ATTACHMENT B SCOPE OF WORK

The intent of this contract is to provide Employee Drug and Alcohol Testing and Sample Collection Services for Salt Lake City School District.

LENGTH OF CONTRACT

The contract resulting from this RFP will be for a period of five (5) years. SLCSD reserves the right to review the contract resulting from this RFP on a regular basis regarding performance and cost and may negotiate price during the term of the contract.

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for two (2) years. Following the guarantee period, any request for price adjustment must be for an equal guarantee period of 2 years and must be made at least 30 days prior to the effective date. Requests for price adjustment must include sufficient documentation supporting the request and demonstrating a logical mathematical link between the current price and the proposed price.

Any adjustment or amendment to the contract will not be effective unless approved by the Purchasing Supervisor.

SLCSD will be given the immediate benefit of any decrease in the market, or allowable discount.

SCOPE OF SERVICES AND REQUIREMENTS

DETAILED SCOPE OF WORK AND ADDITIONAL REQUIREMENTS

The intent of this contract is to provide alcohol and drug testing services in compliance with all federal and state laws. The program will entail testing all employees identified in federal regulations and/or state policies as performing safety sensitive functions and include pre-employment, random, post-accident, reasonable suspicion, return to duty, and follow up testing.

The primary users associated with this contract will be the departments of Human Resource Services (HRS), Transportation, and Child Nutrition.

It is anticipated that the services under this contract will be used significantly. However, there is no guarantee that any specific amount of testing will be required or conducted. Contractor must provide 24 hour/7 days per week on-site collection and testing services districtwide. All services provided under this contract must comply with current applicable federal and state regulations and policies.

A. COLLECTION AND TESTING SERVICES

Vendor must provide a plan showing ability to ensure onsite collection services to the district at SLCSD requested location. The Vendor will not charge for the handling of rejected specimens or those otherwise unfit for testing or services associated with rejected specimens. All travel and expenses are the Vendor’s responsibility. Additionally, the Vendor(s) may review and recommend revisions to the drug and alcohol testing policies and procedures. The following conditions must be addressed in proposals:

1. Controlled Substances Testing

a. The following U.S. Department of Transportation requirements must be met for this contract:

i. Tests shall be conducted using urine split samples with a 30 ml primary sample and a 15 ml split sample. A screening test will be performed on the primary sample and, if positive, a confirmation test will be performed on the primary sample.

ii. A clear and well-documented procedure will be maintained for collection, shipment, and accessioning of urine samples.

iii. A standard U.S. DOT drug testing custody and control form is required for all tests covered by Federal regulations. Vendor may use a non-DOT custody and control form for non-DOT tests.

iv. Collection sites must have all the necessary personnel, materials, equipment, facilities and supervisors to provide for the collection, security, temporary storage, and shipping of urine specimens to a certified drug testing laboratory.

v. Vendor should describe specimen collection site identification and on-site procedures in detail.

vi. Collection site personnel must be trained to carry out this function or be a licensed medical professional or technician provided instruction to carry out this function.

vii. Any other federal or state required process/procedure not specifically noted above

b. At a minimum, the following drug panel testing must be provided. If additional drug panel testing is offered, please note this in your proposal.

i. 5-Panel Drug Test - marijuana, opiates, PCP, cocaine, and amphetamines

ii. 9-Panel Drug Test - marijuana, opiates, PCP, cocaine, amphetamines, methamphetamines, benzodiazepines, barbiturates, and methadone

iii. 10-Panel Drug Test - marijuana, opiates, PCP, cocaine, amphetamines, benzodiazepines, barbiturates, methadone, methaqualone, and propoxyphene.

iv. 12-Panel Drug Test - marijuana, opiates, PCP, cocaine, amphetamines, benzodiazepines, barbiturates, methadone, methaqualone, propoxyphene, ecstasy, and oxycodone

c. The selection of employees for random alcohol and controlled substances testing shall be conducted using a scientifically valid method. Under the selection process used, each employee shall have an equal chance of being tested each time selections are made. It is the intent of the SLCSD that employees designated as holding safety-sensitive positions as a result of being required to have a commercial driver license constitute a separate pool for random testing. Other separate pools may be established either as required by state or federal regulation or at the request of HRS. Vendor shall identify the method used to conduct random selection, including the brand name and title of any computer software used. If the Vendor uses self-designed software, proof of ability to meet federal guidelines in providing random selection must be shown.

