RFP Vactor Services

The City of Detroit Office of Contracting and Procurement (OCP), on behalf of the Construction and Demolition Department, is seeking qualified respondents to provide Vactor drainage cleaning services across various city facilities for a three-year contract term. The procurement involves on-call, as-needed services for removing liquids, soil sediments, and debris from drainage facilities including building drains, parking lot drains, sanitary sewers, storm drains, catch basins, and other water management infrastructure. Respondents must provide at least one fully operational heavy industrial vacuum truck no older than three years, with a 10-cubic yard debris capacity, 8-inch vacuum tube, and a jetting unit rated at 120 GPM at 2,000 PSI. Key qualifications include five years of experience in similar vactor services, five professional references from the past five years, and documented 24/7 emergency response capability. The RFP requires a pre-proposal conference on January 20, 2026, at 12:00 PM via Microsoft Teams, with questions due by January 23, 2026, and proposals due January 30, 2026, at 12:00 PM EST through the EUNA Bonfire portal. Technical proposals will be evaluated on relevant experience and references (45 points), capacity including staffing and equipment (35 points), and pricing (20 points).

The City of Detroit offers equalization credits for certified small businesses and Detroit-based firms, with credits ranging from 2-5% depending on certification type. Eligible vendor certifications include Detroit Based (D-BB), Detroit Resident Business (D-RB), Detroit Headquartered (D-HB), Detroit Based Small Business (D-SB), and Detroit Based Micro Business (D-MB). Joint ventures and mentor ventures are also eligible, with specific requirements for performance and profit sharing. The procurement allows for one or multiple contract awards, with all contract renewals subject to Detroit City Council approval and signature by the Chief Procurement Officer. Successful respondents must complete several post-award requirements, including submitting notarized City of Detroit Consolidated Affidavits, providing a Certificate of Insurance, obtaining City Treasury Clearance, and registering in the System of Awards Management (SAM). While specific award values are not explicitly stated, the RFP indicates that compensation will be based on Owner-approved prices and satisfactory completion of services, with the City reserving the right to withhold payment for unsatisfactory work.