RFP - Whittier Elementary HVAC Electrification - Ground Source Heat Exchanger
Closed State & local contract opportunity Posted
- Solicitation number
- TB2637-WGL
- State
- Utah
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 910 Building Maintenance, Installation And Repair Services
- 90977 Special Construction: Observatory, Security, Special Rooms, Etc.
- 91450 Heating, Ventilating And Air Conditioning (Hvac)
- 83079 Tanks And Cylinders (Not Otherwise Classified)
- 69059 Power Plants (Hydro, Marine, Petrol, Solar, Steam, Wind, Thermal)
- 96296 Well Services (Including Oil, Gas, And Water): Drilling, Plugging, Consulting, Maintenance, Repair, Etc.
- 91036 Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
- 91140 C.i.p., Land Surveying Services
- 03106 Air Conditioning And Heating: Central Units, And Parts And Accessories Not Individually Itemized
- UNSPSC codes
- 24111815 Steam condensate tank
- 72000000 Building and Facility Construction and Maintenance Services
- 72151200 Heating and cooling and air conditioning HVAC construction and maintenance services
- 72152802 Geothermal water well drilling service
- 81103305 Geomatics miscellaneous services
- 83101903 District heating
- 72154102 Heat exchanger maintenance or repair service
- 26131502 Geothermal power plants
- 72150000 Specialized trade construction and maintenance services
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The Salt Lake City School District (SLCSD), in partnership with McKinstry, is issuing a Request for Proposals (RFP) for ground source heat exchanger goods and services at Whittier Elementary School located at 1600 S 300 E, Salt Lake City, Utah. The procurement seeks a vendor to install a ground loop bore field outside the building, including all required trades for drilling, earthwork, and ground loop system piping installation, with mechanical work inside the building to be procured separately. Mandatory site walks are scheduled for December 12, 2025, at 1:00 PM and an optional walk on December 22, 2025, at 9:00 AM. Questions are due by December 23, 2025, at 12:00 PM, with answers provided by December 31, 2025. Proposal submissions are due January 7, 2026, at 5:00 PM MST, with an evaluation process using a two-tiered scoring methodology combining qualifications-based (70 points) and pricing-based (30 points) components. Evaluation criteria include vendor qualifications, project team experience, management plan, past performance, and detailed scope narrative, with a minimum 40-point threshold required to advance.
The RFP does not explicitly specify set-aside designations for disadvantaged enterprises, though the prequalification application does include options for diverse business certifications such as minority-owned, woman-owned, and service-disabled veteran-owned businesses. Subcontractors must complete a comprehensive prequalification application, providing detailed company information including safety records, insurance documentation, organizational history, and bonding capacity. While specific budget ranges are not directly stated, vendors must submit detailed pricing proposals including labor rates, subcontractor lists, and schedule estimates. The project is supported by a 2024 bond and aligns with SLCSD's sustainability goals of achieving 100% renewable energy by 2030 and carbon neutrality by 2040. The ground source heat pump system is designed to meet 100% of the building's cooling load and approximately 80% of its heating load, with an estimated construction start in Summer 2026 and a projected Notice of Award in March 2026.
Opportunity text
The Salt Lake City School District (SLCSD), in conjunction with our design-build partner McKinstry, is issuing this Request for Proposals (RFP) seeking a vendor to provide ground source heat exchanger goods and services to be completed at Whittier Elementary School, located at 1600 S 300 E, Salt Lake City, UT 84115. The overall scope of work for the project includes Mechanical retrofit work inside the building as well as the installation of the ground loop bore field outside the building. Subcontractors responding to this RFP should include all required trades for the installation of the ground heat exchanger, including, drilling, earthwork, and installation of the ground loop system piping. All mechanical work inside the building will be priced and selected through a separate RFP. Please refer to the construction documents and project specifications included with this RFP for detailed equipment and material installation requirements. You are instructed to pay special attention to the RFP language regarding the information to be submitted with your proposal and the format of that information. Evaluation of the proposals received will be in accordance with the evaluation criteria contained herein. ALL questions concerning this solicitation MUST be submitted through the Bonfire system. Only answers issued through the Bonfire system or issued via an authorized and properly issued addendum shall be the official position of the SLCSD. Any modification to this procurement effort shall be made by addendum issued by the SLCSD Purchasing Department. Only authorized and properly issued addenda shall constitute the official position of the SLCSD and shall be binding. Anyone submitting a response to this solicitation, with basis in or other communication or information received from sources other than through official addendum, assumes full risk including the possibility of a determination of non-responsiveness and may be rejected at the sole discretion of the SLCSD. Responses submitted in Bonfire are completely secure. NO ONE can see them until after the solicitation deadline. Therefore, you do not have to wait until the last minute to submit; and you may change your submission any time until the solicitation closes. If you have not completed the submission by the deadline, Bonfire will reject your submission. Please plan well.
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