Request for Proposals - Sacramento County Department of Airports (SCDA) CRDC Logistics Management Services

The Sacramento County Department of Airports (SCDA) is seeking a qualified contractor to provide Centralized Receiving and Distribution Center (CRDC) Logistics Management Services for Sacramento International Airport (SMF). This Request for Proposals (RFP) aims to enhance airport security compliance with 49 CFR 1542 and improve the logistics of concessionaire goods and supplies. The selected contractor will be responsible for managing the receipt, staging, handling, and distribution of all concession goods across airport terminals, potentially including additional services like cooking oil disposal, recycling, and food waste management. Proposers must provide licensed drivers with airport badges, maintain a fleet of vehicles (including 26-foot refrigerated trucks and a van), use tamper-evident security seals, and conduct thorough inspections of incoming goods. The proposal evaluation will use a 100-point system, with points allocated across categories including qualifications (10 points), organizational structure (20 points), approach and operations plan (40 points), cost proposal (20 points), and references (10 points). Proposals are due on May 2, 2025, at 12:00 P.M. Pacific Time, with an anticipated agreement effective date in August 2025, and a contract term running through June 30, 2028, with potential two additional one-year extensions.

The County encourages participation from Disadvantaged Business Enterprises (DBEs) and will treat proposal information as potentially public, with provisions for confidentiality claims. Proposers must submit comprehensive financial background information, including balance sheets and income statements from the past two fiscal years, along with a detailed fee schedule for the initial three-year term and potential extensions. The contract requires extensive insurance coverage, including general liability, automobile liability, workers' compensation, and warehouse operators' legal liability, with significant coverage limits. While no specific budget range is explicitly stated, the RFP suggests proposers should provide estimated hours and hourly rates for a comprehensive cost proposal covering all services. The selected contractor will need to demonstrate capabilities in maintaining proper temperature control for food items, collaborating with concessionaires to establish delivery timelines, and adhering to strict safety and security protocols within the airport's controlled areas. The contract emphasizes operational efficiency, with specific guidelines for vehicle operations, markings, and conduct on airport premises.