10-6-25 Pre-Proposal Question and Answer.docx

The document is a Pre-Proposal Question and Answer (Q&A) file for the Oregon Department of Human Services' Request for Proposal (RFP S-10000-00014646) for extended case management services for asylum seekers. The RFP seeks to award up to three contracts with Community Based Organizations to provide comprehensive support services for asylum seekers during the 2025-2027 period. Proposers must commit to serving a minimum of 500 clients, offering assistance with agency programs, service navigation, transportation, and other support mechanisms. The pre-proposal conference is scheduled for October 6, 2025, at 10:00 AM, with proposals due on October 30, 2025, at 3:00 PM, and an initial contract term through June 30, 2027, with potential renewals up to a cumulative maximum of six years.

The total budget for this procurement is $1,000,000, funded through HB 5006 (2025). Proposers must be non-profit organizations registered with the Oregon Secretary of State, with at least three years of experience working with asylum seekers. The RFP includes specific restrictions, prohibiting Resettlement Agencies or their affiliates/subcontractors from applying. There is an emphasis on disadvantaged business participation, requiring proposers to develop a Certified Disadvantaged Business Outreach Plan that engages businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID). The Q&A clarifies that while organizations can highlight bilingual services, proposals must demonstrate the ability to serve all eligible asylum seekers, not just specialized populations.