11-26-02.1 Re-Bid - Select Items - Specs-Equipment Repair - Parts and Serivces - Catalog - Coop.doc
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- Solicitation number
- BC-BID-26-02.1 RE-BID
- Issued by
- Bergen County, New Jersey
About this file
This is a re-bid solicitation document for Bergen County, New Jersey, seeking to establish a 24-month catalog-based contract with multiple vendors for equipment repair parts and services across various manufacturers. The County determined that multiple contracts are necessary since no single vendor can adequately meet the diverse type and quantity requirements of various County using agencies. The solicitation is open to official distributors of catalogs, with documentation of distributorship rights required at submission. Bergen County using agencies may order materials directly from awarded vendors as needed, with orders confirmed through requisition numbers or County Purchase Orders. Vendors must be prepared to submit hard copy catalogs upon request from using agencies within ten working days of the request.
Pricing shall be submitted as a percentage decrease from the lowest price listed in the catalog, with vendors permitted to offer discounts off Manufacturer Suggested Retail Price (MSRP) or designate the manufacturer website as the price list. The percentage discount offered at bid submittal remains fixed throughout the 24-month contract term. Vendors must provide written notice of price increases at least ten working days prior to the effective date, with no retroactive pricing allowed. The County guarantees no minimum purchase amounts and charges no shipping fees. There are no brand name restrictions, and vendors may add product lines not covered by other Bergen County bids. The contract includes no set-asides, and the County does not guarantee incumbents will be retained.
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Text version
BC-BID-26-02.1 RE-BID – SELECT ITEMS: CATALOG BID - EQUIPMENT REPAIR PARTS & SERVICE
This is a RE-BID of Select Items – that received no bid proposal for certain manufacturers listed. The County of Bergen desires to establish a twenty-four (24) month contract with multiple catalog vendors for the provision of goods and/or services described elsewhere herein.
The County has determined that multiple contracts are in the best interest of the County, since it is anticipated that no single vendor can meet the various needs, in type and quantity, of various using agencies. The County does not guarantee a minimum purchase with any single vendor or an amount under the contract.
The vendor must be an official distributor for any catalog offered. Documentation of this fact must accompany each catalog. The county will not accept a catalog where the distributorship rights to that catalog are those of a third party.
Catalogs must clearly identify the product name, specifications, packaging information, etc. Prices must be listed in each catalog or in an accompanying price list, and the term “catalog” used herein includes the price list, if one is used.
The Prices(s) offered shall be in the form of a percentage decrease from the lowest price listed in the catalog. Any exceptions to the stated percentage decrease must be clearly listed with the bid proposal.
Vendors are permitted to offer a discount off the Manufacture Suggested Retail Price (MSRP) and are permitted to offer the manufacturer website as the pricelist.
Vendor price increases, as reflected in a newly published catalog shall be honored. However, percentage discount offered in the bid submittal shall not change over the life of the contract (24 months).
If submitted an actual pricelist – the vendor shall supply the County of Bergen with the any price changes at least ten (10) working days prior to the increase price(s) becoming effective. No increase shall be retroactive. The vendor shall honor prices on orders placed prior to the County’s receipt of revised price(s).
Various Bergen County Using Agencies may order materials covered by the contract directly from the vendor when and as required. These orders shall be covered by the issuance of a confirming requisition number or County Purchase Order.
Vendor shall submit hard copy catalogs of items offered if requested by using agency. The vendor has ten (10) working days to comply with requests.
There shall be no minimum orders and no shipping charges. The vendor will be paid the catalog price, less discount, for each item purchased.
Vendors are not limited to brand name/manufacturers. Vendor are permitted to add additional lines as needed but note that this is limited only to equipment and parts not covered by other County of Bergen bids – ie: Road – Large Scale Equipment; Irrigation Parts & Repairs – these are covered by other County bids.
File details come from the government source that posted it. Updated .