Contract Summary

This is a General Terms and Conditions document from the State of West Virginia Department of Administration, Purchasing Division, establishing the contractual framework for state procurement activities. The document applies to all state contracts for goods and services and establishes the foundational terms governing the relationship between the State of West Virginia and vendors. While the document itself does not specify particular products, services, quantities, or response deadlines, it provides the standardized contractual language that applies across all state solicitations and contract awards. The contract term structure varies by solicitation type, including fixed period contracts, term contracts with renewal options, one-time purchases, construction/project oversight arrangements, and delivery order contracts. Contracts become effective upon vendor receipt of the notice to proceed or encumbrance date, with specific completion timelines determined by individual solicitation requirements and contract categories.

Pricing is established as firm for the contract life unless otherwise specified, with vendors required to extend any publicly advertised sale prices to the State at the lower of the contract price or advertised price. Payment is made in arrears upon receipt of proper invoices, though software maintenance, licenses, and subscriptions may be paid annually in advance. The State requires proof of Commercial General Liability Insurance ($1,000,000 per occurrence) and Automobile Liability Insurance ($1,000,000 per occurrence) prior to contract award. Construction contracts have additional bonding requirements including bid bonds (5% of bid amount), performance bonds (100% of contract value), and labor/material payment bonds (100% of contract value). All contracts are subject to West Virginia law, and vendors must comply with applicable federal, state, and local laws, including licensing requirements, workers' compensation insurance, and prohibitions against price adjustment provisions without state authorization. Contracts are contingent upon legislative appropriation of funds, and non-appropriation does not constitute breach of contract.