6-PWO128515 General Requirements.pdf

PWO128515

Bituminous Pressure Distributor Rental

GENERAL REQUIRMENTS

1.0 SCOPE:

Salt Lake County Contracts and Procurement, on behalf of Public Works Operations Division invites your company to bid on providing on bituminous pressure distributor rental. The County will rent the bituminous pressure distributor for a 7-month period beginning April 1, 2026, dependent on weather.

The rental truck must be a 2025 or newer model year truck and equipment with subsequent rental years to be the same truck unless substitution is approved by the County.

2.0 CONTENTS:

If any provision or specification in this “Request for Bid and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these bid specifications or provisions of this RFC shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through Bonfire – Utah Public Procurement Portal.

Questions are due prior to the question date and time specified. If a question/answer changes the RFC document, the change will be released in an addendum. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution with a six-year (6) term. The County reserves the right to review the contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

5.0 ANNUAL PURCHASES:

No minimum or maximum quantity or purchases under this contract can be specified. For information purposes only and not as a guarantee of usage by the County, approximate annual amount rented under this contract may be $42,000.00. Note: this is not a guarantee the equipment will be rented each year.

6.0 DELIVERY:

Rental equipment pricing does not include delivery. Customer pick-up from contractor is preferred. Equipment may be delivered by mutual agreement with a one way delivery charge based on a price per mile. The delivery charge shall not exceed $2.00 per mile.

7.0 AWARD:

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County. The County reserves the right to do a multiple award by awarding multiple contracts to the responsive, responsible bidders meeting specifications who bid the lowest overall cost to the County. Purchases will be made based upon agency criteria such as price quotes, availability, location, etc.

8.0 PRICING:

County will determine the low bidder based upon price(s) bid on the attached bid schedule. The price to be paid by County upon each order placed under the contract(s) will be the price that the successful bidder submitted for that item. Bid price(s) are to remain firm for the first term of the contract

9.0 PRICE ESCALATION / DE-ESCALATION:

Pricing is to remain firm for the first 12-month term of the resulting contract.

Prices in the second and third terms of the resulting contract may not increase more than 3% from the prior term. Price increase requests should be submitted to Salt Lake County, at least 90 days prior to contract renewal and, if approved, would be incorporated into the next term of the contract. Price increase requests must be supported by written documentation from the contractor detailing their cost increases. Price de-escalation is to be immediately communicated to the County and will be incorporated into the contract.

10.0 INVOICING:

Invoice will include date, time and quantity of product delivered, a copy of bill of lading, with signature of County personnel who received the product. An invoice shall be submitted to within 30 days after delivery: Operations Division prefers invoices be submitted electronically to kbodily@saltlakecounty.gov and pwOps- Online@saltlakecounty.gov or you may mail the invoice to: Salt Lake County Operations 604 W 6960 S, Midvale, Utah 84047

11.0 INSURANCE PROVIDED BY COUNTY:

Vehicle insurance will be provided by Salt Lake County as a self-insured governmental organization when a vehicle is rented pursuant to this contract.

12.0 NON-EXCLUSIVE CONTRACT:

The contract to be awarded shall be non-exclusive. Salt Lake County reserves the right to purchase at its discretion any product or service covered by the resulting contract from other sources during the term of the contract.

13.0 WARRANTY:

Manufacturer warranty shall apply where applicable.

mailto:kbodily@saltlakecounty.gov mailto:pwOps-Online@slco.org mailto:Online@saltlakecounty.gov

14.0 DAMAGES:

Equipment damages incurred while in the possession of the County will be repaired at the expense of the County.

15.0 MAINTENANCE AND REPAIRS:

Maintenance and repairs shall be performed by the contractor with no additional fees to Salt Lake County.

16.0 EQUIPMENT LITERATURE:

Bidder must include as part of their bid literature for the bituminous distributor truck you are bidding on and indicate the year, make, and model number.