School Lottery and Placement Management System

Manor Independent School District, a K-12 public school district serving 15 campuses in Manor, Texas, is soliciting proposals for a School Lottery and Placement Management System designed to streamline student enrollment workflows, improve data accuracy, ensure regulatory compliance, and provide transparent and equitable placement experiences for families and staff. The web-based system must support student placement for school choice programs, transfers, Early College High Schools, and virtual learning programs while enabling configuration and administration of student lotteries in compliance with applicable laws and District policies. The RFP was issued on February 5, 2026, with a proposal submission deadline of February 26, 2026 at 2:00 PM (CT) via the Euna Portal; vendor questions must be submitted in writing by February 16, 2026 at 12:00 PM (CT), and vendor demonstrations will be scheduled after proposal submission, with presentations conducted either in-person or via Webex. Pricing submissions must include all initial setup fees, ongoing fees, program upgrade fees, implementation costs, training, support, and miscellaneous expenses required for full implementation, with vendors required to provide separate pricing for each contract year. Proposals will be evaluated using a 100-point scale considering purchase price (30 points), reputation and experience (5 points), quality of goods or services (15 points), extent to which the solution meets District needs (20 points), past relationship with Manor ISD (5 points), HUB/SWMVBE compliance (5 points), total long-term cost (10 points), and other relevant factors (10 points). The awarded contract shall be valid for one year upon Board of Trustee approval with options to renew for three additional one-year periods, and the District reserves the right to award the contract to a single vendor, make multi-supplier awards, or make no award.

The RFP evaluation criteria include specific consideration for HUB/SWMVBE (Historically Underutilized Business/Small Women-Minority Veteran-Owned Business Enterprise) compliance, indicating openness to disadvantaged enterprise participation, though no mandatory set-asides are specified in the available documentation. No incumbent vendor has been identified in this solicitation. All proposals must include mandatory submission forms including vendor certification, insurance certificates naming MISD as certificate holder, W-9 tax forms, conflict of interest questionnaires, company information forms with antitrust certifications, pricing affirmation forms, and comprehensive federal and state compliance certifications addressing debarment status, felony convictions, anti-lobbying requirements, conflict of interest disclosures, and various Texas statutes regarding child support compliance, Israel boycotts, foreign terrorist organizations, energy company boycotts, firearm industry discrimination, and critical infrastructure restrictions. The District has not disclosed a specific guaranteed minimum amount of work or a predetermined budget range in the available documentation; award is contingent upon funding availability and the District's evaluation of proposals against stated criteria. Prospective vendors must ensure that at least three preferred references from current customers outside of Manor ISD, including Educational Agencies (K-12 preferred) and Government Agencies, submit completed Past Performance Questionnaires directly to the Purchasing Coordinator by February 23, 2026 at 2:00 PM (CT).