Rental and Purchase of Mobile Office Buildings

The City of Dallas is soliciting competitive bids to establish a three-year Indefinite Delivery/Indefinite Quantity (ID/IQ) agreement for the rental and/or purchase of mobile office buildings and storage units required by the Park and Recreation Department seasonally between Memorial Day and Labor Day each year at various locations throughout the city. The procurement encompasses five unit types: 8-foot by 10-foot and 8-foot by 40-foot furnished mobile office buildings (equipped with tables, chairs, microwaves, mini-refrigerators, electrical outlets, air conditioning, security features, and insulated walls) and 8-foot by 10-foot, 8-foot by 20-foot, and 8-foot by 40-foot storage units (featuring lockable doors, corrosion-resistant steel construction, and weather resistance). Deliverables include rental fees or purchase prices, delivery and setup services (including blocking, leveling, skirting installation, and anchoring), maintenance and repair services, and dismantling and removal upon agreement expiration. Qualified bidders must demonstrate a minimum of five years of verifiable experience in manufacturing, distributing, installing, or supplying portable buildings and provide customer references. Evaluation criteria include pricing, Small Business Enterprise (SBE) participation commitment, local workforce impact, local supply chain usage, past subcontractor utilization performance, and community engagement. The deadline for bid submission is May 8, 2026, with bids opening at 2:00 p.m., and a pre-bid meeting will be held to allow bidders to address questions with the requesting department. Bid security of $100 is required, and pricing must remain firm for the contract term.

The procurement includes a Small Business Enterprise participation goal to be determined through marketplace research, with respondents required to submit SBE utilization plans and good faith effort documentation demonstrating compliance with the City's Developing Regional Inclusive Vendor Enterprise (DRIVE) Policy. The City offers a local preference program allowing Dallas-based firms to bid within three percent (for contracts over $500,000) or five percent (for contracts under $500,000) of the lowest bid, with local workforce residency percentages and local supply chain usage evaluated as part of the scoring criteria. Successful contractors must obtain and maintain general liability, automobile liability, professional liability, and workers' compensation insurance within 15 days of award, with required minimum limits including $1,000,000 per occurrence general liability, $500,000 combined single limit business automobile liability, and $500,000 workers' compensation with employers' liability. Award decisions will be made to the lowest responsive and responsible bidder based on stated evaluation criteria, with the City reserving the right to reject any or all bids, award in whole or part, and terminate the contract with 30 days' notice. The specific award value or budget allocation is not explicitly stated in the solicitation materials; however, Group 3 of the pricing structure references an estimated three-year expenditure of $50,000 for materials and parts not covered under the lease agreement, indicating a substantial contract value that would trigger local preference and living wage compliance requirements. Payment will be made within 30 days of receipt of correct invoices, and the City is exempt from all federal excise taxes and state and local sales and use taxes.