SLCo PWO128515 Tack Truck Rental-RFC

Salt Lake County Contracts and Procurement, on behalf of the Public Works Operations Division, is soliciting competitive bids for the rental of a bituminous pressure distributor (tack truck) through Request for Bid PWO128515. The County seeks to rent a single bituminous pressure distributor truck for a seven-month period beginning April 1, 2026, with the initial contract term covering six years of annual seven-month rental periods. The rental equipment must be a 2025 or newer model year vehicle with an automatic transmission, custom interior trim, and air conditioning, featuring a minimum 2,000-gallon grade "A" steel tank with aluminum-jacketed insulation, rear-mounted ladder with gripstrut catwalk, float-type gauge with 50-gallon increment scale, and a distributor capable of accurately applying all bituminous material types at constant application rates regardless of truck speed variance. The County anticipates annual rental costs of approximately $42,000 but provides no guaranteed minimum or maximum purchase quantities. All maintenance and repairs shall be performed by the contractor at no additional cost to the County, with vehicle insurance provided by Salt Lake County as a self-insured governmental organization and manufacturer warranty applied where applicable. Bids are due March 3, 2026, with bid prices remaining firm for the first 12-month term and subsequent annual price increases capped at 3 percent per year, requiring 90-day advance notice and written cost justification documentation. Equipment must be picked up by the County unless mutual agreement for delivery is reached, with one-way delivery charges not to exceed $2.00 per mile, and invoices must be submitted within 30 days of delivery.

This procurement does not contain explicit set-aside designations for disadvantaged enterprises; however, responsive and responsible bidders may qualify for preference points through Salt Lake County's Preference System by certifying Employee Health Care Preferences (providing health benefits to covered employees and dependents) or Veterans and Companywide Hiring Preferences (demonstrating active veteran recruitment programs, drug and alcohol testing policies, federally or state-recognized job training program participation, and OSHA-compliant safety programs). All vendors must submit environmental compliance practices certifications and non-debarment certifications, certifying that neither they nor their owners, officers, or agents have been debarred, indicted, convicted, or had contracts terminated within the past three years for environmental non-compliance or lack of business integrity. The contract documents do not identify any incumbent vendors or existing contractors. No specific award value is guaranteed, though the County's informational estimate of $42,000 annually suggests a potential six-year contract value in the range of $252,000 to $378,000 depending on actual utilization and approved price escalations. The County reserves the right to reject any or all bids and may award multiple contracts to responsive, responsible bidders offering the lowest overall cost. All contracts are subject to standard Salt Lake County terms and conditions, including Utah state law governance, compliance with federal provisions where applicable, and disputes resolved in the Third Judicial District Court for Salt Lake County.