Annual Contract Fire Alarm Repair & Replacement Services

Palm Beach County, Florida is procuring an annual contract for Fire Alarm Repair & Replacement Services through a qualification-based selection process. The County seeks qualified contractors to provide repair, modification, programming, and replacement services for existing fire alarm systems at various County locations on an as-needed basis. Deliverables include customized designs based on Electronic Safety & Security (ESS) specifications, acceptance testing with ESS staff, signed and sealed shop drawings, and complete closeout documentation including AutoCAD and as-built drawings. Qualified contractors must demonstrate a minimum of five years of relevant business experience and have successfully completed a minimum of $300,000 in fire alarm repair and replacement projects annually for each of the previous three years. Required licenses and certifications include a valid certified general contractor's license (CGC), NICET III/IV certification, registered electrical or specialty contractor's licenses (EF/EG), or low voltage certification maintained for a minimum of five years in Florida. Individual work orders are anticipated to be generally less than $100,000, though larger projects are possible. The qualification application deadline is April 29, 2025 at 2:00 p.m., with sealed packages to be submitted to the Palm Beach County Facilities Development and Operations Department Capital Improvement Division at 2633 Vista Parkway, West Palm Beach, Florida. Subsequent work orders will be issued competitively to qualified contractors, with awards based on lowest responsive, responsible bidder after consideration of Small/Minority/Women-Owned Business Enterprise (S/M/WBE) and local preferences. Bid security and public construction bonds are required for work orders exceeding $200,000.

The County encourages participation from Palm Beach County certified S/M/WBE firms and requires current certification documentation to be submitted with qualification applications. No specific incumbent contractors are identified in the procurement documents. The contract incorporates extensive general conditions addressing payment procedures, schedules, warranties, liquidated damages, insurance requirements, and performance standards. The annual contract may be awarded for up to five years with an initial not-to-exceed cumulative amount of $6,000,000. The qualification process is structured as an open qualification system, allowing additional qualified contractors to be added at any time during the contract term. All contract documents and the Qualification Application may be downloaded from the County's Vendor Self-Service system at https://pbcvssp.pbc.gov/vssprd/Advantage4 or obtained by contacting the County at FDO-CID-Bids@pbc.gov or (561)233-0261.