Sceis modernization: s/4HANA

The South Carolina Department of Administration is seeking a comprehensive service provider for the SCEIS Modernization project, a complex enterprise-wide technology transformation initiative targeting the state's current SAP enterprise resource planning (ERP) system. The procurement aims to migrate from SAP ECC to SAP S/4HANA in a cloud infrastructure, encompassing platform migration, infrastructure upgrades, and optional managed application services supporting approximately 70 state agencies and 49,000 state employees. Key deliverables include migrating pre-commencement public cloud infrastructure, executing pre-migration projects on SAP ECC, and completing migration to SAP S/4HANA with deployment on a private cloud edition. Mandatory offeror qualifications include three years of public sector service experience, no prior terminations for cause, and demonstrated engagement as a prime contractor on at least two major projects valued at $4,000,000 annually within the past six years. The solicitation schedule includes a virtual pre-proposal conference on December 5, 2023, with written questions due by December 15, 2023, and proposals due by May 7, 2024, at 2:00 PM ET. Evaluation criteria will emphasize solution quality, process maturity, transition approach, demonstrated experience, client references, governance approach, personnel quality, and financial viability.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises. The current infrastructure is managed in-house by the Admin SCEIS team for Application Services and Platform Services, along with the Division of Technology Operations (DTO) Infrastructure Services, indicating no incumbent external vendor. The contract is structured with firm-fixed-price migration projects and Indefinite-Delivery Indefinite-Quantity (IDIQ) terms for steady-state run services. The Intent to Award document reveals IBM as the selected vendor, with a total potential contract value of $83,581,467, comprising $24,052,575 for base services and $59,528,893 for optional managed application services. The initial contract term extends five years from the state's acceptance of implementation and migration projects, with options for five additional one-year renewal periods, effectively creating a potential twelve-year engagement. All services must be delivered onshore by U.S.-based personnel, with no offshore or near-shore resource utilization permitted, and must comply with various security standards including HIPAA, PCI DSS, NIST, and state-specific accessibility laws.