RFP R24-007 Grass Mowing Services

Radford University, an agency of the Commonwealth of Virginia, has issued Request for Proposal (RFP) R24-007 for comprehensive Grass Mowing Services across multiple campus locations. The procurement seeks a contractor to provide all necessary labor, tools, materials, equipment, staff, and supervision to perform weekly grass mowing, edging, weed removal, and debris clearing for the university's main campus, 25 off-campus auxiliary housing properties, SELU Farm, SELU Ropes Course, and additional specified properties. The scope of work includes approximately 30 annual mowings for most areas, with specialized frequencies for riverbanks, retention ponds, and specific campus zones. Contractors must provide detailed pricing per mowing location, demonstrate equipment and personnel qualifications, and outline their operational approach. Key evaluation criteria will include service quality, methodology, cost, and contractor capabilities. The RFP timeline includes an optional pre-proposal site visit and conference held on October 17, 2024, with proposals due by November 18, 2024 at 3:00 PM. The initial contract term is one year, with potential for four additional one-year renewal options.

Radford University strongly encourages participation from Small, Women-owned, and Minority-owned (SWaM) businesses and requires offerors to describe their plans for utilizing SWaM subcontractors if awarded the contract. The procurement allows for cooperative purchasing, enabling other public bodies, health, or educational institutions to potentially access the resulting contract. While no specific set-aside percentages are mandated, the university will evaluate proposals with consideration for SWaM participation. The historical annual spend for these services is approximately $100,000, providing insight into the potential contract value. The RFP does not specify an incumbent vendor and appears open to all qualified contractors who can meet the technical and operational requirements. The university will potentially award to multiple offerors based on their qualifications, proposed pricing, service approach, and ability to meet the comprehensive mowing and maintenance specifications across the various campus locations.