RFP - Extended Case Management for Asylum Seekers 2025-27

The Oregon Department of Human Services, Office of Self-Sufficiency Programs, Refugee Programs is issuing a Request for Proposal (RFP S-10000-00014646) for extended case management services for asylum seekers during the 2025-2027 period. The procurement seeks to award up to three contracts with Community Based Organizations to provide comprehensive support services for asylum seekers. Proposers must commit to serving a minimum of 500 clients, offering assistance with agency programs, service navigation, transportation, and other support mechanisms. Specific service requirements include prioritizing asylum seekers within 12 months of U.S. arrival and those with multiple barriers and needs. The evaluation process will assess proposers across several key areas, including organizational structure, project management plans, collaboration efforts, key personnel qualifications, and budget alignment. The pre-proposal conference is scheduled for October 6, 2025, at 10:00 AM, with proposals due on October 30, 2025, at 3:00 PM. Proposers must be non-profit organizations registered with the Oregon Secretary of State, with at least three years of experience working with asylum seekers.

The RFP includes specific restrictions on eligible proposers, explicitly prohibiting Resettlement Agencies or their affiliates/subcontractors from applying. The procurement emphasizes disadvantaged business participation, requiring proposers to develop a Certified Disadvantaged Business Outreach Plan that engages businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. The total budget for this procurement is $1,000,000, with an initial contract term through June 30, 2027, and potential renewals up to a cumulative maximum of six years. Proposers must demonstrate compliance with numerous state requirements, including tax law compliance, workforce equity standards, and various legal provisions. The contract is funded through HB 5006 (2025), which provided specific allocations for resettlement and case management services. Additional requirements include maintaining comprehensive insurance coverage, adhering to confidentiality protocols, and completing necessary background checks for personnel involved in the project.