado PERA affiliated employer. Vendor shall comply with Colorado Senate Bill 06-235 and CRS §24-51-1101(2) and with PERA rules regarding contributions for PERA retirees. DPA is requiring the vendor to notify DPA's Accounting Office at 303.866.3904 within fifteen (15) calendar days from the date of this contract if the services provided are being or are to be performed by a PERA retiree.

1.15 Insurance

(a)The awarded vendor will be required to submit a certificate(s) showing insurance coverage for the specified inserter maintenance and repair services within one (1) week of receipt of written notification of award and prior to the performance of services on State property. The required coverage shall be the insurance coverage requirement stated in the State Model Contract for Commercial General Liability, Auto Insurance, and Workers Compensation.

1.16 Demonstrated Performance Ability, Reference Requirements

Bidders must be able to demonstrate the ability to provide the requested commodities and services. Bidders shall meet all bid requirements. Bidders shall submit two references for provision of commercial products and services of similar size, scope and complexity of work. Do not use the Colorado Department of Personnel and

Administration as a reference. Bidders shall have experience providing the commodities and services as described in the specifications and requirements of this DQ. The State may require additional information of the apparent successful offerors to determine their ability to perform. This information may include, but is not limited to previous experience of company; years in business; quality and condition of equipment and financial condition.

Current Reference

Legal Name of the Business:

Legal Business Address:

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Contact Name and Title:

Contact Phone Number:

Period of Service: mm/yy to mm/yy:

Previous Reference

Legal Name of the Business:

Legal Business Address:

Contact Name and Title:

Contact Phone Number:

1.17 Vendor’s Prior Services to DPA: One of the elements of this solicitation’s evaluation criteria will be the vendor’s past performance for DPA. This includes services and/or delivery of goods as well as any warranty work or replacements. The State reserves the right to consider vendor for this project. If the vendor has not previously provided services and/or goods to DPA specifically, then bidder is to write “none” in the blocks below.

Last Occurrences of Vendor’s Services Provided to DPA

Service Provided:

Contracted Amount

Service Provided

Contracted Amount

1.18 Electronic Copy and Document Format

Proprietary/confidential information must be submitted on a separate disk and be clearly marked as such.

Documents should be single sided on recycled paper, and easy to copy/scan (no bound material, minimize use of tabs and clips, etc). Paper should be white or extremely light paper and no dark backgrounds. Enhance images for pages with a poor image quality. The original hard copy in all cases is the official record.

1.20 Modifications

All modifications shall be in writing and posted to VSS. Vendors are responsible for checking VSS prior to the opening date and time for solicitation modifications.

1.21 Public Opening of Bids

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Only the names of offerors submitting bids will be read at the bid opening.

1.22 Bidder Response Format

Submit one copy of the bid properly marked.

1.23 Bidders must comply with and submit the following item(s) in order and clearly labeled:

(a) Signed cover sheet.

(b) Completed bid response form - Exhibit A – Pricing Sheet

(c) Any and all other information as requested herein.

1.24 Performance Outside the State of Colorado and/or the United States

[Not applicable if Contract Funds include any federal funds] 24-102-206: Following the effective date of issuance of a Purchase Order or State Contract, Contractor shall provide written notice to the State, in accordance with §16 (Notices and Representatives), within 20 days of the earlier to occur of Contractor’s decision to perform, or its execution of an agreement with a Subcontractor to perform, Services outside the State of Colorado and/or the United States. Such notice shall specify the type of

Services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State pursuant to this §8.C shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by

Contractor to provide notice to the State under this §8.C shall constitute a material breach of this Contract.

1.25 General Product Specification Information

Items offered must be new (not used, remanufactured, refurbished, rebuilt, etc.) and are not to contain components that are not newly manufactured, unless specifically stated otherwise in the bid specifications. Items are to come in original, unopened manufacturer's packaging. The manufacturer's warranty and any offered rebates, as applicable, shall be included.

SECTION 2: SPECIFICATIONS, REQUIREMENTS, AND SCOPE OF WORK

2.1 Introduction:

(a) The Division of Central Services, Integrated Document Solutions program provides printing and mail processing services for State agencies.

2.2 Objective

(a) The State of Colorado, Department of Personnel and Administration (DPA), Division of Central Services, Capitol Complex Program is seeking bids for a Contract for maintenance and repair services for a Pitney Bowes

Flowmaster production inserter .

(b) The purpose of this Documented Quote (DQ) is to contract with one qualified Vendor to provide to DPA equipment and services to perform for the specified maintenance and repair services.

2.3 Project Overview

(a) Heat exchanger services shall include all necessary materials, labor, and transportation for a “turn-key” project.

(b) Equipment and work shall include all manufacturer warranties and a minimum sixty (60) day labor guarantee.

(c) Warranties are effective from the time of written acceptance by the State Mechanical Shop Supervisor.

(d) Vendor shall be responsible for the provision of any special tools required for completion of the installation of the heat exchanger.

(e) Prior to the installation of the heat exchanger, the vendor shall provide all MSDS sheets for chemicals and material used for servicing.

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(f) The vendor shall remove all old equipment, unused materials and debris to return work areas to pre-project condition.

2.4 Location and Inserter Information

(a) Location 1001 E 62nd Avenue, Denver CO 80216

(1) The inserter is a Pitney Bowes Flowmaster production inserter that has been operated at IDS for approximately seven (7) years.

