RE-BID - Equipment Repairs: -Select Items -Parts and Services- Catalog - CK04 COOP

Bergen County, New Jersey seeks qualified vendors through a competitive re-bid solicitation (BC-BID-26-02.1) to establish a 24-month cooperative purchasing agreement for equipment repair parts and services across numerous manufacturers' catalogs, including major equipment brands such as John Deere, Toro, Kubota, Bobcat, Caterpillar, and over 70 additional equipment manufacturers spanning lawn care, landscaping, construction, and facility maintenance sectors. The County determined that multiple contracts are necessary since no single vendor can adequately meet the diverse type and quantity requirements of various County using agencies. Sealed electronic bids must be submitted through Bergen County's Bonfire eProcurement platform (www.bergenbids.com) by Wednesday, February 25, 2026, at 12:00 Noon prevailing time, with specifications available at no cost on the County's website and all addenda posted and distributed in accordance with applicable New Jersey law. Vendors must be official distributors of the catalogs they propose, with documentation of distributorship rights required at submission, and must submit hard copy catalogs upon request within ten working days. Pricing shall be submitted as a percentage discount from the lowest price listed in the manufacturer's catalog, with the discount remaining fixed throughout the 24-month contract term, and vendors must provide written notice of any price increases at least ten working days prior to the effective date with no retroactive pricing permitted. Successful bidders must obtain comprehensive general liability insurance ($1,000,000 combined single limit), comprehensive automobile liability insurance ($1,000,000 combined single limit), and workers' compensation insurance with employer's liability ($500,000), all naming Bergen County as an additional insured, and must comply with New Jersey EEO/Affirmative Action regulations and the Diane B. Allen Equal Pay Act reporting requirements.

This procurement contains no specific set-asides, though Bergen County maintains a Joint Venture and Set-Aside Program recognizing Qualified Minority Business Enterprises (MBE), Qualified Women's Business Enterprises (WBE), Qualified Veteran Business Enterprises (VBE), and Qualified Small Business Enterprises (SBE), with businesses already certified by the State of New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, the United States Small Business Administration, or the United States Department of Veteran Affairs automatically qualifying for participation. All vendors must complete mandatory compliance documentation including ownership disclosure statements, Iran investment activity certifications, Russia-Belarus prohibited activities certifications, and Mandatory Affirmative Action Language exhibits prior to award. The cooperative purchasing agreement is open to over 270 current members from more than 15 counties across multiple counties, and vendors awarded cooperative contracts must incorporate a one percent administrative fee into all prices and extend pricing to all cooperative members without additional service or delivery charges. Bergen County guarantees no minimum purchase amounts, charges no shipping fees, does not restrict brand names, and reserves the right to make dual awards if the lowest responsive and responsible bidder declines to extend pricing to cooperative members. The County does not guarantee incumbents will be retained, and no specific funding amounts or budget ranges are disclosed in the solicitation documents.