Ex. 3.3.xlsx

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SCEIS MODERNIZATION: S/4HANA
Solicitation number
5400026039
Issued by
Richland County, South Carolina

About this file

This document is Exhibit 3.3 (Reports) for the SCEIS Modernization solicitation (Solicitation No. 5400026039) and outlines the reporting requirements and deliverables that the Service Provider must supply to the Administration (Admin). The exhibit specifies a comprehensive suite of reports across multiple functional categories including Infrastructure and Software, Change Management, Disaster Recovery, Incident Management, Problems and Root Cause Analysis, Service Requests, Service Level Agreements (SLAs), Access Control, Administration, Infrastructure Services, Platform Services, Application Services, and Information Security. Reports are organized by Report ID, Report Name, description of content, milestone deliverable dates, frequency of delivery (ranging from daily to annual), intended recipients, report location (SCEIS Portal), report generation tools, and designation as new or existing reports. The frequency of reports varies significantly, with some requiring daily or on-demand delivery (such as backup reports and change management reports), while others are delivered monthly, quarterly, or annually. All reports are to be published on the SCEIS Portal and distributed to Admin personnel.

The document does not contain pricing information, set-asides, incumbent details, or funding source specifications. Instead, it functions as a technical specification document that establishes the baseline reporting expectations and operational metrics that the Service Provider must track and deliver throughout the contract term. The report generator tools for most reports are listed as "TBD" (to be determined), indicating that specific tools will be identified during contract negotiation or through the Service Management Manual (SMM). Key reporting areas include asset inventory and configuration management, change control and approval processes, disaster recovery testing and readiness, incident and problem management metrics, service request handling, SLA compliance monitoring, security incident tracking, and performance monitoring across infrastructure, platform, and application services.

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Title Page

SCEIS Modernization

Exhibit 3.3
Reports
Solicitation No. 5400026039

Overview Overview

This Exhibit contains a summary description of the format, content, and frequency of key reports required by Admin. NOTE: The reports listed under the following Report Categories apply to all Service Components: Scorecard; Finance; CMDB/Software Reports; SLAs; and, Strategic.

Column NameColumn Description
Contract ReferenceContract artifact reference, if applicable
Report CategoryFunctional Category
Report IDIdentification title of the report, if applicable
Report NameName of report
DescriptionShort description of the report and report content
Milestone Deliverable Date (if other than Commencement)The milestone deliverable date for each report
FrequencyHow often the report is distributed.
RecipientFor whom report is created.
Report LocationWhere the report is published (i.e., Portal, etc.…)
Report Generator ToolTool from which the Service Provider creates the report
New or Existing ReportIf the report is currently provided by the Existing or being requested New
Report Data and CreationEach column indicates which Service Provider provides the data for the report and which Service Provider creates the report.

&"Arial,Regular"Exhibit 3.3 (Reports)

Solicitation No. 5400026039 Page &P of &N

Reports

Contract ReferenceReport CategoryReport IDReport NameDescriptionMilestone Deliverable Date (if other than Commencement)FrequencyRecipientReport
LocationReport Generator ToolExisting or

