Request for Proposal Template

Granite School District in Salt Lake County, Utah is issuing a Request for Proposal to procure voluntary benefit insurance services for approximately 4,950 benefit-eligible employees. The District seeks a single contractor to provide competitive group voluntary accident, critical illness, and hospital benefits. The specific deliverables include: group off-the-job accident plans with $75 annual wellness benefits and accidental death and dismemberment coverage; critical illness plans with $15,000/$30,000 employee benefits (50% for spouses and children) including cancer and reoccurrence benefits with $50 annual wellness; and hospital indemnity plans featuring $1,000 admission and ICU benefits, $200 daily benefits, newborn confinement coverage, and inpatient rehabilitation benefits. All plans must include guarantee issue at open enrollment and for new hires, waived pre-existing conditions, and perpetual guaranteed insurability. Proposals must include pricing for employee-only, employee-plus-children, employee-plus-spouse, and family coverage tiers, with rates guaranteed for a minimum of one year. Evaluation criteria are weighted as follows: 46 percent on management experience and qualifications, 33.5 percent on cost, 10.5 percent on detailed scope of work, and 10 percent on service process and operations and billing. All carriers must comply with data exchange requirements through Employee Navigator or EDI systems and provide claims portal access with turnaround commitments. The contract term is one year with four optional one-year renewal periods, beginning January 1, 2027. Key deadlines include: questions due February 16, 2026; proposals due February 26, 2026; evaluation period February 27 through March 23, 2026; and anticipated contract award March 31, 2026.

There are no specific set-aside designations or disadvantaged enterprise restrictions noted in the RFP documentation. The incumbent vendor is MetLife, which currently provides these voluntary benefits to the District. The District works with GBS for benefit consulting and cost analysis. All contractors must comply with Utah's employment status verification requirements under Utah Code Section 63G-12-302, maintain workers' compensation insurance, and carry commercial general liability insurance of no less than $1,000,000 per occurrence and $2,000,000 aggregate. Additionally, all procurement contracts are subject to Utah Code 63G-6a-1203, which voids certain contractual provisions including those restricting governmental immunity, requiring indemnification, subjecting the entity to binding arbitration, or permitting automatic contract renewals outside statutory limits. The District reserves the right to award to the most advantageous offeror considering both price and technical evaluation factors, potentially selecting a lower-cost technically qualified vendor if deemed to provide better overall value. No specific budget range or award value is provided in the available documentation.