Relocation Services for the OJCC St. Petersburg & Tampa Offices

The Division of Administrative Hearings (DOAH) in Florida has issued an Invitation to Bid (ITB) 2024-25-005 for comprehensive relocation services for the Office of Judges of Compensation Claims (OJCC) offices in St. Petersburg and Tampa. The procurement seeks a qualified vendor with professional moving capabilities to relocate office contents from two existing locations totaling approximately 13,788 square feet to a new facility with 9,393 square feet at 4200 West Cypress Street in Tampa. Specific requirements include having a minimum of two years commercial moving experience, possessing a current Intrastate Movers license, and providing comprehensive insurance coverage. The vendor must use their own equipment and staff to execute a complete office relocation, with mandatory considerations for protecting confidential documents and building properties during the move. Key dates include mandatory site visits scheduled for April 8, 2025, bid submissions due by April 29, 2025, a public bid opening on April 30, 2025, and an anticipated move period of August 4-8, 2025. Evaluation will focus on selecting the lowest responsive and responsible bidder, with the contract term running from May 12, 2025, to August 31, 2025.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified commercial moving companies that can meet the specified requirements. While no incumbent vendor is mentioned, bidders must complete several mandatory attachments including a prior experience form, subcontractor form, and certifications regarding business practices, debarment, and drug-free workplace status. The ITB requires a firm fixed price that encompasses all expenses including travel, personnel, labor, equipment, services, materials, licensing, and insurance. Financial consequences are outlined for late or incomplete deliverables, suggesting a performance-focused procurement approach. Although a specific budget range is not provided, the comprehensive requirements and multi-location move suggest a moderate-value contract. Vendors will be expected to handle the relocation of approximately 6,004 square feet from the St. Petersburg office and 7,784 square feet from the Tampa office to the new consolidated location, with careful attention to logistical and confidentiality considerations.