(2) A full service maintenance and repair agreement has been in effect during the seven (7) year operational period.

2.5 Maintenance Plan Service Level Requirements

(3) All annual maintenance plans shall meet the following requirements:

(4) Two (2) hour response time to all written or oral notices of a service requirement due to an equipment breakdown.

(5) A service technician, if required, shall be on site within 24 hours.

(6) Replacement parts shall be received within 24 hours.

(7) Any and all technical support is included.

(8) All return service calls and onsite responses shall be made during State of Colorado business hours

(7:00AM – 6:00PM) unless otherwise mutually agreed to in writing beforehand by Contractor and the

State of Colorado. Contractor shall charge a rate not to exceed their Time and Materials Rates for outside business hours, weekends, and holidays. For example: If a customer needs an installation for production equipment to begin at 5:00 AM to 7:00 AM and then regular hourly rates for the work from

7:00 AM to 11:00 AM. If the installation only took a total of five hours the Contractor shall only charge for the actual hours worked. If additional time is needed there shall be a mutually agreed upon amount, in writing before the additional work is performed.

(9) All parts that require maintenance by a service technician are to be included and considered part of the yearly service maintenance plan. Failed/defective parts shall be replaced at no additional charge to State of Colorado.

(10) Routine consumable supplies shall be billed separately from service maintenance payments.

(11) If the equipment includes licensed software, Contractor shall provide software support.

(12) All payments for maintenance service shall be invoiced by and made to Contractor.

(13) Maintenance Agreement requires an average four (4) hour on-site response time.

2.6 Inserter Maintenance

(14) The inserter to be maintained is a Pitney Bowes Flowmaster FPS Inserter.

(15) Inserter maintenance pricing shall include, but not be limited to, all maintenance, all parts, labor, and time at the levels specified for each piece of equipment that has previously been purchased from the

Manufacturer.

(16) On-site service shall be available per Section 1. Maintenance Plan Service Level Requirements.

(17) Preventive, scheduled maintenance shall be based on the specific needs of the individual equipment as determined by the OEM and shall include, but not be limited to, cleaning lubrication necessary adjustments, and replacement of unserviceable parts.

(18) Maintenance services shall be available for equipment that is up to ten (10) years old from the date of purchase.

2.7 Software and Software Maintenance

(19) Software maintenance shall be available for all software license(s) purchased with the original acquisition of the equipment for which maintenance is provided.

(20) Software maintenance shall include all software updates, patches, and new releases/versions and shall be available to the State of Colorado.

(21) It is Contractor responsibility to communicate all updates, patches, and new releases/versions to the end user.

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(22) No additional fee shall be charged for the installation of the same; however, integration of software shall be paid for by the hourly rate and agreed to in writing by both parties in advance.

2.9 Scheduled Work Hours

(a) The awarded Vendor’s service will be scheduled for normal State business hours, which are Monday through

Friday, 7:00 a.m. to 6:00 p.m., except for State holidays or other State closures.

2.10 Security Requirements:

(a) A background check is required prior to the vendor's employee(s) being allowed to work on equipment on State property.

(b) All Contractor employees assigned to this project must provide a valid copy of their Colorado Drivers

License or Colorado ID, and pass a background check performed by the Colorado State Patrol.

(c) Vendor shall provide background information to the State Mechanical Supervisor within two weeks after award of this project.

(d) Vendor's employee that do not pass the Colorado State Patrol background check for any reason shall not be allowed to work on equipment on State property.

(e) While on State property for the purpose of working on State equipment, the Vendor's employees shall wear a company uniform and display a photo ID badge that identifies them as an employee the vendor's company.

2.11 Vendor Experience:

(a) The Vendor's company shall have a minimum of three (3) years of experience in performing the services required.

(a) Vendor experience shall be documented through the Vendor references, provided in Section 1.16

Demonstrated Performance Ability, Reference Requirements and 1.17 Vendor’s Prior Services to

DPA which shall demonstrate the required three (3) years of experience in a minimum of one (1) of the references.

(c) The Vendor must also have any licensing or certifications required by State or federal regulations for disposal of any hazardous materials.

2.14 Invoicing and Payment

(a) Upon completion of the installation and successful start-up of the equipment, and acceptance of the work by the

State Representative or his designee, the awarded vendor shall submit an invoice to the State address as described in the State issued purchase order for payment.

(b) Separate invoices shall be submitted for each location and shall reflect the awarded pricing and include the information and cost itemization as shown below:

1. State Purchase Order number

2. Location address

3. Model number and Serial number of the heat exchanger, the equipment and materials costs for the heat exchanger and the cost of labor for the heat exchanger.

3. Evaluation and Award

(a) The bid will be evaluated and awarded based on acceptable response that is most advantageous to the State, price/cost being the primary consideration. Should the State determine that the apparent successful bidder is unable to meet the specifications and requirements outlined in this bid, the State may consider issuance of award to the next most advantageous bidder.

(b) To be considered for award, bidders must provide all requested pricing without modification or exception.

(c) Bidders must be capable of providing all items requested; partial or incomplete bids will not be accepted. The

State will be the sole judge in determining the acceptability of an offer and in determining the most beneficial offer to the State. Award shall be made with reasonable promptness to the bidder who is determined to be the

Page | 11 of 11 lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in this solicitation.