d. The SLCSD will provide the contractor with lists of agency contacts who can request tests and receive results. The SLCSD will also provide employee information and regular updates as changes occur. The contractor shall conduct the random selection and contact each agency contact person separately to coordinate scheduling.

e. Random controlled substance testing shall be conducted in accordance with applicable federal regulations. Testing percentages are to conform to current and future federal requirements where applicable. The majority of random testing is DOT which is currently 50% of the pool annually for drugs and 10% of the pool annually for alcohol. Additional testing pools with individual testing rates will be determined by participating agencies.

f. Effective administrative services between the contractor, laboratory and the SLCSD will include the need for the contractor to designate a coordinator to work with the SLCSD as the primary contact for coordination, procedural and billing issues. For employee testing support services the contractor shall provide chain-of-custody and specimen collection materials; and shall advise the SLCSD on establishing, increasing, decreasing, and adjusting collection sites and collection processes.

g. For billing and reporting purposes, individuals will be identified by their district employee identification number, or other approved method designated by the SLCSD. Departments will be identified by an accounting code, also provided by the SLCSD. Report format will include a separate aggregate summary for SLCSD, a department-by-department or district summary for each entity that utilizes the contract, and a running accounting of costs to date. Please attach sample Billing report with your proposal response, including a discussion of the Vendor's ability to customize the reporting format to agency needs.

h. Contractor shall ensure the MRO copy of the custody and control form is transmitted by a secure electronic method to the MRO on the day of collection. A separate account shall be established with the laboratory, so all DOT and non-DOT results are directly reported to the MRO by the laboratory.

i. It will be assumed that all services will be provided by the contractor. Should there be any services that may be subcontracted, these should be specified and the rationale described in narrative. Any subcontracting will require full disclosure to, and approval of, HRS and must not present a conflict of interest for the SLCSD or laboratory. If planning to use subcontractors, a “Subcontracting Plan” must accompany proposal response.

2. Alcohol Testing

a. Evidential Breath Testing (EBT) devices must be operated by a Breath Alcohol Technician (BAT) who has been certified.

b. EBT’s used must be USDOT approved.

c. In accordance with USDOT standards, confirmatory alcohol testing must be accomplished by EBT.

d. A required testing form and/or logbook as prescribed by USDOT must be used.

e. SLCSD employees under the jurisdiction of HRS will only be tested by EBT.

f. The three brands of saliva tests approved by USDOT shall be separately priced see cost proposal form.

g. The contractor will ship saliva test kits to members at the per-test contract price as ordered by the member.

h. This contract does not guaranty that the Vendor is the sole provider of saliva test kits.

i. Any other federal or state required process/procedure not specifically noted above must be followed.

B. LABORATORY SERVICES

Only laboratories certified by the Substance Abuse and Mental Health Services Administration (SAMHSA) of the Department of Health and Human Services (HHS) to perform urine drug testing at the time of proposal submission, will be considered.

1. A laboratory must be certified by HHS/SAMHSA that attests that it has met minimum standards.

Laboratories in the applicant stage on SAMHSA certification are not to be considered as meeting the minimum requirements expressed in the SAMHSA Guidelines. A copy of the laboratory letter of certification from SAMHSA must be included with the proposal.

2. The laboratory must participate in the SAMHSA proficiency testing program. A copy of the lab’s most recent proficiency test results must be included with the proposal.

3. The laboratory must provide evidence that it has a minimum of two years experience as a forensic (vs.

medical) drug testing laboratory.

4. The laboratory shall report test results only to the MRO. Reporting time frames shall include: (1) 24 hours

(one day) from the time of receipt for specimens that screen negative; and (2) 48 hours (two days) from the time of receipt for confirmation testing. Test results shall only be reported to an approved employee of HRS.

