RFP commercial dish machines for correctional facilities

The Michigan Department of Corrections (MDOC) issued Request for Proposal No. 220000002396 seeking qualified bidders to supply and install commercial dish washing machines across eleven correctional facilities throughout Michigan, including locations in Baraga, Gus Harrison North & South, Parnall, Muskegon, Carson City East & West, Lakeland, Chippewa East, Newberry, Alger, Marquette, and Earnest C. Brooks. The primary deliverable is the procurement and installation of Hobart commercial dish washing machines (with one facility specifying a Stero model), configured as maximum security correctional packages with facility-specific electrical specifications (including a 480v unit at Macomb), plumbing requirements, booster heater configurations, and vent installations. Bidders must attend mandatory site visits scheduled between June 13 and June 23, 2022, at their intended facility locations, with a bidder question submission deadline of June 30, 2022, and a proposal submission deadline of 3:00 p.m. Eastern on July 22, 2022. All pricing must be firm, all-inclusive, and submitted in Microsoft Excel format, incorporating installation, shipping, equipment removal, disposal, and per-piece pricing; bidders must also specify lead times for delivery and installation duration, quick payment discount terms, maintenance agreement costs post-warranty, repair rates, and percentage discounts for parts and accessories. The State will evaluate proposals using a best-value methodology considering training offered, warranty coverage, lead times, price, prior performance, economic impact to Michigan, and total cost of ownership, with an anticipated contract commencement date of September 9, 2022. Mandatory qualifications include proof of manufacturer authorization, attendance at required site visits, proposal of either the reference brand or an approved alternate, compliance with prevailing wage requirements applicable to the specific county jurisdictions, and adherence to PREA (Prison Rape Elimination Act) standards and extensive security protocols including LEIN clearance, background checks, and facility security procedures.

No specific set-aside designations for disadvantaged enterprises or restrictions on bidder types are identified in the RFP; however, bidders must be either manufacturers or authorized distributors and installers for the equipment they propose. The solicitation permits multiple split awards, allowing contractors to submit proposals for one, some, or all listed facilities, and no incumbent vendor information is provided in the available documentation. Contractors must comply with Michigan prevailing wage requirements applicable to each facility's county jurisdiction, with prevailing wage schedules provided for Macomb, Jackson, Montcalm, Chippewa, Muskegon, Marquette, Alger, and other counties, establishing mandatory minimum hourly rates for construction trades ranging from approximately $15.54 to $96.72 per hour. All contractors performing services at correctional facilities must maintain commercial general liability insurance with minimum limits of $500,000 per occurrence and $1,000,000 general aggregate, along with workers' compensation and automobile liability coverage, and are subject to liquidated damages of $5,000 plus $500 per day for late or improper completion. While the RFP does not specify an estimated contract value or budget range, the solicitation covers equipment procurement, installation, and associated services across multiple facilities, suggesting a substantial contract opportunity with potential for significant total cost of ownership considerations.