RFP #2021-04 Dental Services

Dunn County, Wisconsin, is conducting a competitive procurement (RFP #2021-04) for dental insurance services to provide comprehensive coverage for county employees and their families. The Request for Proposal seeks qualified service providers to deliver two distinct dental plan options: a Free-Standing Indemnity plan and a DentaCare HMO plan. Key deliverables include dental insurance coverage with varying benefit structures, including diagnostic services, preventative care, restorative procedures, endodontics, periodontics, oral surgery, prosthetics, and orthodontics. The current proposal allows for coverage maximums of $1,000 per person annually under the Indemnity plan and no maximum under the HMO plan. Proposals were due by April 22, 2021, with an intended contract start date of January 1, 2022. The county will evaluate proposals based on factors including background and experience, technical approach, financial information, and overall costs. Notably, the evaluation will require a minimum 75-percent threshold across non-cost categories for short-listing potential providers.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The incumbent vendor is Anthem, which has provided dental insurance services to Dunn County in previous years and submitted renewal proposals documenting historical enrollment and claims data. The county currently covers approximately 465 benefit-eligible employees, with dental coverage options structured to accommodate full-time employees, public safety personnel, part-time workers, and retirees. Premium contributions are structured with varying county and employee cost-sharing arrangements, ranging from full county coverage for public safety employees to 100% employee-paid premiums for part-time and retired workers. While specific budget ranges are not explicitly stated, historical premium data indicates monthly dental insurance premiums between $118 and $148, with the county consistently contributing $50 toward employee plans. The county works with M3 as its insurance broker/consultant and prefers to maintain this relationship for future dental insurance service procurement.