Bid Amendment - Vendor question B-48529.docx

This document is a Bid Amendment for the Illinois Department of Corrections (IDOC), specifically for the Sheridan Correctional Center, related to a Request for Quote (RFQ) for a three-month lease of an industrial air conditioning system under contract number 26-426DOC-SHERI-B-48529. The procurement requires a 100-ton air-cooled chiller unit with associated cables, ductwork, and a transformer for the Healthcare Unit. Vendors must provide comprehensive services including delivery, installation, disconnection, and removal of equipment, with all work to be performed during normal business hours (Monday through Friday, 8:00 a.m. to 3:00 p.m.) and coordinated with the facility's Chief Engineer. The bid is due by July 11, 2025 at 9:00 a.m., with quotes remaining firm for 120 days.

The contract will be awarded to the lowest responsive and responsible vendor, who must comply with local, state, and federal laws and meet technical specifications for the industrial cooling system. While no specific budget range is detailed, the procurement is classified as a small purchase with no anticipated subcontractors. The contract is contingent upon appropriation availability and may be suspended or terminated if sufficient funding is not secured from the Illinois General Assembly or federal funding sources. Vendors must provide $1,000,000 in General Commercial Liability insurance, comply with background check requirements, and provide proof of insurance. Though no explicit set-asides for disadvantaged enterprises are specified, minority contractor initiatives may be applicable under the Standard Terms and Conditions.