Salt Lake City Request for Proposals SLCI26058 - Holiday Lighting and Decoration Services

Salt Lake City Corporation is soliciting proposals for holiday lighting and decoration services through Request for Proposals SLCI26058, with a deadline of March 25, 2026. The City seeks qualified contractors to provide comprehensive professional services including design and concept development, installation, maintenance, removal, storage, and related support for holiday season displays and City-approved special events throughout the year. Required deliverables encompass seasonal decorations for Christmas and holidays, spring, summer, and fall themes, civic celebrations, festivals, parades, and community events in designated public areas across Salt Lake City. The contractor must develop creative design concepts with renderings for City approval, ensure all materials comply with applicable safety and electrical standards, provide ongoing maintenance with personnel available on weekends, respond to service calls within 24 to 48 hours, and complete removal by City-provided deadlines. Qualified contractors must demonstrate business registration with the State of Utah, maintain commercial-grade weather-resistant materials, comply with OSHA standards, possess required licenses and permits, and ensure staff training in electrical and aerial lift work. The evaluation process consists of three stages: responsiveness review, technical and policy criteria assessment, and cost evaluation, with proposals requiring a minimum score of 70 percent of technical points (367.5 of 525 possible points) to advance to cost consideration. Technical criteria weighted between 10 and 25 percent address firm experience and qualifications, subcontracting plans, relevant project experience, special skills, detailed work plans, and proposed service approach, while policy criteria accounting for 5 percent total evaluate sustainability, disadvantaged business enterprise participation, apprenticeships, and local small business involvement. Cost evaluation allocates 225 of 750 total possible points, with the lowest-priced proposal receiving full cost points and remaining proposals receiving proportional points based on their cost ratio to the lowest bid.

The resulting contract will be awarded to multiple offerors meeting minimum technical score thresholds, with the contract term of five years commencing upon recordation with potential extension for an additional four months by mutual written amendment. All proposed pricing must be guaranteed firm for two years, with any adjustments requiring thirty days' notice and supporting documentation, and must include materials, supervision, labor, insurance, transportation, delivery, fuel, and all associated costs with no additional charges permitted. The City is non-exclusive in its contracting, reserves the right to procure services from other sources during the contract term, and remains subject to City Council appropriation and Utah law limitations. Contractors must maintain insurance coverage throughout the contract term and for three years following work completion, including workers' compensation, commercial general liability of $1,000,000 per occurrence, and commercial automobile liability of $1,000,000 per occurrence, with the City listed as additional insured. Proposals must be submitted electronically through the Utah Public Procurement Place (U3P) with no late submissions accepted, and contractors may claim confidentiality protection for trade secrets and commercial financial information in accordance with Utah Code provisions. While no specific budget range is disclosed in the procurement documents, the comprehensive scope encompassing design, materials, labor, maintenance, and removal services across multiple City locations throughout a five-year contract term indicates a substantial procurement value.