SHE/portable industrial air conditioner/MM

The Illinois Department of Corrections, specifically for the Sheridan Correctional Center located in Lasalle County, is seeking a three-month lease for an industrial air conditioning system through a Request for Quote (RFQ) under contract number 26-426DOC-SHERI-B-48529. The procurement requires a 100-ton air-cooled chiller unit complete with necessary cables, ductwork, and a transformer specifically for the Healthcare Unit. Vendors must provide comprehensive services including delivery, installation, disconnection, and removal of the equipment, with all work to be performed during normal business hours (Monday through Friday, 8:00 a.m. to 3:00 p.m.) and coordinated with the facility's Chief Engineer. The bid is due by July 11, 2025 at 9:00 a.m., with quotes remaining firm for 120 days. The contract will be awarded to the lowest responsive and responsible vendor, who must ensure compliance with local, state, and federal laws and demonstrate capability to meet the technical specifications of the industrial cooling system.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, though vendors will need to meet standard insurance requirements, including $1,000,000 in General Commercial Liability insurance. Vendors must comply with background check requirements and provide proof of insurance. While no specific budget range is detailed in the documents, the procurement is classified as a small purchase with no anticipated subcontractors. The contract is contingent upon appropriation availability, with potential suspension or termination if sufficient funding is not secured from the Illinois General Assembly or federal funding sources. The Standard Terms and Conditions document indicates that minority contractor initiatives may be applicable, though specific details are not elaborated in the provided materials. Vendors should carefully review the comprehensive Standard Terms and Conditions document, which outlines extensive contractual requirements, operational expectations, and legal compliance standards for doing business with the State of Illinois.