RFP for Refrigeration Repairs and Services
Closed State & local contract opportunity
- Solicitation number
- 303-2-01738
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 74013 Cold Storage Vaults, Walk-In Coolers, And Shelving
- 74017 Compressors And Parts
- 74024 Condensing Units
- 74036 Gaskets And Felts
- 74059 Refrigeration Accessories And Supplies: Capillaries, Controls, Dryers, Expansion Valves, Refrigerant Oil, Sealants, Sight Glasses, Thermometers, Vibration Eliminators, Etc.
- 74063 Refrigeration Tubing And Fittings
- 74066 Refrigeration Units (For Vaults And Walk-In Coolers), Complete And Self-Contained
- 74070 Refrigerators And Freezers, Commercial
- 74088 Water Filters, Ice Machine
- 93667 Refrigeration Equipment Maintenance And Repair
- UNSPSC codes
- 24113104 Cold storage box
- 40151607 Refrigerant compressors
- 40101705 Capillary tube assemblies
- 40141612 Expansion valves
- 40141746 Sight glass
- 41103001 Refrigerated cooling plate probes
- 24131503 Walk in refrigerators
- 24131605 Walk in freezers
- 24131500 Industrial refrigerators
- 24131600 Industrial freezers
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- 24131501 Combined refrigerator freezers
- 24131502 Liquid nitrogen refrigerators
- 24131504 Refrigerated containers
- 24131505 Refrigerated vessels
- 24131506 Refrigerated tanks
- 24131507 Blast chiller
- 24131509 Under counter refrigerator
- 24131510 Counter refrigerator
- 24131511 Bakery cabinet refrigerator
- 24131512 Refrigerated counter preparation station
- 24131514 Precooling and cold storage unit
- 24131515 Pharmaceutical refrigerator and freezer
- 24131516 Cold storage room
- 24131606 Plate freezers
- 24131607 Blast freezers
- 24131608 Bakery cabinet freezer
- 24131609 Under counter cabinet freezer
- 24131610 Counter cabinet freezer
- 24131903 Ice flake maker
- 41103011 General purpose refrigerators or refrigerator freezers
- 41103017 Flammable material storage freezers
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
The Texas Facilities Commission (TFC) is seeking proposals for the provision of refrigeration repairs and maintenance services for various facilities throughout Texas, with the majority of services to be performed in Austin. The contract will cover repairs, diagnostic work, inspections, testing, cleaning, parts replacement, rebuilds, and maintenance on ice machines, walk-in coolers, walk-in freezers, hot boxes, refrigerators, and other commercial appliances. The contract term is from the date of execution through August 31, 2026, with the option to renew for two additional two-year periods. The solicitation process includes a mandatory pre-proposal conference on October 8 and 9, 2024, a deadline for submitting questions on October 11, 2024, and a proposal submission deadline of October 22, 2024. TFC anticipates making multiple awards from this solicitation and will evaluate proposals based on criteria including relevant experience and qualifications, proposed methodology, quality and safety program, and pricing.
The TFC is bound by various state requirements including the Texas Government Code, specifically Sections 2165.001 and 2156.121, as well as HUB subcontracting plan and reporting obligations. No specific set-asides or disadvantaged enterprise requirements are identified, though the TFC has HUB program policies and procedures. The RFP does not provide details on incumbent contractors or the current contract environment. TFC estimates the total contract value but does not disclose a specific budget or price range.
Opportunity text
SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of refrigeration repairs and maintenance services for TFC on ice machines, walk-in coolers, walk-in freezers, hot boxes, refrigerators, other commercial appliances, and associated equipment located in various facilities throughout Texas, with most services performed in Austin, Texas as further described in Attachment H - TFC Building List. Attachment H - TFC Building List, may or may not be all inclusive; however, Vendor may provide services in each facility in which TFC provides services whether listed or not. TFC anticipates multiple awards from this solicitation. See Attachment A - Service Contract for full description of services to be provided under this solicitation.CONTRACT TERM: This service shall begin on the date of the Contract, as defined below, is executed by both parties, and shall expire on August 31, 2026. The contract may be renewed for two (2) additional two (2) year renewal periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.a) The solicitation process for this RFP will proceed according to the following schedule:EVENTDATEIssue RFPSeptember 26, 2024MANDATORY PRE-PROPOSALPPC 1: Mandatory Pre-ProposalOctober 8, 2024, 2:00 PMPPC 2: Mandatory Pre-ProposalOctober 9, 2024, 11:00 AMQUESTIONSDeadline for Submission of QuestionsOctober 11, 2024, 12:00 NoonSUBMISSION DEADLINEDeadline for Submission of Proposals/RFP OpeningOctober 22, 2024, 3:00 PMAnticipated Award DateNovember 15, 2024AGENCY POINT OF CONTACT: The contact listed below shall be the sole point-of-contact during this solicitation. Any discussions regarding this solicitation with other agency personnel or TFC contractors, or sub-contractors may be grounds for disqualification.a) Purchaser Name: Monica Presson, CTCM|CTPMb) Purchaser Phone: (512) 463-1879c) Purchaser Email: monica.presson@tfc.texas.gov
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