Salt Lake City Request for Proposals SLCi26006 - Insurance Broker Services

Salt Lake City Corporation is conducting a competitive Request for Proposals (RFP No. SLCI26006) to procure comprehensive insurance broker services for the city, excluding the Department of Airports. The solicitation seeks a qualified broker to manage the city's risk management and insurance needs across multiple domains, including property, liability, workers' compensation, cyber liability, and employee benefits. Required services include securing competitive insurance coverage, providing ongoing consultation, supporting claims management, ensuring regulatory compliance, and offering strategic guidance on insurance programs. Proposing firms must have a minimum of five years of experience providing brokerage services to a municipal government agency of similar size. The evaluation process will be comprehensive, with 1,000 possible points distributed across technical (575 points), interview (175 points), and cost (250 points) categories. Proposals must be submitted electronically through the Utah Public Procurement Place (U3P) website by November 6, 2025, with the city anticipating a five-year initial contract term.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The solicitation allows the selected broker to receive commissions on new coverage lines, with an exception for the Public Employees Health Program (PEHP). The contract includes provisions for potential price adjustments limited to 3% or the Producers Price Index after the first two years. While a specific budget range is not explicitly stated, the cost proposal form requires detailed pricing for annual broker fees, including potential costs for Workday system integration and other services. The broker will be expected to support a diverse range of insurance products, including health and dental benefits, optional life insurance, disability coverage, and voluntary benefits such as pet insurance, legal services, and identity theft protection. Salt Lake City Corporation intends to award a single contract to the most responsive and responsible offeror with the highest overall score, with the potential for a four-month contract extension.