Under no circumstances shall the test results be reported to the collector, employee supervisor, or the employee.

5. The laboratory shall provide a certified results report form and a copy of the external chain of custody for each specimen tested at the laboratory in a confidential manner to individuals that HRS has designated and authorized in writing to receive the results. Sample of Results and Chain of Custody reports used by the laboratory shall be included with your proposal response, including a discussion of the Vendor's ability to customize the reporting format to agency needs.

6. The laboratory shall have a secured records system in place and all original records pertaining to the SLCSD drug test specimens will be maintained in accordance with current federal requirements as set forth in Subpart D, section 382.401 of Title 49, C.F.R. Should a test result be challenged by an employee of the SLCSD, the records will be retained by the laboratory until released by the appropriate agency. In order to assure confidentiality, all records must be handled in accordance with the Federal Privacy Act. Samples of typical records and archiving report used by the laboratory shall be included with your proposal response, including a discussion of the Vendor's ability to customize the reporting format to agency needs.

7. For specimen storage, positive samples will be kept in frozen, secured storage for 365 days. Negative samples will be stored not less than 10 working days from the date of reporting. If necessary, individual specimens will be retained for an extended period upon request by HRS.

8. The laboratory shall have a written quality assurance plan in place. A copy of the quality assurance plan shall be included with your proposal response.

9. The laboratory shall provide a technical representative qualified to discuss interpretation of laboratory results with an SLCSD designated MRO and other appropriate representatives.

10. The laboratory shall provide monthly agency statistical reports including: the number of specimens received and tested; the number of samples screened; the number screened negative; the number of GC/MS confirmations required; and the number of confirmations that reported positive. Sample statistical reports shall be included with your proposal response, including a discussion of the Vendor's ability to customize the reporting format to agency needs..

11. All reports will go through a SLCSD designated MRO who in turn will then advise and consult with SLCSD before information is distributed.

12. The laboratory must have experience in supporting its result in administrative or legal proceedings and must have a qualified expert witness. An expert is a laboratory employee who is qualified to testify in the area of drug detection, toxicology/pharmacology and laboratory procedure. A copy of the expert witness's curriculum vitae must be included with this proposal.

13. The laboratory will agree to facilities inspections and external quality control, including a review of related records pertaining to the SLCSD. The laboratory will agree to participate in a blind quality control program.

The blind QC program, inspections, and review of records will be established by the MRO and the SLCSD.

C. MEDICAL REVIEW OFFICER (MRO) SERVICES

The Medical Review Officer (MRO) must be certified. Both positive and negative tests shall be reviewed by the MRO. MRO services shall include but are not limited to review of tests; contacting employees and employers after receiving results from the lab; coordinating blind sample testing; providing expert witness testimony; consultation to agency representatives; creating annual, monthly, and ad hoc reports as required or requested; and giving telephone and in person depositions as needed.

D. SUBSTANCE ABUSE PROFESSIONAL (SAP) SERVICES

The SLCSD currently uses an outside contractor for its Employee Assistance Program (EAP). The awarded Vendor will be required to work in conjunction with this EAP provider for any substance abuse related services. As a result, Substance Abuse Professional (SAP) Services may be requested by SLCSD on a per use basis. Services will include diagnostic assessment, referral to appropriate treatment resource (if necessary), monitoring and reporting employee progress, follow up assessment and recommendation. The SAP cannot administer a rehabilitation program or receive a financial benefit from any referred rehabilitation service.

E. TRAINING SERVICES

Federal regulations require employers to ensure that supervisors or others designated to determine whether reasonable suspicion exists receive at least 60 minutes of training on alcohol misuse and at least 60 minutes of training on controlled substance use. The Vendor shall provide such training for approximately 60 education program directors and supervisors twice per calendar year. Additional training for management, supervisors or employees may also be requested by individual departments.

Federal regulations require employers to provide educational materials explaining the requirements of the Act and the employer's procedures with respect to meeting the requirements of the Act. It is the intent of the SLCSD that the contractor shall provide consultation and review on the development of training materials, curriculum, and policies and procedures.