5-Attachment 2-Scope of Work.docx
DOCX document 21 KB Posted
- Attached to
- Salt Lake City Request for Proposals SLCI26058 - Holiday Lighting and Decoration Services
- Solicitation number
- SLCI26058
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This Scope of Work document outlines the holiday lighting and decoration services required by Salt Lake City Corporation in Utah under Request for Proposals SLCI26058. The awarded contractor must provide comprehensive services including design and concept development, installation, maintenance, and removal of seasonal decorations and lights at city-designated locations. Services encompass Christmas and holiday season displays, seasonal decorations for spring, summer, and fall, civic celebrations and festivals, parades, community events, and any other city-approved decorative or lighting needs. The contractor is responsible for developing creative design concepts with renderings for city review and approval, identifying installation locations and materials requirements, and coordinating with city staff to finalize plans. Installation must occur at approved sites using commercial-grade, weather-resistant materials that comply with all applicable city safety, electrical, and building standards. The contractor must be capable of working during non-standard hours as needed.
The contractor shall provide ongoing maintenance services throughout the activation period, including bulb replacement and repair of outages or failures within two days of notification, with personnel available including weekends. The contractor must respond to city representatives within 24 to 48 hours of service calls and provide repair and replacement services for any damage caused by vandalism, weather, or other causes. All equipment, hardware, lighting, and decorative materials are the contractor's responsibility unless otherwise specified. The contractor must comply with OSHA standards and industry best practices, implement traffic control plans as needed, and ensure proper training of staff performing electrical or aerial lift work. The contractor is responsible for removing all lighting and decor by city-provided deadlines. The city representative will verify installation completion and proper functioning of all lights and decorations prior to project activation.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-SLCI26058 RFP Doc.docx | DOCX document | |
| 3-Attachment 4 - Score Sheet.xlsx | XLSX spreadsheet | |
| 6-Attachment 1-Sample Agreement.docx | DOCX document | |
| 1-Confidential+and+Proprietary+Info+Declaration+Form.pdf | ||
| 2-Attachment 3 Cost Sheet.xlsx | XLSX spreadsheet |
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Text version
ATTACHMENT 2
SCOPE OF WORK
HOLIDAY LIGHTING AND DECORATION SERVICES
Scope of Services The awarded offeror is responsible for installing, maintaining, and removing all seasonal decorations and lights to the approved designated location (s). After installation, the City Representative will verify that all work is complete and that the lights and the decor are working properly.
A. Design and Concept Development
a. Develop creative design concepts for holiday lighting, seasonal décor, and event displays.
b. Provide recommendations tailored to specific event objectives, sites, and community needs.
c. Submit design renderings or examples for City review and approval.
d. Identify installation locations, materials, and electrical needs.
e. Coordination with City staff to refine concepts and finalize plans.
B. Installation
a. Install approved lighting, decorations, and displays at designated sites.
b. Ensure all materials are commercial grade and appropriate for outdoor conditions.
c. Installations must be secure, weather-resistant, and safe for public spaces, and must comply with all applicable City safety, electrical, and building standards.
e. Ability to work during non-standard hours as needed.
C. Maintenance
a. Provide ongoing maintenance for décor and lighting displays during activation period.
b. Replace bulbs, repair outages, and correct failures within two days. The Offeror must have personnel available to guarantee service during those hours, including weekends, for the repair or replacement of damaged lights or decorations. The Offeror must respond to designated City representative within 24-48 hours of the call.
c. The Offeror shall provide maintenance services, including repair and replacement, for any reason, including but not limited to damage caused by vandalism, weather, or other acts of God occurring during the event.
D. Removal Remove all lighting, décor, and display elements by the deadline provided by the city.
E. Equipment & Materials
a. Provision of all equipment, hardware, lighting, and decor unless otherwise specified
b. Use of commercial-grade, energy-efficient lighting and durable materials suitable for outdoor conditions.
F. Safety & Compliance
a. Compliance with OSHA standards, City regulations, and industry best practices.
b. Implementation of traffic control plans, as needed.
c. Proper training of staff performing electrical or aerial lift work
G. Event Types Covered The Contractor shall support the following event categories:
a. Christmas & Holiday Season
b. Seasonal décor (Spring, Summer, Fall)
c. Civic celebrations and festivals
d. Parades, community events, and special gatherings
e. Any other city‑approved decorative or lighting needs
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