Attachment_1_Exhibit_B-_Budget_Detail_and_Payment.docx

State Controller’s Office IFB Number 0000034673 Standard Agreement, Exhibit B, Attachment 1

ATTACHMENT 1 EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

A. Invoicing and Payment

1. For services satisfactorily rendered, and upon receipt and approval of the invoices, SCO agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in Exhibit B, Attachment 1, Cost Worksheet.

2. Itemized invoices shall be submitted on Contractor’s letterhead, not more frequently than monthly, in arrears, and include at a minimum:

· Agreement Number

· Equipment Description

· Dates of Service

· Description of Service Provided

· Number of Hours Worked for Overtime and Unscheduled/Emergency Repair Services

If submitting electronically, send one PDF copy to: ADMAP@sco.ca.gov.

If invoices cannot be submitted electronically, please mail one copy to:

State Controller’s Office Departmental Accounting Office P.O. Box 942850 Sacramento, CA 94250-5877

Direct invoice inquiries to: ADMAP@sco.ca.gov.

3. Any invoices sent prior to the acceptance documentation will be formally disputed utilizing the state dispute process.

B. Budget Contingency Clause

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this agreement does not appropriate sufficient funds for the program, this agreement shall be of no further force and effect. In this event, SCO shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this agreement and Contractor shall not be obligated to perform any provisions of this agreement.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, SCO shall have the option to either cancel this agreement with no liability occurring to SCO or offer an agreement amendment to Contractor to reflect the reduced amount.

C. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code (GC) Chapter 4.5, commencing with Section 927 et seq.

D. Disabled Veterans Business Enterprise Subcontractor Authorization to Withhold $10,000

State Controller’s Office IFB Number 0000034673 Standard Agreement, Exhibit B

SCO is authorized to withhold $10,000, or full payment if less than $10,000, from a prime contractor’s final payment pending receipt of a complete and accurate Prime Contractor’s Certification – DVBE Subcontracting Report STD 817. The complete and accurate report must be received within 60 days of the Agreement expiration date.

COST WORKSHEET

Cost Worksheet to be inserted upon Agreement award.