RFP - Nursing Services

The Salt Lake City School District is issuing a Request for Proposals (RFP WK2664-NS) seeking qualified nursing agencies to provide licensed registered nurses (RNs) to deliver healthcare services to students with complex medical needs within the district. The procurement seeks vendors capable of supplying three to five full-time nurses and possibly one part-time nurse to serve approximately six primary students ranging from ages 3 to 22 years, with potential for additional students across all district schools. Students' healthcare needs include management of tracheostomies with or without ventilator dependence, gastrointestinal feeding tubes, ostomies, seizure management with rescue medications, insulin-dependent diabetes, port-a-cath/IV care, and medication administration, with nursing staff present during school hours and available to ride district transportation as needed. Mandatory vendor qualifications include a minimum of five years of nurse staffing services experience, physical office space and supervisory staff located in Utah, nursing staff residing within 50 miles of Salt Lake City, current medical malpractice insurance, CMS-recognized accreditation or proof of state survey and Medicare/Medicaid certification, proper Utah business licensing, Medicaid documentation compliance, and submission of at least three references from similarly-sized school districts. The evaluation process allocates 1,000 total points across technical evaluation (700 points, 70%) and price evaluation (300 points, 30%), with proposals evaluated on vendor experience with schools and pediatric patients, supervisory qualifications, hiring practices, capacity to serve multiple students, backup staffing plans, and hourly rates for RN and LPN positions. Proposals must be submitted electronically through the Bonfire system by May 22, 2026, with all questions submitted through the same platform during the designated Q&A period, oral presentations anticipated for the last week of May or first week of June, and proposals remaining valid for a minimum of 140 calendar days following the due date. The contract term is five years with potential price adjustments available annually with 30 days' notice if supported by documented justification, with pricing guaranteed for a one-year period.

No specific set-aside designations or restrictions limiting organizational types are identified in the solicitation documents provided, nor are there any listed incumbent vendors or current contractors specified. The RFP does not identify a specific budget range or award value; however, pricing is based on an estimated 990 hours representing one full school year for evaluation purposes only, with vehicle travel reimbursement at $0.38 per mile. All vendors must comply with Utah Procurement Code (UCA 63G-6a), maintain commercial general liability insurance with minimum limits of one million dollars per occurrence and three million dollars aggregate, carry workers' compensation insurance, and participate in E-Verify for contracts where employees work in Utah. The SLCSD reserves the right to issue either a single award or multiple awards if determined to be in the district's best interest, and does not guarantee minimum purchase quantities under any awarded contract. Standard contract terms include a one-year warranty on nursing services, thirty-day inspection period, thirty-day payment terms following receipt of correct invoices, and the right to terminate for cause with ten days' notice to cure or without cause with thirty days' notice.