ESBD_377739_1727372863038_303-2-01738 Attachment D - HUB Quick Information.pdf
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- Attached to
- RFP for Refrigeration Repairs and Services
- Solicitation number
- 303-2-01738
- Issued by
- Travis County, Texas
About this file
This document is a quick information guide on the Historically Underutilized Business (HUB) Subcontracting Plan (HSP) requirements for a Texas Facilities Commission (TFC) contract opportunity for Refrigeration Repairs and Services. The contract is for a base term of August 31, 2026, with two optional two-year renewal periods. The scope includes providing refrigeration repairs and maintenance services for ice machines, coolers, freezers, and other commercial appliances located in various TFC facilities, primarily in Austin, Texas. The solicitation process includes a mandatory pre-proposal conference, with questions due by October 11, 2024, and proposals due October 22, 2024. Multiple awards are anticipated from this solicitation.
The guide outlines the requirements for maintaining a Master HSP and submitting an HSP for each individual service, as well as when HSP revisions are required, such as increasing subcontractor award amounts or adding new subcontractors. It also explains the requirement to submit a Progress Assessment Report (PAR) with each invoice and the auditing process conducted in the B2G system to confirm payments to subcontractors. The HUB subcontracting requirements apply to the awarded respondents for the duration of the contract.
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Text version
HUB - QUICK INFORMATION
WHO
DO I
ADD TO
MY
HSP?
MASTER
HSP VS.
SUBMITTAL
OF AN HSP
FOR EACH
SERVICE
WHEN IS A
HSP
REVISION
REQUIRED?
Master HSP: One main HSP (Utilization Plan) on file, with a list of ALL subcontractors and suppliers you potentially may use during the term of the contract.
After all subcontractors that are listed on the HSP have been entered into the B2G system and the plan is meeting compliance, the HSP becomes a Master HSP.
Submittal of an HSP for Each Service: A requisition header will be created for you to submit an HSP in B2G for EACH service that is requested by TFC.
Increasing awarded $ amount to a subcontractor and/or supplier.
Adding a new subcontractor and/or supplier who is not listed on your HSP.
Extra scope (subcontracting intention) is needed that is not listed on your plan.
PAR
(Progress
Assessment Report)
PAR must be submitted with EACH invoice.
This is REQUIRED with all methods of compliance.
PAR must reflect HSP.
AUDITS
IN B2G
If a subcontractor and/or supplier was used for a service, a notice will be sent to that vendor to confirm that payment has been made to them.
Any potential subcontractor and/or supplier you may use to perform a service, buy non-inventory supplies, or rent equipment from. It is highly recommended to add vendors you use on a regular basis.
APPLIES TO AWARD RESPONDENTS FOR FMO MAINTENANCE AND REPAIR CONTRACTS ONLY
AWARDED RESPONDENTS WILL BE REQUIRED TO MAINTAIN THE HUB SUBCONTRACTING PLAN FOR THE LIFE OF THE CONTRACT IN ACCORDANCE WITH TEXAS ADMINISTRATIVE CODE TITLE 43, PART 1, CHAPTER 20, SUBCHAPTER D, DIVISION 1, RULE 20.285AND THE TEXAS FACILITIES
COMMISSION HUB POLICIES AND PROCEDURES.
File details come from the government source that posted it. Updated .