Salt Lake City Request for Bid SLCI27033 - Transmission Replace and Repair

Salt Lake City Corporation is requesting bids for transmission replacement and repair services for City vehicles under RFB SLCI27033, with bids due October 8, 2026. This is a non-exclusive, as-needed services contract with a five-year term awarded to the lowest responsive and responsible bidder.

The scope covers remanufactured transmission removal, installation, diagnostics, and inspection for automobiles and light trucks of varying makes and models. The contractor must provide vehicle pickup and return from City facilities with 48-hour turnaround for routine requests and 24-hour turnaround for emergencies. All parts must be OEM parts installed per OEM specifications. The contractor warrants a minimum one-year or twelve-thousand-mile warranty on all remanufactured transmissions and services. Returned vehicles must be in equal to or cleaner condition than received and operationally tested by the City prior to final acceptance.

The cost sheet requires bidders to submit all-inclusive pricing for seven specified vehicles (2025 Ford Explorer, 2019 Ford F-150 Supercrew, 2026 Ford F-250, 2023 Dodge Durango, 2019 Chevrolet Colorado, 2026 Chevrolet Silverado, and 2025 Toyota Tacoma) plus a discount percentage applicable to all other transmission replacements. Pricing must cover materials, labor, fluids, tools, equipment, supervision, transportation, delivery, and fuel. Pricing is guaranteed firm for the initial contract year; price adjustments require at least thirty days' notice and supporting market analysis.

The contractor must register with Bonfire (Utah's electronic bid submission platform), the Utah Department of Commerce, Sam.gov, and E-Verify prior to contract execution. Required insurance includes workers' compensation, commercial general liability ($1 million per occurrence minimum), commercial automobile liability ($1 million combined single limit), garage keeper's liability ($100,000), and pollution liability ($1 million), with Salt Lake City named as additional insured. All bids must be submitted electronically through Bonfire with no late submissions accepted. Bidders may file a Confidential and Proprietary Information Declaration to protect trade secrets under Utah's Government Records Access and Management Act, though protection is not guaranteed.