New

infrastructure and Software
2.1CMDBOPS-E&S01Asset inventory Summary ReportsProvide integrated Asset Inventory reports in a format agreed with Admin at various aggregated levels (e.g., subscription, application, resource group, resource type) that, at a minimum, includes:
Full list of services provided to Admin including key supporting infrastructure and application components (network, compute, devices, modules, applications). Data for each to include name, unique Configuration Item (CI) or Public Cloud reference, description, classification attributes to categorize, deployment date, version, and other asset attributes needed to discern the type of resource and Services that are supported by the asset.MonthlyAdminSCEIS PortalTBDNew
2.1CMDBOPS-E&S02Asset InventoryProduce reports out of the CMDB to inform Admin on the configuration items covered by the Services and supporting infrastructure.MonthlyAdminSCEIS PortalTBDNew
2.13rd Party ContractsOPS-E&S03Third Party Maintenance Contract Renewal Report
(30/60/90 day)Notify Admin in advance about Service Provider-managed Third Party maintenance contracts (infrastructure and software) that are about to expire.MonthlyAdminSCEIS PortalTBDNew
2.1.3End of LifeOPS-E&S04Infrastructure & Software End of LifeOn a quarterly basis provide Admin with a report showing a 24 month projection of infrastructure and software that is approaching, or has reached, end of lifeQuarterlyAdminSCEIS PortalTBDNew
2.1UpgradesOPS-E&S05infrastructure & Software Upcoming Upgrade ReportAt least 90 days in advance or at Admin's request, give written notice to Admin of all upgrades and Software changes that are planned to occur in the following quarter. The Parties will mutually agree in writing on the timing for the implementation of upgrades.MonthlyAdminSCEIS PortalTBDNew
Change Management
2.1Change ManagementOPS-CHG01SCEIS Change ReportReport all Open and Closed changes including but not limited to: normal changes, high risk, past due, three month look ahead. Includes at a minimum a breakdown of metrics by type, category, priority, effected Service or Business Owner, and success/failure.

Provide integrated CAB reports containing all changes (both digitally and traditionally managed) that, at a minimum, includes per the SMM:

- Type (e.g., normal, standard, expedited)

- Status (e.g., submitted, active, implemented, failed)

- Change Advisory Board method used for review and approval (e.g., Admin digital CAB, Admin traditional CAB meeting, etc.)

- Provide statistical reporting on change activity to Admin as requested.

Daily/ MonthlyAdminSCEIS PortalAdmin ServiceNowNew
2.1Change ManagementOPS-CHG02CAB ReportProposed changes undergoing CAB review, including but not limited to:

• Post-implementation review for any emergency and failed changes with recommended future mitigation steps

• Analysis of changes that incurred issues or Incidents associated with them

• Recommendations to improve CAB processQuarterlyAdminSCEIS PortalAdmin ServiceNowNew
2.1Change ManagementOPS-CHG03Scheduled Mainenance ReportsReport of specific planned maintenance activities (including upgrades), and successfully implemented changes, Systems impacted, driver for change, duration, related Incidents or ProblemsMonthlyAdminSCEIS PortalAdmin ServiceNowNew
2.1Change ManagementOPS-CHG04Change Management Migration ReportReport listing all application code changes that have been migratedMonthlyAdminSCEIS PortalAdmin ServiceNowNew
Disaster Recovery
2.1IT Service Continuity ManagementOPS-DR01Application DR Recovery Time Objective (RTO) and Recovery Point Objective (RPO)List of Services/Systems/Applications required for DR by enterprise supporting (e.g., SIEM, SOC), as agreed with Admin. Source of RTO data is the CMDB.MonthlyAdminSCEIS PortalTBDNew
2.1IT Service Continuity ManagementOPS-DR02DR Test ResultsWithin thirty (30) days of each test, at a minimum, these reports should include: results achieved, comparison of the results to the measures and goals identified in the respective DR test plan, report on the feedback from Authorized Users as to the adequacy of continuity for their respective areas, a plan and a schedule to remedy any gaps revealed during testing.Within 30 days after each DR testAdminSCEIS PortalTBDNew
2.1IT Service Continuity ManagementOPS-DR03DR Test ScheduleList of all the DR tests scheduled or planned for the upcoming year that clearly documents and demonstrates, in the event of a loss of the Service Provider’s ability to provide the Services, the Service Provider’s plan and capability to restore those Systems identified as necessary to Admin Customer’s ability to conduct its business on Critical Applications. Service Provider will provide the plan in accordance with IT Service Continuity Management Section of Exhibit 2.1 (SCEIS Modernization Services SOW)AnnualAdminSCEIS PortalTBDNew
Incident (excludes Security Incidents)
2.1IncidentOPS-INC01Executive Operations Review ReportExecutive overview of monthly statistics for IncidentsMonthlyAdminSCEIS PortalAdmin ServiceNowNew
2.1, 3.1IncidentOPS-INC02Monthly Incident Management ReportReport showing: number of Incidents opened, closed and carried over during the month, grouped by severity, service, consumer / functional domain or group, classification or other criteria as appropriate. List of Incidents, short description, reference number, and a shortcut to detailed description. Detailed description, including timing of activities. Links to Problems and Known Errors. Trend analysis of the Incidents reported during the thirteen (13) most recent months. Calculate metrics and provide monthly reports to Admin, which include:

The number of Incidents.

