Request for Quote - Bottled Drinking Water and Dispensers

The Orange County Transportation Authority (OCTA) is requesting quotes for five-gallon bottled drinking water and dispenser rental services on an as-needed basis with no guaranteed usage, with quotes due September 8, 2026. The contract budget is $21,600 for an initial three-year term (October 1, 2026 through September 30, 2029) plus two optional one-year renewal terms.

All bidders must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065; entities subject to these sanctions are ineligible to submit quotes.

OCTA seeks service at five delivery locations across Orange County: Santa Ana Base Bus Operations, and four designated locations within the Garden Grove Base Bus Operations complex. The vendor shall deliver dispensers initially, then provide five-gallon water bottles every two weeks or on an as-needed basis. The scope includes both cold and hot dispensers.

Contractors must maintain Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), Workers' Compensation as required by California, and Employers' Liability ($1 million per accident and per disease). Proof of insurance must be submitted to InsureTrack within ten calendar days of the effective date. Contractors must comply with OCTA Health, Safety, and Environmental Specifications Level 1, including mandatory incident reporting, hazard identification, and corrective action protocols.

Pricing must be firm-fixed for the entire contract term with no price increases permitted during the Blanket Purchase Order period. Contractors guarantee that quoted prices are equal to or less than prices offered to any other local, state, or federal government entity for services of equal or lesser scope.

Award will be made to the lowest responsive and responsible firm on a lump sum basis without further discussion. Written questions are due August 26, 2026 at 4:00 p.m., with OCTA responding by addendum no later than September 1, 2026. Award is scheduled for September 21, 2026.