Senior Supportive Housing - Access Control & FA Replacement

Palm Beach County's Facilities Development and Operations Department, Capital Improvements Division is soliciting competitive sealed quotes and bids for Project P-2025-000140, Senior Supportive Housing - Access Control & FA Replacement, an annual contract project under the Low Voltage electrical work category. The procurement seeks a qualified contractor to furnish and install a comprehensive multi-tenant building access control and fire alarm replacement system at Senior Supportive Housing located at 5981 Okeechobee Boulevard, West Palm Beach, Florida. Deliverables include removal and installation of Schlage Allegion XE360 Series Wireless Mortise Locks on 114 tenant rooms and 16 common area doors, a Honeywell Prowatch access control system for administrative areas, replacement of fire alarm control panels with Notifier NFW-100X units and associated 7AH standby battery systems, installation of 32 System Sensor weatherproof back boxes, and comprehensive system testing with NFPA72 documentation. Contractors must be pre-qualified under the Annual Contract - Low Voltage program with qualification applications submitted at least 10 days before the bid due date. The contractor must achieve substantial completion within 30 calendar days from the Notice to Proceed, with liquidated damages of $240 per day for failure to meet this deadline. The current bid due date is December 4, 2025, at 2:00 p.m., with a mandatory pre-bid conference scheduled for November 18, 2025, at 10:00 a.m. at the project site; all prospective bidders must acknowledge receipt of all five addendums issued to date by signing and attaching them to their bid proposal forms, or face disqualification.

The procurement is subject to Palm Beach County's Equal Business Opportunity Program requirements, mandating completion of EBO Schedules 1 and 2 documenting all subcontractors and Small Business Enterprise (SBE) participation. An SBE Price Preference provision applies whereby a certified SBE's bid within 10% of the lowest non-SBE bid shall be awarded the contract. For bids of $200,000 or more, bid security of a minimum of 5% of the bid price and a public construction bond equal to 100% of the work order amount are required. The contract incorporates the Annual Contract - Low Voltage terms and conditions, includes a 24-month warranty on all equipment, materials, and labor from substantial completion, and requires the contractor to provide a Certificate of Occupancy or Completion prior to final payment processing. The project involves integration with existing Notifier fire alarm equipment systems throughout Palm Beach County, restricting vendor eligibility to those capable of providing and supporting Notifier-branded fire alarm equipment and services. No specific contract award value or budget range is disclosed in the procurement documents; interested contractors should contact FDO-CID-Bids@pbc.gov or call (561) 233-0261 for complete Invitation for Quote/Bid documentation and access to the County's online Vendor Self-Service system at https://pbcvssp.pbc.gov/vssprd/Advantage4.