The duration of open Incident (average and quantities by age).

Number and percentage of Incidents Resolved upon first contact.

Trending metrics in terms of MTTRS (mean time to restore service) by category, priority and by service or SLA.

Number and percentage of Incidents (by category, priority, service and SLA) that were handled within the SLA targets.

Number and percentage of Incidents (by category, priority, service and SLA) reoccurring.

Number and percentage of Incidents that have resulted in the creation of problem records.

Number and percentage of Incidents escalated by organization, category, priority and Service.

Analysis of Incident and Service Request trends with recommendations to reduce Incidents and streamline the Service Request activities.MonthlyAdminSCEIS PortalAdmin ServiceNowNew
2.1, 3.1IncidentOPS-INC03Incident Analysis and Recommendations ReportAnalysis of Incident trends with recommendations to reduce Incidents and streamline Incident activities.QuarterlyAdminSCEIS PortalTBDNew
2.1IncidentOPS-INC04Event Management ReportProvides statistics, lists and charts illustrating the Events collected in the Service Provider supported environment including the number of, source, destination and type of event.

Provides reports on Incidents and Problems initiated by the Service Provider Event Management system with trends over the past 13 months.

Number of events per CIs.

Number of occasions when an event is collected and can’t be matched with a CI Summary and details of events which resulted in an automated correction made to remediate errors.

Summary and details of events which resulted in an automated initiation of an Incident ticket.MonthlyAdminSCEIS PortalTBDNew
Projects
2.1ProjectsOPS-PROJ01Project Summary StatusProject list including custom and standard project requests, solutions, approved and active projects, completed projects.WeeklyAdminSCEIS PortalTBDNew
2.1ProjectsOPS-PROJ02Active Projects Status ReportStatus report will include, at a minimum, the following: (a) any variances to the schedule set forth in the applicable RFS Proposal; (b) if the Project is behind schedule, a recovery plan that describes the actions that Service Provider will undertake in order to return to such schedule; (c) Deliverables and other Work Product that have been created, developed, and/or completed, in whole or in part, pursuant to the RFS Proposal or otherwise as part of the Project and the status of each such Deliverable and other Work Product; (d) variances, if any, to the specifications of the Project; (e) any Charges incurred to date, including infrastructure, software, labor and any other charges associated with the performance of the Project and execution of the RFS Proposal, to the extent that such charges are relevant to Admin's payment obligations; (f) an identification of any potential known or reasonably anticipated risks regarding the Project (such as potential disruptions to Admin or Consumer operations), and the actions that would need to be taken in order to mitigate and/or eliminate such risks; (g) any relevant issues identified by either Party since the previous report; and (h) report on system, accessibility, and User Acceptance Test (UAT) results.WeeklyAdminSCEIS PortalTBDNew
Problems / RCA
2.1. 3.1Problems / RCAOPS-RCA01Problem Management ReportPercentage and number of Problems in total and grouped by category, priority, severity, status, Customer, system/component or other criteria as appropriate. Report to include:

Statistics on total numbers of Problems.

Logged (by requestor, site, category, summary, detail) Outstanding (by assigned group, assigned manager, assigned owner, category, site, status, summary, detail, aging timeframe) Completed (by assigned group, assigned manager, assigned owner, category, site, status, summary, detail, resolution timeframe, within target timeframe, outside of target timeframe).

Repeat Problems.

Problem trends and analysis.

MonthlyAdminSCEIS PortalAdmin ServiceNowNew
Service Requests
2.1. 3.1Service RequestsOPS-REQ01Monthly Service Request ReportReport showing: number of Requests opened, closed and carried over during the month, grouped by severity, service, Consumer, classification or other criteria as appropriate. List of Requests, short description, reference number, and a shortcut to detailed description. Trend analysis of the Requests reported during the thirteen (13) most recent months. Calculate metrics and provide monthly reports to Admin, which include:

The number of Requests.

