Purchasing Card (Commercial Credit Card) Services for Town of Palm Beach

PURPOSE The purpose of this Invitation To Negotiate (ITN) is to solicit Proposals from qualified financial institutions to provide purchasing card (commercial credit card) services to the Town of Palm Beach, FL. The Town expects each Proposer to clearly outline its best and most comprehensive resources in its response, because all services and responsibilities identified in this Solicitation will be awarded to the selected Proposer. The Town of Palm Beach currently uses Bank of Montreal (BMO) as its P-Card provider, an agreement originally established through the PFM Financial Services Association. Following a new solicitation process conducted by PFM, BMO was not re-awarded the contract. As a result, the Town has decided to issue its own solicitation to select a new purchasing card provider. If your firm is interested in this solicitation and would like to submit a proposal, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Invitation To Negotiate (ITN). SUBMISSION: The Town only accepts online submittal of proposals through Euna, the eProcurement platform linked to the Town website, promoting a greener footprint. NON-MANDATORY PRE-PROPOSAL CONFERENCE: A non-mandatory pre-proposal conference will be held virtually via the Microsoft Teams meeting platform. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Date/Time are specified in the "Events" section. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from Town staff. INTERVIEWS: Please save the date, Monday, Nov 16 2026 and plan to participate if your firm is invited. AWARD: Award shall be made to the Proposers which offer the best value to the Town. The Town reserves the right to reject any and all proposals, to waive non-material irregularities or technicalities and to re-advertise for all or any part of this solicitation as deemed in its best interest. The Town shall be the sole judge of its best interest. No proposer may withdraw their proposals for a period of one hundred and eighty (180) days from the date set for the opening thereof. TERM: The initial one year term of the contract shall be for the period beginning with January 1, 2027, and ending December 31,2027. Contract is automatically renew thereafter for successive terms of one (1) year each, unless terminated. Either Party may terminate the contract at anytime, without cause, upon ninety (90) days prior written notice to the other party. RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor's social, political, or ideological interest when determining if the vendor is a responsible vendor. QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature. CONTACT: For help with creating an account or submitting a bid, please contact Euna Procurement Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.com For all other questions, please contact the designated Procurement representative: Duke Basha, Assistant Procurement and Contract Manager Phone: (561) 227-7001 Email: dbasha@townofpalmbeach.com Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.