SCO Inserters

The State of California Department of General Services, Procurement Division is conducting an Invitation for Bid (IFB) #0000034673 for the State Controller's Office to acquire two production folder inserters with native tracking software. The procurement targets high-speed mailing equipment capable of processing 18,000 envelopes per hour for #10 and 6-inch by 9-inch envelopes, with sophisticated technological requirements including barcode reading, automated changeover, and comprehensive tracking capabilities. The solicitation covers a five-year contract with potential two one-year extensions, seeking a complete solution that includes the inserter systems, native tracking software, on-site dedicated technician maintenance, preventive repairs, software maintenance, and installation training. Bids are due on April 16, 2025, at 2:00 PM PT, with electronic submissions required via email to OTA@dgs.ca.gov. The evaluation methodology will allocate 1,000 points for performance metrics and 1,500 points for cost competitiveness, with a maximum possible score of 2,500 points, focusing on throughput speeds, technical capabilities, and overall cost-effectiveness.

The procurement includes several socioeconomic program provisions and preferences, specifically offering a 5% bid preference for small businesses and incorporating Disabled Veteran Business Enterprise (DVBE) participation incentives. The solicitation mandates comprehensive insurance requirements, including commercial general liability ($1 million per occurrence), workers' compensation, automobile liability, and cyber liability insurance ($15 million), with stringent data handling and information security protocols. Bidders must comply with various state and federal information security standards, provide annual confidentiality statements, and undergo background checks for personnel. While a specific total contract value is not explicitly stated, the procurement includes detailed cost worksheets with line items for equipment lease, maintenance, repair services, and training. Potential vendors must demonstrate compliance with California Civil Rights Laws, Iran Contracting Act requirements, and provide various certifications, including seller's permits and state-specific compliance documentation. The contract will be awarded to the most responsive and responsible bidder with the highest total score, taking into account preference points and comprehensive evaluation criteria.