Removal and installation of HVAC at D2 Headquarters

The West Virginia Department of Transportation, Division of Highways is seeking a contractor for the removal and installation of an HVAC system at District Two Headquarters located at 801 Madison Avenue in Huntington, Cabell County. The project, solicited through Centralized Request for Quote (CRFQ) number DOT2600000030, requires comprehensive HVAC system replacement with specific technical requirements overseen by McKinley Architecture and Engineering. A mandatory pre-bid meeting was held on October 14, 2025, at the project site, with technical questions due by October 23, 2025, at 10:00 AM. The bid submission deadline was ultimately set for December 2, 2025, at 1:30 PM, with bids to be submitted to the Department of Administration Purchasing Division in Charleston. Vendor qualifications include successfully completing at least five projects with budgets of three million dollars or more involving similar work, holding a valid contractor's license, and submitting a detailed Contractor Qualifications Statement. Substantial completion is required within 365 working days from the notice to proceed, with the project involving labor, materials, equipment, and transportation necessary to complete the HVAC system work as detailed in the project specifications.

The solicitation indicates potential preferences for small, women-owned, or minority-owned businesses that are properly certified, in accordance with West Virginia Code. Vendors must provide a Drug Free Workplace Conformance Affidavit and comply with various state regulatory requirements, including worker's compensation laws, unemployment compensation laws, and federal prevailing wage regulations. While specific set-aside percentages are not explicitly detailed, the state maintains reciprocal preference policies for non-resident vendors. The initial construction budget is estimated at $11,600,000, with the project involving comprehensive renovations including DMV space relocation, public space expansion, new accessible restrooms, and Parole operations area modifications. Vendors must provide proof of Commercial General Liability Insurance ($1,000,000 per occurrence) and Automobile Liability Insurance ($1,000,000 per occurrence), with additional bonding requirements including bid bonds, performance bonds, and labor/material payment bonds. The contract will be awarded to the lowest qualified responsible bidder meeting all required specifications.