The duration of open Request (average and quantities by age).

Number and percentage of Requests Resolved upon first contact.

Number and percentage of Requests (by category, priority, service and SLA).

Number and percentage of Requests (by category, priority, service and SLA) reoccurring.

Number and percentage of Requests escalated by organization, category, priority and Service.MonthlyAdminSCEIS PortalAdmin ServiceNowNew
2.1, 3.1Service RequestsOPS-REQ02Service Request Analysis and Recommendations ReportAnalysis of Service Request trends with recommendations to improve and streamline the Service Request activities.QuarterlyAdminSCEIS PortalTBDNew
SLAs
Exhibit 3SLAsOPS-SLA01Individual Monthly Reports for Critical Service LevelsEnterprise compliance service performance reporting for Critical Service LevelsMonthlyAdminSCEIS PortalTBDNew
Exhibit 3SLAsOPS-SLA02Individual Monthly Reports for Key Service LevelsEnterprise compliance service performance reporting for Key Service LevelsMonthlyAdminSCEIS PortalTBDNew
Exhibit 3SLAsOPS-SLA03Various reports and data required to validate SLAsDetailed element-level data to enable Admin to validate SLA performanceMonthlyAdminSCEIS PortalTBDNew
Access
2.1AccessOPS-ACCESS01Tool Access Review ReportList of who has access to each tool managed by the Service Provider and last use of that access. These tools may include the SCEIS Portal, SIEM, SOAR, SCEIS Portal, etc. will the full list agreed to and maintained by Service Provider in the SMM.MonthlyAdminSCEIS PortalTBDNew
Administration
1.3AdministrationOPS-ADMIN01Service Management Manual Status Updates and ReviewList of the SMM document status, including those complete, in review, and coming up for review.QuarterlyAdminEmailExcelNew
3.5AdministrationOPS-ADMIN02Customer Satisfaction Survey ReportOutput from external Survey that is completed annually.AnnualAdminSCEIS PortalPowerPointNew
3.5AdministrationOPS-ADMIN03Customer Satisfaction Improvement PlanImprovement Plan created in response to Annual Customer Satisfaction Survey, with monthly reports on progress toward planQuarterlyAdminSCEIS PortalWordNew
4.0AdministrationOPS-ADMIN05Resource Unit InvoiceProvide enterprise level invoice by Service Category and Resource Units showing Base Charges, Quantity x Rate, ARC and RRC amounts if applicable, other changes and credits, total amount due for the current month, amount carried forward from disputes, and total outstanding.MonthlyAdminSCEIS Portal in a downloadable formatExcelNew
3.0AdministrationOPS-ADMIN06Service Level Credit and Earnback ReportTracks all SLA credits and any prior period adjustments to credits in the appropriate month of service. Indicates whether and what portion of a credit in each SLA performance measure has lost earn back and what portion remains eligible for earn back.MonthlyAdminSCEIS Portal in a downloadable formatExcelNew
Functional - Infrastructure Services
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE01Virtual Network ReportDiagrams of virtual network flows in the environment by customer. Provide Public Cloud virtual network reporting (e.g., VPC/VNET, “Subnet In Use”, port mapping, Internet Usage).QuarterlyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE02Server Performance Standard Monitoring Point ReportThreshold exceeded reporting based on standard monitor’s i.e. Server CPU utilization thresh hold exceeded trending by server… by AdminI/O wait (peak/average).
MonthlyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE03All Backups 5 Weeks by Server-ClientVisual/graphical/graphical representation for success/failure of 5 weeks of backups.Daily/On DemandAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE04Graphical - 5 WeeksVisual/graphical representation for success/failure of 5 weeks of backups.DailyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE05Graphical - 60 DaysVisual/graphical representation for success/failure of 60 days of backups.DailyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE06Graphical - 7 DaysVisual/graphical representation for success/failure of 7 days of backups.DailyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE07Last Good BackupBy server/instance list of last known good backup.DailyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE08Tabular Report - 7 DaysTabular/excel report for success/failure of 7 days of backups.Daily/On DemandAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE09Promoted Error Report (Filtered)List of files that were skipped by backup process due to errors.DailyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE10DB Backup Schedule ReportList of Database backup schedule.MonthlyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE11Schedules, Retention & Targets (SRT) ReportList of backup schedule with target information.Monthly/On DemandAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE12Monthly Backup ReportList of backups that were performed for the month with SLA designation.MonthlyAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE13Success Failure Graphical – Report CardVisual/graphical representation for success/failure of 5 weeks of backupsDaily/
On DemandAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE14Success Failure Tabular – Backup All ClientsTabular/Excel report for success/failure of backupsDaily/
On DemandAdminSCEIS PortalTBDNew
2.1Functional - Infrastructure ServicesOPS-INFRASTRUCTURE15Schedules, Retentions and Targets (SRT)List of agencies backup schedule with target informationDaily/
On DemandAdminSCEIS PortalTBDNew
Functional - Platform Services
2.1Functional - Platform ServicesOPS-PLAT01TBDTBDMonthlyAdminSCEIS PortalTBDNew
2.1Functional - Platform ServicesOPS-PLAT02TBDTBDMonthlyAdminSCEIS PortalTBDNew
2.1Functional - Platform ServicesOPS-PLAT03TBDTBDMonthlyAdminSCEIS PortalTBDNew
Functional - Application Services
2.1Functional - Application ServicesOPS-APP01Application Monitoring ReportAll Applications associated with Exhibit 1 service tier matrix Application monitoring and as identified by Admin.MonthlyAdminSCEIS PortalTBDNew
2.1Functional - Application ServicesOPS-APP02ERP PerformanceReport of average and peak number of concurrent users by application.MonthlyAdminSCEIS PortalTBDNew
2.1Functional - Application ServicesOPS-APP03Standard Query PerformanceReport of query and reporting performance that includes average speeds, number of transactions, by request typeMonthlyAdminSCEIS PortalTBDNew
Information Security
2.1Information SecurityOPS-SEC01Monthly Security Incident ReportsList of Security Incidents and their statusMonthlyAdminSCEIS PortalTBDNew
2.1Information SecurityOPS-SEC02Security Initiative ReportsCurrent status reports of any security initiatives. Criteria dependent on the initiativeMonthlyAdminSCEIS PortalTBDNew
2.1Information SecurityOPS-SEC03Security Background Check for Service Provider PersonnelReport on the completion of all new and renewed personnel that have completed the screening and compliance background checksMonthlyAdminSCEIS PortalTBDNew
2.1Information SecurityOPS-SEC04Security Training for Service Provider PersonnelReport on the completion of all personnel Security training, as define in the SMM.MonthlyAdminSCEIS PortalTBDNew
2.1Information SecurityOPS-SEC05Secure Configuration Compliance ReportReport on vulnerability scan analysis based on scans and analysis of approved Information Security Configuration Controls (ISCC). This report, at a minimum, is to contain vulnerability scan information, analysis results, actions taken and status, remaining open items with schedule to close, and items with approved Admin Information Security exceptions.MonthlyAdminSCEIS PortalTBDNew
2.1Information SecurityOPS-SEC06Security Tool Compliance ReportReport that includes active asset configuration items targeted to provide SIEM logs, asset configuration items that are actively providing SIEM logs, asset configuration items with approved SIEM exceptions, and open actions with the associated service management ticket demonstrating work activities to resolve the open action. Report includes the listing of items above, and percent of the environment configuration items actively reporting to the SIEM, percent of the environment with approved SIEM exceptions, percent of the environment with open actions, and other scenarios that make up 100% of the environment.MonthlyAdminSCEIS PortalTBDNew
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3
2.1.3

&"Arial,Regular"Exhibit 3.3 (Reports)

Solicitation No. 5400026039 Page &P of &N image1.png

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