Solicit 2.docx

State of South Carolina

REQUEST FOR PROPOSALS

(COMPETITIVE NEGOTIATIONS)

AMENDMENT #2

Solicitation Number:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026039 11/27/2023 George Rozes 803-737-5769 grozes@mmo.sc.gov 1201 Main Street, Suite 600 Columbia, SC 29201

DESCRIPTION: SCEIS Modernization: Platform, Infrastructure S4/HANA Migration, and Optional Managed Application Services

USING GOVERNMENTAL UNIT: South Carolina Department of Administration (Admin)

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): January 29, 2024 February 12, 2024 at 11:00 AM ET (See Section L - Instructions, Conditions, and Notices to Offerors)

QUESTIONS MUST BE RECEIVED BY: December 15, 2023 at 2:00 PM ET (See Section L - Instructions, Conditions, and Notices to Offerors)

NUMBER OF COPIES TO BE SUBMITTED: On-line Submission and One Redacted Copy (if necessary)

CONFERENCE TYPE: Pre-Proposal Conference DATE & TIME: December 5, 2023 at 10:00 ET (As appropriate, see Section L - Instructions, Conditions, and Notices to Offerors) LOCATION: Virtual Conference E-mail the Procurement Officer for login information

X

You must submit a signed copy of this form with Your Offer. In accordance with the Solicitation the undersigned agrees, if this offer is accepted within one hundred and eighty (180) calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule. (See Section L - Instructions, Conditions, and Notices to Offerors)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See " Section L - Instructions, Conditions, and Notices to Offerors)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for Offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

E-mail Address

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Invoicing Instructions" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See Section L - Instructions, Conditions, and Notices to Offerors)

AWARD (To be completed by the State)

MAXIMUM CONTRACT PERIOD:

PAGE TWO

End of PAGE TWO

IMPORTANT NOTICE: Admin amends this Solicitation with Amendment #2.

This Amendment #2 includes and is limited to two issues: one (1) scrivener’s edit and one (1) clarification note. Prospective offerors should review the edit and note when preparing their on-line offers. The single document change and the clarification note follow.

A. SCEIS Solicitation. Contract – Order of Precedence – Integration. Subsection (c) The number 4 is deleted and replaced with the number 3. Documents (1) through (4) (3) Contract - Order of Precedence – Integration

(a) Contract. Any contract resulting from this solicitation shall consist of (1) Parts 1 and 2 of the Uniform Contract Format as described in the Table of Contents on the Cover Page; (2) any attachments identified as contract documents in Section J.1; and (3) any purchase order(s).

(b) Precedence. Except as follows, documents (1) and (2) in subsection (a) above shall be read to be consistent and complementary: (1) Notwithstanding any other term of this contract, Part 2 shall be given full effect prior to the application of any other term in the contract, and to the extent of any remaining inconsistency or conflict, the terms in Part 2 take precedence over any similar terms in the contract. Within Part 2, Sections I.1 and I.2 shall be given full effect prior to the application of Sections I.3 and I.4, and to the extent of any inconsistency, Sections I.1 and I.2 take precedence over Sections I.3 and I.4.. (2) Documents (1) and (2) in subsection (a) above shall apply notwithstanding any additional or different terms and conditions in any other document, including without limitation, (i) a purchase order or other instrument submitted by the State after award, (ii) any invoice or other document submitted by Contractor, or (iii) any Commercial Supplier Agreement. Except as otherwise allowed by Part 2, the terms and conditions of all such documents shall be void and of no effect.

(c) Integration. Documents (1) through (4) (3) in subsection (a) above constitute the entire agreement between the parties and supersede all other prior or contemporaneous agreements, representations, or discussions, whether oral or written.

(d) Unauthorized Documents. No contract, license, or other agreement containing contractual terms and conditions will be signed by any Using Governmental Unit. Any document signed or otherwise agreed to by persons other than the Procurement Officer shall be void and of no effect.

B. Clarification Note Attachment I.4 –Negotiated Terms and Conditions Term of Contract - Option to Renew (MODIFIED):

The Maximum Contract Period refers to the period from the Effective Date (the first day of the contract) followed by the Offeror commencing migration and implementation services for the State, through the Commencement Date (the agreed date that will occur after the State accepts in writing that the migration and implementation period has ended and service delivery under the SCEIS modernization solution will begin) for an initial five (5) year period, and then through the end of the five (5) one (1) year renewal option periods. With the assumption that migration and implementation services will require approximately two (2) years of work, the State expects and plans a twelve (12) year Maximum Contract Period.

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